Supply Composite Doors and PVCu Windows

Supply Composite Doors and PVCu Windows

Composite Doors, PVCu Windows, UPVC Fittings, Glass and Double Glaze Units and Ironmongery.

United Kingdom-Edinburgh: Windows, doors and related items

2013/S 168-291275

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

City of Edinburgh Council
Waverley Court, 4 East Market Street
Contact point(s): Commercial and Procurement Unit
For the attention of: Dominic McManus
EH8 8BG Edinburgh
UNITED KINGDOM
Telephone: +44 1315296432
E-mail: dominic.mcmanus@edinburgh.gov.uk

Internet address(es):

General address of the contracting authority: http://www.edinburgh.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00290

Further information can be obtained from: City of Edinburgh Council
Waverley Court, 4 East Market Street
Contact point(s): Commercial and Procurement Unit
For the attention of: Dominic McManus
EH8 8BG Edinburgh
UNITED KINGDOM
Telephone: +44 1315296432
E-mail: Dominic.Mcmanus@edinburgh.gov.uk
Internet address: http://www.edinburgh.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: City of Edinburgh Council
Waverley Court, 4 East Market Street
Contact point(s): Commercial and Procurement Unit
For the attention of: Dominic McManus
EH8 8BG Edinburgh
UNITED KINGDOM
Telephone: +44 1315296432
E-mail: Dominic.Mcmanus@edinburgh.gov.uk
Internet address: http://www.edinburgh.gov.uk

Tenders or requests to participate must be sent to: City of Edinburgh Council
Waverley Court, 4 East Market Street
Contact point(s): Commercial and Procurement Unit
For the attention of: Dominic McManus
EH8 8BG Edinburgh
UNITED KINGDOM
Telephone: +44 1315296432
E-mail: Dominic.Mcmanus@edinburgh.gov.uk
Internet address: http://www.edinburgh.gov.uk

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Composite Doors, PVCu Windows, UPVC Fittings, Glass and Double Glaze Units and Ironmongery.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Edinburgh.
NUTS code UKM25

