Supply of Courier and Elected Members Delivery Service

Supply of Courier and Elected Members Delivery Service

The requirement here is to provide a secure and reliable daily courier service that will visit Council offices around Angus delivering and collecting internal/external letters and small packages to an agreed timetable.

United Kingdom-Forfar: Courier services

2014/S 020-031368

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Angus Council
Angus House, Orchardbank Business Park
Contact point(s): Legal and Democratic Services
For the attention of: Glen Anderson
DD8 1AX Forfar
UNITED KINGDOM
Telephone: +44 8452777778
E-mail: andersong@angus.gov.uk

Internet address(es):

General address of the contracting authority: http://www.angus.gov.uk/

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00236

Electronic submission of tenders and requests to participate: www.publiccontractsscotland.gov.uk

Further information can be obtained from: Angus Council
Angus House, Orchardbank Business Park
Contact point(s): Legal and Democratic Services
For the attention of: Glen Anderson
DD8 1AX Forfar
UNITED KINGDOM
Telephone: +44 8452777778
E-mail: andersong@angus.gov.uk
Internet address: http://www.angus.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Supply of Courier and Elected Members Delivery Service.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: County of Angus, Tayside, Scotland.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The requirement here is to provide a secure and reliable daily courier service that will visit Council offices around Angus delivering and collecting internal/external letters and small packages to an agreed timetable. The service will operate 5 days per week from Monday to Friday excluding Public Holidays. Angus Council’s internal mail services have been centralised at Angus House, Forfar and the courier service will start and finish from this location. There is also a requirement to collect and deliver larger items on an ad hoc basis.
There is also a requirement for evening delivery of mail to Council Member’s homes generally twice weekly also commencing from Angus House, Forfar. However it should be noted that there is the likelihood that this requirement may diminish within the life of the contract due to a move to electronic delivery of papers. The Council expressly reserves the right to reduce the number of deliveries or to cancel this element of the service at any time during the term of the contract by notifying the Supplier in writing to that effect.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=292190

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

II.1.6)Common procurement vocabulary (CPV)

64120000, 64100000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 100 000 and 200 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: Angus Council will have opton to renew on second anniversary of the contract for 12 months and on the third anniversary for 12 months
Provisional timetable for recourse to these options:
in months: 24 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As set out in Tender Documents
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(6) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established
(7) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(2) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
Minimum level(s) of standards possibly required: Economic and financial standing, Tenderers must demonstrate an average annual turnover of no less than GBP 98 500 when considered over the 3 full years’ data which will be available from the 2 years’ audited accounts which are to be provided.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) A statement of the principal goods sold or services provided by the supplier or the services provider in the past 3 years, detailing the dates on which the goods were sold or the services provided; the consideration received; the identity of the person to whom the goods were sold or the services were provided
(2) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

AC/14/002/RLD
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

14.3.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

until: 16.5.2014
IV.3.8)Conditions for opening of tenders

Date: 14.3.2014 – 12:00
Place:

Angus House, Forfar, Angus DD8 6EH

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 2 – 4 years
VI.2)Information about European Union funds
VI.3)Additional information

(SC Ref:292190)
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Court of Session
Parliament House
EH1 1RQ Edinburgh
UNITED KINGDOM
E-mail: Supreme.Courts@scotcourts.gov.uk
Telephone: +44 1312406669
Internet address: http://www.scotcourts.gov.uk/the-courts/court-of-session

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Council will incorporate a minimum of 10 calendar days standstill period at the point that information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Such additional information should be required from the contact details given in part I.1 of this Contract Notice. If the tenderer remains aggrieved after seeking such debriefing information, the Public Contracts (Scotland) Regulations 2006 (SSI 2006 No.1) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rule to take action in the local Sheriff Court or Court of Session in Scotland. Any such action must be brought promptly (generally within 3 months at the latest). Suitably qualified independent legal advice on Scots Law court procedures should be sought immediately by any aggrieved tenderer contemplating such action. Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages. The purpose of the standstill period referred to above is also to allow parties to apply to the Court to set aside an unlawful award decision before the contract is entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained

As above/Independent Legal Advice
Parliament House
EH1 1RQ Edinburgh
UNITED KINGDOM

VI.5)Date of dispatch of this notice:

27.1.2014