Supply of Commercial Vehicle Servicing

Supply of Commercial Vehicle Servicing

Supply of Commercial Vehicle Servicing and Maintenance 2017 – 2020.

United Kingdom-Basingstoke: Repair and maintenance services of motor vehicles and associated equipment

2016/S 202-365234

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Basingstoke and Deane Borough Council
Civic Offices, London Road
RG21 4AH
United Kingdom
Contact person: Brian Byrne
Telephone: +44 1256845653
Fax: +44 1256845200
NUTS code: UKJ3
Internet address(es):Main address:

I.2)Joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement


Supply of Commercial Vehicle Servicing and Maintenance 2017 – 2020.

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

Basingstoke and Deane Borough Council is seeking to appoint a garage to provide vehicle servicing, repair and maintenance and MOT tests for its fleet of 54 commercial vehicles.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKJ3
Main site or place of performance:

Basingstoke, Hampshire.

II.2.4)Description of the procurement:

The services will comprise regular MOT tests, servicing and inspections of the Council’s commercial vehicle fleet, which includes 6 LGV/HGV vehicles that come under the O Licence category, to minimise the time vehicles are off the road and to ensure they meet current safety requirements. Emergency/ad-hoc work, including recovery of vehicles (should the need arise), will also be required. Warranty work should be carried out by the original manufacturer only and all vehicles covered by the manufacturer’s warranty must be fitted with genuine parts. The contract period will be 3 years, with an option to extend for a further 2 years.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The initial 36 months contract period may be extended, at the option of the Council, for an additional 2 years.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 17/11/2016
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 17/11/2016
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used

VI.3)Additional information:

For more information about this opportunity, please access the ProContract system at Bidders must lodge their submissions by the time and date specified in IV.2.2 above. BDBC will evaluate tender submissions in accordance with the methodology set out in the procurement documents. BDBC reserves the right not to award any contract(s) (in whole or part), to cancel or amend the procurement process and does not bind itself to accept any tender. BDBC shall not be liable under any circumstances for any costs, charges or expenses incurred by any Bidder or prospective Bidder who participates in this procurement process and accepts no liability for any costs,charges or expenses, irrespective of the outcome of the competition, or if the competition is cancelled or postponed. Bidders are advised that BDBC is subject to the Freedom of Information Act 2000 (FOIA) and the Environmental Impact Regulations 2004 (EIR). If a Bidder considers that any of the information supplied as part of this procurement process should not be disclosed because of its commercial sensitivity, confidentialityor otherwise, they must, when providing this information, clearly identify the specific information they do not wish to be disclosed and clearly specify the reasons for its sensitivity. BDBC shall take such statements into consideration in the event that it receives a request pursuant to FOIA and/or the EIR which relates to the information provided to the interested party. However, if the information is requested BDBC may be forced to disclose such documentation, irrespective of a Bidder’s wishes. Please note, it is not sufficient to include astatement of confidentiality encompassing all the information provided in the response.

Bidders are advised that pursuant to the Local Government Transparency Code, local authorities are also required to publish details of certain contracts, commissioned activities, purchase orders, framework agreements and any other legally enforceable agreements. BDBC is also subject to the reporting requirements set out in Regulations 83 and 84 of the Public Contracts Regulations 2015. BDBC reserves the right to publish details as required pursuant to the Local Government Transparency Code and the PublicContracts Regulations 2015.

VI.4)Procedures for review

VI.4.1)Review body

High Court of England and Wales
Royal Courts of Justice, Strand
United Kingdom
Telephone: +44 2079477882Internet
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

In accordance with the Public Contracts Regulations 2015, a standstill period of a minimum of 10 calendar days will be applied starting from the date when the award decision is dispatched to Bidders. This period allows unsuccessful Bidders to consider the decision and highlight any errors in the award process. If an appeal regarding the award of a contract has not been successfully resolved, the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of a breach of the rules to take action in the High Court of England and Wales. Any such action must be brought within the time limits specified in the Public Contracts Regulations 2015.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:



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