Supply Data Centre Equipment and Data Centre Infrastructure to NEUPC

Supply Data Centre Equipment and Data Centre Infrastructure to NEUPC

The Supply, Installation, Management and Maintenance of Data Centre Management Equipment and Infrastructure.

United Kingdom-Leeds: Uninterruptible power supplies

2015/S 038-064670

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

NEUPC Ltd
Leeds Innovation Centre, 103 Clarendon Road
For the attention of: Rachel Lunn
LS2 9DF Leeds
UNITED KINGDOM
Telephone: +44 1133443960
E-mail: r.lunn@leeds.ac.uk

Internet address(es):

General address of the contracting authority: http://www.neupc.ac.uk/

Address of the buyer profile: https://in-tendhost.co.uk/neupc/

Electronic access to information: https://in-tendhost.co.uk/neupc/

Electronic submission of tenders and requests to participate: https://in-tendhost.co.uk/neupc/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Southern Universities Purchasing Consortium (SUPC)
Science and Technology Centre, University of Reading, Earley Gate, Whiteknights Road
RG6 6BZ Reading
UNITED KINGDOM

London Universities Purchasing Consortium (LUPC)
Shropshire House, 179 Tottenham Court Road
W1T 7NZ London
UNITED KINGDOM

North Western Universities Purchasing Consortium (NWUPC)
Albert House, 17 Bloom Street
M1 3HZ Manchester

Advanced Procurement for Universities and Colleges (APUC)
14 New Mart Road
EH14 1RL Edinburgh
UNITED KINGDOM

The Higher Education Purchasing Consortium, Wales (HEPCW)
30-36 Newport Road / Heol Casnewydd
CF4 0DE Cardiff / Caerdydd
UNITED KINGDOM

Crescent Purchasing Consortium (CPC)
Technology House, Lissadel Street
M6 6AP Salford
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

The Supply, Installation, Management and Maintenance of Data Centre Management Equipment and Infrastructure.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 8

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 32 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

The supply, installation, management and maintenance of data centre management equipment and infrastructure. It will include, but not limited to UPS, cooling equipment, generators, gas and fire suppression systems, PDU’s and consultancy.
The objective of this procurement is to secure an agreement between the Contracting Authority and Data Centre Management providers, which provides improved value for money against NEUPC’s existing arrangements.
Lot 1 — Data Centre Equipment;
Lot 2 — Data Centre Infrastructure.

II.1.6)Common procurement vocabulary (CPV)

31154000, 31127000, 31122000, 31174000, 31682510, 39151100, 45331200, 50532300, 51111200, 71311300, 71321400, 72100000, 72220000,72246000, 31120000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The supply, installation, management and maintenance of data centre management equipment and infrastructure will include but not limited to UPS, cooling equipment, generators,, gas and fire suppression systems, PDU’s and consultancy.
The framework will be awarded as two lots covering the UK, including the geographical regions of NEUPC, NWUPC, SUPC, LUPC, HEPCW, APUC and CPC.
The lots will be divided as follows:
— Lot 1 — The supply, installation, management and maintenance of data centre management equipment;
— Lot 2 — The supply, installation, management and maintenance of data centre management infrastructure.
Organisations may tender for 1 or both of the available lots.
Award to any 1 lot will not guarantee award to any other lot.
It is envisaged that there will be up to eight awarded suppliers per available lot.
NEUPC makes no guarantee regarding the total number of companies that shall be awarded to each or any lot, as this will depend on the number and quality of tendered responses.
NEUPC cannot guarantee the contract values stated in this notice will be met or exceeded.
This framework agreement may be used by any member of the participating consortia.
The list of participating consortia (and their respective memberships by following the relevant links) are:

NEUPC — The North Eastern Universities Purchasing Consortium — http://www.neupc.ac.uk/our-members

SUPC — The Southern Universities Purchasing Consortium — http://supc.procureweb.ac.uk/about-us

NWUPC — The North Western Universities Purchasing Consortium — http://www.nwupc.ac.uk/about/about-us

LUPC — London Universities Purchasing Consortium — http://www.lupc.ac.uk/about.html

APUC — Advanced procurement for Universities and Colleges — http://www.apuc-scot.ac.uk/

HEPCW — Higher Education Purchasing Consortium, Wales — http://www.hepcw.ac.uk/about-us-2/

CPC — Crescent Purchasing Consortium — http://www.thecpc.ac.uk/aboutus/

Membership of the consortia may be subject to change due to strategic realignment or the inclusion of new members.
Call-off contracts from this framework will be by further competition.

The tender process will be conducted exclusively through the NEUPC In-Tend electronic tendering web portal: (https://www.in-tendhost.co.uk/neupc) upon which potential suppliers will need to register in order to access the documentation.

Estimated value excluding VAT: 32 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The framework will be of 24 months duration with 2, 12 month extension options, subject to framework performance.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1Lot title: Equipment

1)Short description

The framework will include but not limited to, UPS, cooling equipment, generators, gas and fire suppression systems, PDU’s and consultancy.

2)Common procurement vocabulary (CPV)

31154000, 31120000, 31127000, 31122000, 31174000, 50532300, 51111200, 72100000, 72220000, 72246000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2Lot title: Infrastructure

1)Short description

The framework will include but not limited to, server and network racks, cabinets, blanking panels, building management equipment and consultancy.

2)Common procurement vocabulary (CPV)

39151100, 31682510, 45331200, 71311300, 71321400

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: NEUPC will exercise Article 45 and 56 of directive 2004/18/EC, (which are contained in regulation 23 of the Public Contracts Regulations 2006). This covers the criteria for rejection of candidates including being convicted of serious offences (including conspiracy, corruption, bribery, fraud, money laundering, all for which rejection is mandatory unless there are overriding requirements in the general interest), as well as conviction for criminal offences in the course of business.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: NEUPC will exercise Article 45 and 46 of directive 2004/18/EC, (which are contained in regulation 23 of the Public Contracts Regulations 2006). This covers the criteria for rejection of candidates being bankrupt, in administration, being wound up, having not paid taxes or social security contributions etc.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As disclosed in the tender documentation.
Minimum level(s) of standards possibly required:
As disclosed in the tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 4: and maximum number 8
Objective criteria for choosing the limited number of candidates: As described in the tender documentation evaluation and scoring methodologies.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Technical. Weighting 70

2. Price. Weighting 30

IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: NEUPC reserves the right for members to use this mechanism.
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

ITS2002 NE

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 23.3.2015 – 11:59
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

23.3.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 23.3.2015 – 13:00
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Rachel Lunn, Glyn Evans.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 42.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

NEUPC Ltd
Leeds Innovation Centre, 103 Clarendon Road
LS2 9DF Leeds
UNITED KINGDOM
Internet address: http://www.neupc.ac.uk

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

19.2.2015