Supply and Delivery of Cleaning Products and Consumables

Supply and Delivery of Cleaning Products and Consumables

Supply and Delivery of Cleaning Products and Consumables to Council locations to include all janitorial and cleaning products.

United Kingdom-Bristol: Cleaning products

2014/S 166-296154

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Bristol City Council
City Hall, College Green
For the attention of: Laura Durham
BS1 5TR Bristol
UNITED KINGDOM
E-mail: laura.durham@bristol.gov.uk

Internet address(es):

General address of the contracting authority: http://www.bristol.gov.uk

Electronic access to information: http://www.proactisplaza.com/supplierportal

Electronic submission of tenders and requests to participate: http://www.proactisplaza.com/supplierportal

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Supply and Delivery of Cleaning Products and Consumables.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies

NUTS code UKK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with a single operator

Duration of the framework agreement

Duration in months: 48

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 400 000 and 1 200 000 GBP

II.1.5)Short description of the contract or purchase(s)

Supply and Delivery of Cleaning Products and Consumables to Council locations to include all janitorial and cleaning products.

II.1.6)Common procurement vocabulary (CPV)

3983000039525800398000003971300039224300

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

II.2.2)Information about options

Options: yes
Description of these options: 24 month option for extension.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The Authority reserves the right to request deposits, parent company guarantees, bonds or other forms of appropriate security relevant and proportionate to the contract value. Further details will be given in the Tender Documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment Terms and Conditions will be provided in the Tender Documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Authority reserves the right to require groupings of Contractors to take a particular legal form or to require a single Contractor to take primary liability or to require each Contractor undertakes joint or several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Further conditions will be described in the Tender Documents.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 45 to 50 of Directive 2004/18/EC and Regulation 23 to 26 of the Public Contracts Regulations 2006 as amended and as set out in the tender documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 47 of Directive 2004/18/EC and Regulation 24 of the Public Contracts Regulations 2006 as amended and as set out in the tender documents.
Minimum level(s) of standards possibly required: Bidders must achieve a satisfactory risk assessment from the Authority in relation to their financial standing.
Further details regarding the assessment are as set out in the Invitation to Tender.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
In accordance with Articles 48 to 50 of Directive 2004/18/EC and Regulation 25 of the Public Contracts Regulations 2006 as amended and as set out in the tender documents.
Minimum level(s) of standards possibly required:
Confirmation will be required that the below Insurance requirements will be met at Contract Award:
— Public Liability Insurance cover of 5 000 000 GBP.
— Employers Liability Insurance cover of 10 000 000 GBP.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

REQD1001164
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 16.10.2014 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

23.10.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 180 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

All documentation, questions and responses will be managed via the Proactis portal via the following.

URL: http://www.proactisplaza.com/supplierportal. Suppliers are requested not to use any other means of communication. Regarding IV3.4, requests to participate must be made by completion and submission of the Invitation to Tender (ITT) which is available on-line. Expressions of interest and automatic ITT will be available from 6.8.2014 in line with the date and time specified in IV.3.4 and in accordance with the instructions set out in the ITT. The Proactis portal will not allow a bid to be uploaded after the deadline has passed. Completed ITT submitted by any means other than the Proactis portal before or after the deadline will not be considered.

Bidders are advised to allow sufficient time to upload all documentation.
Applicants are advised that the Council is subject to the Freedom of Information Act 2000 (The Act). If an applicant considers that any of the information supplied as part of this procurement procedure should not be disclosed because of its commercial sensitivity, confidentiality or otherwise, they must, when providing this information, clearly identify the specific information that they do not wish to be disclosed and clearly specify the reasons for its sensitivity. The Authority may take such statements into consideration in the event that it receives a request pursuant of the Act which relates to the information provided by the interested party.
Please note it is not sufficient to include a statement of confidentiality encompassing all the information provided in the response. All dates and time periods specified in this notice are only provisional and the Council reserves the right to change these. The Council reserves the right not to award any or part of this contract, No statement shall be taken as constituting a contract, agreement, warranty or representation between the Council and/or any other party (excluding a formal award of contract made by the Council or any formal express legal agreement).
Bidding and bid costs are entirely at the risk of the applicants/bidders and will not be refunded by the Council under any circumstances. Minimum time frame during which the tenderer must maintain the tender: 180 days (from the date for receipt of tender).
Conditions for opening tender: Persons authorised to be present at the opening of tenders: No.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Bristol District Registry of the High Court of Justice
Greyfriars, Lewins Mead
BS1 2NR Bristol
UNITED KINGDOM
Telephone: +44 1179106700
Internet address: http://www.hmcourt-service.gsi.gov.uk
Fax: +44 1179106729

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: A minimum of 10 calendar days standstill period applies following electronic notification to unsuccessful tenders of the award decision.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

28.8.2014