Supply of Clothing and Protective Footwear to Derby Homes

Derby Homes’ is looking to enter into a formal agreement for the purchase of Clothing and Footwear for 9 years.

United Kingdom-Derby: Occupational clothing, special workwear and accessories

2016/S 108-192304

Contract notice

Supplies

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Derby Homes
The Council House, Corporation Street
Derby
DE1 2FT
United Kingdom
Contact person: Jeff Wells
Telephone: +44 1332888587
E-mail: jeff.wells@derbyhomes.org
NUTS code: UKF11

Internet address(es):Main address: www.derbyhomes.org

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.delta-esourcing.com/tenders/UK-UK-Derby:-Occupational-clothing%2C-special-workwear-and-accessories./M6BA8DT4Z5

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: http://www.delta-esourcing.com/tenders/UK-title/M6BA8DT4Z5

Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Housing and community amenities

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Supply of Clothing and Protective Footwear.

Reference number: DH16008

II.1.2)Main CPV code

18100000

II.1.3)Type of contract

Supplies

II.1.4)Short description:

Derby Homes’ is looking to enter into a formal agreement for the purchase of Clothing and Footwear for 9 years (2016 to 2025), divided as follows:

— Operatives Work Wear;

— Corporate Work Wear; and

— Protective Footwear.

More details are given in the Tender Documents.

II.1.5)Estimated total value

Value excluding VAT: 400 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

18100000

18222000

18830000

II.2.3)Place of performance

NUTS code: UKF11

Main site or place of performance:

Derby.

II.2.4)Description of the procurement:

Derby Homes’ is looking to enter into a formal agreement for the purchase of Clothing and Footwear for 9 years (2016 to 2025), divided as follows:

— Operatives Work Wear;

— Corporate Work Wear; and

— Protective Footwear.

More details are given in the Tender Documents.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 400 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 108

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: yes

Description of options:

Derby Homes wishes to standardise its corporate identity, as much as possible, across the entire workforce. In order to do this certain garments in this tender must be priced for in accordance to the manufacturer name and model number listed. However, where an equivalent garment can be suggested by a bidder they can give full details in a separate document of the item(s) that are regarded as an ‘equivalent’, the specification which makes it an equivalent and the cost of the item taking into account the quantities required. Derby Homes will then give full consideration to the recommendations.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

As part of the tender process Derby Homes will be holding an open day on Tuesday, 14.6.2016 at 839 London Road, Derby, DE24 8UZ between 9:00 and 15:00 to discuss this tender opportunity.

The aim of the open day is:

— To reach as many potential bidders as possible;

— To clarify anything on the tendering portal which companies may not be familiar with; and

— To encourage small to medium sized companies (SMEs) to come and meet us to discuss the opportunity, tender procedure, time-scales, etc.

Please note: Bidders attending the open day will not gain any preferential treatment or scoring. Each submission will be taken on its own merits and marked accordingly.

Bidders unable to attend the open day will not be disadvantaged in any way.

There is no requirement on organisations to bring items of clothing to the Open Day. These will be evaluated through the tender submissions, Interviews and Site Visits.

Part of the Tender Evaluation will include the bidder attending 1 or more interviews in order to clarify and fine-tune the bids and proposals.

Derby Homes will conduct 1 or more Site Visits as part of the tender evaluation process in order to clarify and fine-tune the bids and proposals.

Full details are given in the Tender Documents.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Groupings of economic operators may either (at the option of the contracting authority) be required to form a legal entity or to undertake joint and several liability.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

It is a requirement under this contract that the successful bidder must be able to provide a local counter service. Derby Homes have approximately 150 operatives and office staff whose clothing requirements will be purchased under this contract. In order for Derby Homes to comply with Health and Safety Regulations, its operatives must have access to appropriate protective footwear and worn or inappropriate footwear must be replaced in the shortest time-scale possible. Derby Homes do not have any storage facilities for these items and so the successful supplier must be able to keep sufficient stock so as to provide an immediate replacement item of footwear, to the specification required, for immediate purchase from a counter within the City of Derby boundary.

Organisations will need to give comprehensive details as to how they will provide this service by submission of Method Statements which will then be reinforced by attending both an interview and by a Site Visit to the proposed service counter.

Full details of any conditions are set out in the tender documents. These may include conditions relating to environmental and social requirements.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 04/07/2016

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 05/07/2016

Local time: 10:00

Place:

Derby.

Information about authorised persons and opening procedure:

Authorised Employee and Custody Officer.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.

Derby Homes are an Arms Length Management Organisation (ALMO) responsible for the upkeep of approximately 13 500 council properties (houses, flats and bungalows) along with other council non-housing stock (e.g. certain public buildings — schools, etc.) and other stock for specialist housing groups.

The total quantity or scope of the value of goods to be purchased through the contract to be awarded at the conclusion of the tender process is approximately 400 000 GBP.

The right is reserved not to proceed or not to award a contract for the whole or part of the proposed procurement. Neither the contracting authority nor any person on whose behalf of whom this procurement is undertaken is to be liable for any costs incurred by those expressing an interest or tendering for this contract.

For more information about this opportunity, please visit the Delta eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-Derby:-Occupational-clothing%2C-special-workwear-and-accessories./M6BA8DT4Z5

To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/M6BA8DT4Z5

GO Reference: GO-201663-PRO-8305202.

VI.4)Procedures for review

VI.4.1)Review body

See VI.4.3) below
Derby
United Kingdom

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The contracting authority will incorporate a minimum 10 calendar day standstill period from the day information on the award of the contract is communicated to tenderers.

If an appeal regarding the award of the contract has not been successfully resolved, the Public Contract Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be started within 30 days beginning with the date when the aggrieved part first knew, or ought to have known, that grounds for starting the proceedings had arisen. The Court may extend the time limit for starting proceedings where the Court considers that there is a good reason for doing so but not so as to permit proceedings to be started more than 3 months after that date. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages or, where the contract award procedures have not been followed correctly, declare the contract to be ‘ineffective’.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

03/06/2016

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