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

1.4 Introduction
Edinburgh Building Services (EBS) carry out responsive repairs and planned maintenance programmes for City of Edinburgh Council homes and has an annual budget of circa 28m GBP.
This Contract Notice covers the following 5 areas of EBS spend which have been divided into 5 Lots. This is for the supply and delivery of:
Lot 1 – Composite Door Sets; estimated value 340,000 GBP to 400,000 GBP (over 2 years).
Lot 2 – PVCu, Timber and Aluminium Windows; estimated value 330,000 GBP to 380,000 GBP (over 2 years).
Lot 3 – UPVC Fittings; estimated value 16,000 GBP to 24,000 GBP(over 2 years).
Lot 4 – Glass and Double Glaze Units; estimated value 70,000 GBP to 80,000 GBP (over 2 years).
Lot 5 – Ironmongery for Windows and Doors; estimated value 90,000 GBP to 110,000 GBP (over 2 years).
This Contract will be for a maximum period of 2 years (1+1). The Contract value is advertised at up to 994,000 GBP (497,000 GBP per annum). However, it should be noted that the volume and value of orders instructed under this contract are indicative of historical work programmes and cannot be guaranteed. No claim for loss of profit, direct or indirect disruption costs or loss/expense will be considered where the volume and value of the orders instructed under this contract varies from those stated.
Suppliers may place bids for any of the Lots under this Contract. A bid submitted under a specific Lot is understood as being a bid for that relevant Lot only and not as a bid for any other Lot under this Contract. The value of the Contract for Composite Doors under Lot 1 is advertised as 400,000 GBP (200,000 GBP per annum). This figure is indicative and is not to be understood as a guarantee.
A high standard of communication and customer care will be expected and key performance indicators (KPI) will be set as part of the Contract.
No claim for loss of profit, direct or indirect, disruptions costs or loss/expense will be considered where the contract is not renewed at any point in time.
1.5 Scope of Supply
Fully detailed specifications will be issued to all shortlisted applicants invited to tender. The brief specifications outlined below are given to allow potential suppliers the opportunity to view the minimum standards required on this contract.
Lot 1 – Composite Doors
The Contract under Lot 1 is for the supply and delivery of ad hoc Composite Door Sets. The requirement under this Contract will be to replace ad hoc doors as required to suit EBS fitting programme.
The specifications listed below in relation to each good are indicative of what the suppliers may be expected to provide. This list is not exhaustive and other specifications may be required under this Contract.
The following goods may be required under this Contract:
(i) FD30 and FD60 doors – various styles
(ii) Fire-resistant hardwood side screens
(iii) Fire-resistant hardwood fanlights
(iv) Glazing areas.
Lot 2 – PVCu, Timber and Aluminium Windows:
The Contract under Lot 2 is for the supply and delivery of ad hoc PVCu, Timber and Aluminium Windows.
The requirement under this Contract will be to replace ad hoc windows as required to suit EBS fitting programme.
The specifications listed below in relation to each good are indicative of what the suppliers may be expected to provide. This list is not exhaustive and other specifications may be required under this Contract.
The following goods may be required under this Contract:
(i) Tilt and Turn Windows
(ii) Fully Reversible Windows
(iii) Side Hung Windows
(iv) Sash and Case Windows
(v) Casement Windows
(vi) Sundries including UPVC Reveal Liners, UPVC Quadrant Beads, UPVC Cills and UPVC Apron Piece.
Lot 3 – UPVC Fittings
The Contract under Lot 3 is for the supply and delivery of UPVC Facings, Cills, Flatboards etc.
The specifications listed below in relation to each good are indicative of what the suppliers may be expected to provide. This list is not exhaustive and other specifications may be required under this Contract.
White UPVC Facings: (i) 45 x 6mm (ii) 70 x 6mm (iii) 95 x 6mm.
White UPVC Flatboards: (i) 100 x 9mm (ii) 150 x 9mm (iii) 200 x 9mm (iv) 300mm Gen Purpose 2E.
White UPVC Cills: (i) 225 x 9mm Bullnose (ii) 300 x 9mm Bullnose.
Lot 4 – Glass & Double Glaze Units
The Contract under Lot 4 is for the supply and delivery of Glass and Double Glaze Units.
The specifications listed below in relation to each good are indicative of what the suppliers may be expected to provide. This list is not exhaustive and other specifications may be required under this Contract.
Glass Units: (i) 7mm Georgian Wired Polished Plate Safety (ii) 7mm Georgian Wired Rough Cast (iii) 4mm Float (iv) 6.4mm Laminated (v) 4mm Stippolyte (figured) (vi) Multipurpose Putty 25KG Natural JLX06.Emergency Glazing Film etc.
Double Glaze Units: (i) 2 x 4mm Float (ii) 4mm Float x 4mm Patterned (iii) 4mm Float x Toughened (iv) 4mm Float x Laminated (v) 2 x Laminated (vi) Laminate x 4mm Flat (vii) Laminate x 4mm Pattern.
Lot 5 – Ironmongery
The Contract under Lot 5 is for the supply and delivery of ironmongery for windows and doors.
The specifications listed below in relation to each good are indicative of what the suppliers may be expected to provide. This list is not exhaustive and other specifications may be required under this Contract.
The followings materials may be required and provide an indication of what Suppliers may be required to provide under this Contract:
(i) Atlanta 1530/3623N Gold Lever Handle Set
(ii) Hoppe Spindle and Screw Pack 1933398 60mm
(iii) LCK-3656 3 Point Lock – Masterdor door
(iv) Security Chain SCC-850
(v) Knocker/Viewer KNK-2967
(vi) Mila 3 Point Lock – FF0101 (for back and fire doors)
(vii) Door locking system 2 Hook 35/92 U/Spring White faced – PL80
(viii) DL1011 Winkhaus 2 hook lever operated door lock (2411647)
(ix) Tokyo 1710/3360 Gold Lever Handle Set
(x) Luxembourg 1500/3623n Gold Lever Handle Set
(xi) Palermo 155/3820n Lever Handle Set
(xii) Titon Derwent Espagnollete RH Locking Handle No Nose TF530R7 Silver
(xiii) Titon Derwent Espagnollete LH Locking Handle No Nose TF530L7 Silver
(xiv) Titon Derwent Cockspur LH Locking Handle Long Nose TF501LN Silver
(xv) Titon Derwent Cockspur RH Locking Handle Long Nose TF500LN Silver
(xvi) London White Lock Tilt before Turn Handle 838264 (Hoppe)
(xvii) White Non Lock in line Handle 1780985 (Hoppe)
(xviii) White Lock in line Handle 8560445 16mm Spindle
(xix) Winkhaus OBV Catch White OBV1092758
(xx) Siegenia Drive Gear 3 small (480-600) med (601-1100) long (1000-1460)
(xxi) White Frame Vent 400 (xxii) TF420 Chelmer Locking Handle RH
(xxii) TF421 Chelmer Locking Handle LH (xxiv) TF404 Universal Keeper Non Handed
(xxiii) White Lock in line Handle 1657039 40mm Spindle
(xxiv) Atlanta White Lock Tilt/Turn Handle 809745
(xxv) White Lock Cranked Handle 10mm spindle (Hoppe)
(xxvi) Paris E138F/3156FL Alum Lever Handle Set.
Site and Location
Deliveries will normally be made to Edinburgh Building Services, 33 Murrayburn Road, Edinburgh, EH14 2TF and will normally be expected to be delivered within 48 hours of order date. EBS reserves the right to change the delivery address to any address within The City of Edinburgh Council boundary.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=275818.

