Supply, Delivery and Installation of Furniture to APUC

Supply, delivery and installation of Furniture to the higher education institutions and further education institutions of Scotland.

United Kingdom-Stirling: Furniture

2018/S 137-312447

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

APUC Ltd
Unit 27, Stirling Business Centre
Stirling
FK8 2DZ
United Kingdom
Contact person: Andy Anderson
E-mail: aanderson@apuc-scot.ac.uk
NUTS code: UKM

Internet address(es):Main address: http://www.apuc-scot.ac.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10402

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

Access to the procurement documents is restricted. Further information can be obtained at: https://www.publictenderscotland.publiccontractsscotland.gov,uk

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://www.publictenderscotland.publiccontractsscotland.gov,uk

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Furniture (Supply, Delivery and Installation) — APUC

Reference number: FFE1011 AP

II.1.2)Main CPV code

39100000

II.1.3)Type of contract

Supplies

II.1.4)Short description:

The Authority is seeking to appoint Contractor(s) capable of providing sustainable solutions for the supply, delivery and installation of Furniture to the higher education (HE) institutions and further education (FE) institutions of Scotland, as per Appendix E. This will include encouraging and facilitating re-use via repair and refurbishment of existing products as well as offering a re-use of redundant furniture by other parties.

The Framework Agreement is split in to three specific product lots:

Lot 1: Workplace, Teaching and Library Furniture

Lot 2: Residential Furniture

Lot 3: Storage Solutions

Please see the ITT document for further details of the requirement.

The tender documents are available on https://www.publictendersscotland.publiccontractsscotland.gov.uk project 11378

II.1.5)Estimated total value

Value excluding VAT: 36 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes

Tenders may be submitted for all lots

II.2)Description

II.2.1)Title:

Workplace, Teaching and Library Furniture

Lot No: 1

II.2.2)Additional CPV code(s)

39130000

39100000

39156000

39155000

39153000

39110000

39120000

39162000

39151000

II.2.3)Place of performance

NUTS code: UKM

Main site or place of performance:

Various sites through Scotland (Mainland and Islands)

II.2.4)Description of the procurement:

The Authority is seeking to appoint Contractor(s) capable of providing sustainable solutions for the supply, delivery and installation of Workplace, Teaching and Library furniture to the Higher Education (HE) institutions and Further Education (FE) institutions of Scotland and other organisations as per Appendix E of the ITT. This will include encouraging and facilitating re-use via repair and refurbishment of existing products as well as offering a re-use of redundant furniture by other parties.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Technical / Weighting: 70

Price – Weighting: 30

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: yes

Description of renewals:

The Framework Agreement will run for an initial period of 24 months and may be extended for a further 24 month period, after which it will be re-tendered

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

II.2)Description

II.2.1)Title:

Residential Furniture

Lot No: 2

II.2.2)Additional CPV code(s)

39143100

39143000

39143120

50850000

39151000

II.2.3)Place of performance

NUTS code: UKM

Main site or place of performance:

Various sites through Scotland (Mainland and Islands)

II.2.4)Description of the procurement:

The Authority is seeking to appoint Contractor(s) capable of providing sustainable solutions for the supply, delivery and installation of Residential furniture for Student and staff residences within the Higher Education (HE) institutions and Further Education (FE) institutions of Scotland, as per Appendix E of the ITT. This will include encouraging and facilitating re-use via repair and refurbishment of existing products as well as offering a re-use of redundant furniture by other parties.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Technical / Weighting: 70

Price – Weighting: 30

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: yes

Description of renewals:

The Framework Agreement will run for an initial period of 24 months and may be extended for a further 24 month period, after which it will be re-tendered

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

II.2)Description

II.2.1)Title:

Storage Solutions

Lot No: 3

II.2.2)Additional CPV code(s)

44421720

39151000

II.2.3)Place of performance

NUTS code: UKM

Main site or place of performance:

Various sites through Scotland (Mainland and Islands)

II.2.4)Description of the procurement:

The Authority is seeking to appoint Contractor(s) capable of providing sustainable solutions for the supply, delivery and installation of storage solutions, including bespoke filing and retrieval systems, to the Higher Education (HE) institutions and Further Education (FE) institutions of Scotland, and other organisations as per Appendix E of the ITT. This will include encouraging and facilitating re-use via repair and refurbishment of existing products as well as offering a re-use of redundant furniture by other parties.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Technical / Weighting: 50

Price – Weighting: 50

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: yes

Description of renewals:

The Framework Agreement will run for an initial period of 24 months and may be extended for a further 24 month period, after which it will be re-tendered

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

List and brief description of selection criteria:

Minimum level(s) of standards required:

With reference to 4B.5 of the ESPD in the qualification questionnaire, bidders must confirm they can provide the following supporting evidence prior to award:

Employer’s (Compulsory) Liability Insurance = 5 000 000 GBP

Public Liability Insurance = 5 000 000 GBP

Product Liability Insurance = 5 000 000 GBP

With reference to 4B.6 of the ESPD in the qualification questionnaire, bidders must confirm they can provide the following supporting evidence prior to award:

To demonstrate and evidence suitable economic standing, successful Contractors will be required to provide 2 years audited accounts, or equivalent if awarded the Framework Agreement.

Alternatively, if the contractor is unable to provide the required accounting information e.g. a new business without the required accounts, then they will be required to provide a bankers letter demonstrating their willingness to support the Contractors organisation over the them of the Framework Agreement.

III.1.3)Technical and professional ability

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

Submission of Management Information

Following commencement of the Framework Agreement, the Contractor will provide a performance report to The Authority on a quarterly basis to include spend by institution under the Framework Agreement for the reporting period.

Contractors must provide the information on a quarterly basis, within 10 working days following the start of each quarter. Data must be uploaded to the website: http://ucsp.ac.uk/ using the template provided (template shall be provided during the lead-in period). The supplied template is the only format permissible and should contain Contractor name, tender reference, total net spend by institution each month. If there has been no spend for the quarter, then this will still require you to log in and record a nil spend return.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

Envisaged maximum number of participants to the framework agreement: 18

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 21/08/2018

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 22/08/2018

Local time: 13:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

Estimated timing for further notices to be published:

The Framework Agreement will run for an initial period of 24 months and may be extended for a further 24 month period, after which it will be re-tendered.

VI.2)Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3)Additional information:

Form of Tender

Tenderers must sign the Form of Tender — Appendix A prior to award to confirm that their Tender Response is a complete, true and accurate submission.

Supply Chain Code of Conduct

In partnership with Institutions, the Authority has developed a Supply Chain Code of Conduct — Appendix D which sets out its expected standards for its supply chain in social, ethical and environmental compliance. Tenderers must complete the Supply Chain Code of Conduct prior to Award to assist in achieving its objectives.

Freedom of Information

Please confirm that you will be in a position to complete (prior to award), Appendix B — Freedom of Information (if applicable) in the Technical Questionnaire in PCS-Tender. This information should only be submitted if applicable at point of award. It is for information only and will not be scored.

Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 11378. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

A subcontract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361 A summary of the expected community benefits has been provided as follows:

Apprenticeships, training opportunities, work experience / student placements, charity contributions, support for community projects, etc

(SC Ref:550143)

VI.4)Procedures for review

VI.4.1)Review body

APUC Limited
Unit 27, Stirling Business Centre, Wellgreen
Stirling
FK8 2DZ
United Kingdom
Telephone: +44 1314428930Internet address: http://www.apuc-scot.ac.uk

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

17/07/2018