Supply Cloud Based Financial Management System

10 year contract. Lot No: 1 Lot title: Adur District Council and Worthing Borough Council.

United Kingdom-Worthing: Financial information systems

2016/S 049-081520

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Adur and Worthing Council
West Sussex
For the attention of: Susannah Caws
BN11 1HA Worthing
UNITED KINGDOM
Telephone: +44 1903221162
E-mail: susannah.caws@adur-worthing.gov.uk

Internet address(es):

General address of the contracting authority: https://adur-worthing.gov.uk

Address of the buyer profile: http://in-tendhost.co.uk/adur-worthing/aspx/Home

Electronic access to information: http://in-tendhost.co.uk/adur-worthing/aspx/Home

Electronic submission of tenders and requests to participate: http://in-tendhost.co.uk/adur-worthing/aspx/Home

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Horsham District Council
Parks Side, Chartway
Horsham
UNITED KINGDOM

Brighton and Hove City Council
Hove Town Hall
BN1 1JE Brighton
UNITED KINGDOM

Eastbourne Borough Council
Grove Road
Eastbourne
UNITED KINGDOM

Lewes District Council
Southover Hose
Lewes
UNITED KINGDOM

Adur District Council
Town Hall
BN11 1HA Worthing
UNITED KINGDOM

Worthing Borough Council
Town Hall
BN11 1HA Worthing
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Cloud Based Financial Management System.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 6: Financial services a) Insurances services b) Banking and investment services
NUTS code

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Cloud Based Financial Management System.

II.1.6)Common procurement vocabulary (CPV)

48812000, 48442000, 48440000, 72212442, 72212441, 72212440

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for all lots

II.1.9)Information about variants

Variants will be accepted: yes

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 1 000 000 and 3 000 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: Range: between 1 and 5

II.3)Duration of the contract or time limit for completion

Duration in months: 120 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Adur District Council and Worthing Borough Council

1)Short description

2)Common procurement vocabulary (CPV)

48812000, 48442000, 48440000, 72212442, 72212441, 72212440

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 2 Lot title: Horsham District Council

1)Short description

2)Common procurement vocabulary (CPV)

48812000, 48442000, 48440000, 72212442, 72212441, 72212440

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

III.2.3)Technical capacity

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 4.5.2016 – 16:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

4.5.2016 – 16:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

8.3.2016