Supply and Delivery of Gift Cards and Vouchers

Supply and Delivery of Gift Cards and Vouchers

South Lanarkshire Council wishes to appoint a supplier who can supply and deliver a wide range of gift cards/vouchers for the purposes of recognition, prize giving and distribution of Scottish Welfare Fund /Tackling Poverty Fund.

United Kingdom-Hamilton: Coupons

2014/S 057-094635

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

South Lanarkshire Council
Procurement Service, Floor 12, Council HQ, Almada Street
Contact point(s): Finance and Corporate
For the attention of: Sharon Morrow
Hamilton
UNITED KINGDOM
Telephone: +44 1698454147

Internet address(es):

General address of the contracting authority: http://www.southlanarkshire.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00410

Electronic access to information: http://www.publictendersscotland.publiccontractsscotland.gov.uk/

Electronic submission of tenders and requests to participate: http://www.publictendersscotland.publiccontractsscotland.gov.uk/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Supply and Delivery of Gift Cards – Vouchers.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Scotland.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

South Lanarkshire Council wishes to appoint a supplier who can supply and deliver a wide range of gift cards/vouchers for the purposes of recognition, prize giving and distribution of Scottish Welfare Fund /Tackling Poverty Fund.
Contract Period
It is anticipated that the contract will commence in June 2014 for a period of three years with the option for the Council to extend for up to 24 months.
Contact Value
The estimated value of the contract is 44,000 GBP per annum. This value is based on historical spend data and anticipated future requirements and should not be interpreted as a guarantee of future contract value. This may increase or decrease over the term of the contract.
Note: The authority is using PCS-Tender to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required
To access PCS-Tender, record your interest in this notice and access the tender documentation please visit https://www.publictendersscotland.publiccontractsscotland.gov.uk and search for project Code 1931 within the appropriate area.

If you have already registered on Public Contracts Scotland and PCS-Tender and paired your accounts you can access PCS-Tender through your Public Contracts Scotland Control Panel.

II.1.6)Common procurement vocabulary (CPV)

30199750

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Supply and delivery of gift cards/vouchers which can be used in store and/or online to purchase a wide range of goods in the following areas: books, household appliances, electronics, food, baby related products, clothes and gifts.
The Council has identified a list of gift cards/vouchers it anticipates purchasing on a regular basis. Suppliers must be able to provide the following gift cards/vouchers:
— Asda
— Amazon
— Argos
— Love2shop – High Street Gift Voucher or equivalent
— Mothercare
— National Book Tokens
A range of denominations of cards/vouchers must be available i.e. 5 GBP, 10 GBP, 20 GBP and 50 GBP.
The Council requires the ability to place bulk orders or order individual gift cards/vouchers as required.
All gift cards/vouchers must be valid for a period of at least 12 months from the date of purchase.
The Council anticipates free secure delivery of gift cards/vouchers.
Cards/vouchers must be delivered within 3 working days from date of order.
Delivery addresses will be confirmed in the official purchase order.
Estimated value excluding VAT: 220 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: Option to extend contract for a period of up to 24 months subject to available budget and satisfactory review.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

PCS-T Project code: 1931
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

28.4.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Date: 29.4.2014 – 12:00
Place:

Floor 12, Council Offices, Almada Street, Hamilton, Ml3 0AA.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 5 years.
VI.2)Information about European Union funds
VI.3)Additional information

(SC Ref:298857).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:18.3.2014