The awarding authority has indicated that it will accept electronic responses to this notice via a ‘Tender Submission Postbox’ facility. Further details of this facility are available at http://www.publiccontractsscotland.gov.uk/PostBox/Postbox_Explain.aspx?ID=275818.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. The postbox closes precisely at the time stated.

II.1.6)Common procurement vocabulary (CPV)

44221000, 44221100, 44221120, 44221200, 44221220, 44221230, 44523300, 44316000, 45421160, 14820000, 44111540, 39299200, 45441000, 45440000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 840 000 and 994 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: Optional 1 year extension.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Starting 1.2.2014. Completion 31.1.2016

Information about lots

Lot No: 02 Lot title: Supply of PVCu, Timber and Aluminium Windows for Edinburgh Building Services

1)Short description

See Tender Documents.
2)Common procurement vocabulary (CPV)

45421132, 45421132, 44221100, 44221000, 44221120

3)Quantity or scope

See Tender Documents.
Estimated value excluding VAT:
Range: between 330 000 and 380 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 24 (from the award of the contract)
5)Additional information about lots

1 + 1 contract. Estimated annual value 190,000 GBP.
Lot No: 01 Lot title: Supply of Composite Door Sets for Edinburgh Building Services

1)Short description

See Tender Documents.
2)Common procurement vocabulary (CPV)

44221200, 44221000, 44521110, 45421100, 45421110, 45421111, 45421130, 45421131, 45421131, 44221212, 44221211, 44221210, 44221213, 44221230

3)Quantity or scope

See Tender Documents.
Estimated value excluding VAT:
Range: between 340 000 and 400 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 24 (from the award of the contract)
5)Additional information about lots

1 + 1 contract. Estimated annual value 200,000 GBP.
Lot No: 03 Lot title: Supply of UPVC Fittings for Edinburgh Building Services

1)Short description

See Tender Documents.
2)Common procurement vocabulary (CPV)

44523300, 44115000, 44115800

3)Quantity or scope

See Tender Documents.
Estimated value excluding VAT:
Range: between 16 000 and 24 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 24 (from the award of the contract)
5)Additional information about lots

1 + 1 contract. Estimated annual value 12,000 GBP.
Lot No: 04 Lot title: Supply of Glass and Double Glaze Units

1)Short description

See Tender Documents.
2)Common procurement vocabulary (CPV)

14820000, 45441000, 44221111

3)Quantity or scope

See Tender Documents.
Estimated value excluding VAT:
Range: between 70 000 and 80 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 24 (from the award of the contract)
5)Additional information about lots

1 + 1 contract. Estimated annual value 40,000 GBP.
Lot No: 05 Lot title: Supply of Ironmongery for Windows and Doors

1)Short description

See Tender Documents.
2)Common procurement vocabulary (CPV)

44316000, 45421160

3)Quantity or scope

See Tender Documents.
Estimated value excluding VAT:
Range: between 90 000 and 110 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 24 (from the award of the contract)
5)Additional information about lots

1 + 1 contract. Estimated annual value 55,000 GBP.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

N/A.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Delivery Payment.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a reference from their bank.
(2) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(3) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(4) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
See PQQ Document.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) A statement of the candidate’s average annual number of staff and managerial staff over the previous 3 years
(2) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract;
(3) All candidates will be required to provide certification from an independent body attesting conformity to environmental management standards in accordance with the Community Eco-Management and Audit Scheme (EMAS); or the European standard BS EN ISO 14001.
(4) All candidates will be required to provide certification drawn up by an independent body attesting the compliance of the economic operator with quality assurance standards based on the relevant European standards.
(5) Certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to specifications or standards.
(6) Samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so requests.
(7) A statement of the principal goods sold or services provided by the supplier or the services provider in the past 3 years, detailing the dates on which the goods were sold or the services provided; the consideration received; the identity of the person to whom the goods were sold or the services were provided
(8) A check may be carried out by the contracting authority or by a competent official body of the State in which the candidate is established, to verify the technical capacity of the candidate; and if relevant, on the candidates study and research facilities and quality control measures;
(9) A statement of the candidate’s technical facilities; measures for ensuring quality; and their study and research facilities;
(10) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
(11) A statement of the technicians or technical services available to the candidate to carry out the work under the contract; or be involved in the production of goods or the provision of services under the contract; particularly those responsible for quality control, whether or not they are independent of the candidate.
(12) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract.
(13) A list of works carried out over the past 5 years, detailing the value of the consideration received; when and where the work or works were carried out; and whether they were carried out according to the rules of the trade or profession and properly completed.
See PQQ Document.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 6
Objective criteria for choosing the limited number of candidates: Please see PQQ Document.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

CT9400
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

30.9.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

22.10.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 2015.
VI.2)Information about European Union funds
VI.3)Additional information

N/A.
(SC Ref:275818)
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: See Appeals Process Document attached.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

28.8.2013