Supply Corporate Mobile Working Solutions London

London Borough of Hackney is inviting Service Providers to tender for the design and deployment of a mobile working solution for the Council.

United Kingdom-London: Industry specific software package

2015/S 092-165629

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

London Borough of Hackney
HackneyTown Hall, Mare Street
For the attention of: Olubunmi Akinmade
E8 1EA London
UNITED KINGDOM
Telephone: +44 2083563448
E-mail: cservices.procurement@hackney.gov.uk

Internet address(es):

General address of the contracting authority: www.hackney.gov.uk

Address of the buyer profile: http://www.hackney.gov.uk/f-tenders-828.htm

Electronic access to information: http://www.hackney.gov.uk/f-tenders-828.htm

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Corporate Mobile Working Solutions.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services

NUTS code UKI12

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

London Borough of Hackney is inviting Service Providers to tender for the design and deployment of a mobile working solution for the Council. The successful service provider from this tender process will be expected to provide an off the shelf solution that can be further developed to meet the Council’s requirement. The successful service provider would be expected to undertake implementation of the solution as well as provide system support and maintenance. It would initially be implemented for Hackney Homes Direct Labour Organisation followed by the Waste Services department and then other Council departments.
Mobile hardware devices such as tablets and phones are outside the scope of this procurement.
Only suppliers meeting the selection criteria following the pre-qualification process, outlined in Section IV.1.2 of this Contract Notice would be invited to tender.
The initial term of the contract will be for five (5) years with the option to extend for up to a further five (5) years in twelve (12) months instalments. The contract is expected to commence in October 2015.

II.1.6)Common procurement vocabulary (CPV)

48100000, 72212330, 72260000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The initial term of the contract is for five (5) years with the option to extend up to a further five (5) years in instalments of twelve (12) months.
The estimated figures provided below are for the entire contract duration, that is, initial term plus extension.
Estimated value excluding VAT:
Range: between 800 000 and 950 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: Option to extend for up to further five (5) years in twelve (12) month instalments.
Provisional timetable for recourse to these options:
in months: 60 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 05

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

None.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

None.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: See Pre-Qualification Questionnaire which can be downloaded from:

http://www.hackney.gov.uk/f-tenders-828.htm

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: The Council will assess organisation’s financial capability to participate as described in the Pre-Qualification Questionnaire.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
The Council will assess organisation’s technical capacity and capability to participate as described in the Pre-Qualification Questionnaire.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: In order to be considered for selection respondents must achieve:
a) an overall score of at least 50 %, and
b) score above 0 on weighted questions 7.1 – 7.6.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

2015/HPS/061/FR

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 8.6.2015 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

8.6.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

26.6.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 27.7.2015 – 12:00

Place:

Hackney Procurement Service, Keltan House, E8 4RU.

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Pre-Qualification Questionnaire document and Information pack giving an overview of the Council’s requirements can be downloaded from the Council’s website.

Please go to: http://www.hackney.gov.uk/f-tenders-828.htm

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

See section VI.4.2

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: This authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers by way of a standstill letter. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland) and place an injunction on the process of contract award. Where a contract has not been entered into the court may order the setting aside of the award decision or order the authority to amend any document and may award damages.

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

8.5.2015