Supply and Delivery of Grounds Maintenance Equipment Scotland

Supply and Delivery of Grounds Maintenance Equipment Scotland

Multiple Lots. This framework is for the supply and delivery of Ground Maintenance Equipment for the period 1.3.2015 to 28.2.2018 with an option to extend up to 28.2.2019.

United Kingdom-Paisley: Grounds-maintenance equipment

2014/S 193-340451

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Scotland Excel
Renfrewshire House, Cotton Street
Contact point(s): Fleet
For the attention of: Transport Team
PA1 1AR Paisley
UNITED KINGDOM
Telephone: +44 3003001200
E-mail: transport@scotland-excel.org.uk
Fax: +44 1416187423

Internet address(es):

General address of the contracting authority: http://www.scotland-excel.org.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10383

Electronic access to information: http://www.publictendersscotland.publiccontractsscotland.gov.uk/

Electronic submission of tenders and requests to participate: http://www.publictendersscotland.publiccontractsscotland.gov.uk/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Aberdeen City Council

Aberdeenshire Council

Angus Council

Argyll and Bute Council

City of Edinburgh Council

Clackmannanshire Council

Comhairle nan Eilean Siar

Dumfries and Galloway Council

Dundee City Council

East Ayrshire Council

East Dunbartonshire Council

East Lothian Council

East Renfrewshire Council

Falkirk Council

Fife Council

Glasgow City Council

Highland Council

Inverclyde Council

Midlothian Council

Moray Council, The

North Ayrshire Council

North Lanarkshire Council

Orkney Islands Council

Perth and Kinross Council

Renfrewshire Council

Scottish Borders Council

Shetland Islands Council

South Ayrshire Council

South Lanarkshire Council

Stirling Council

West Dunbartonshire Council

West Lothian Council

Scotland Excel Associate Members (listed within the tender document)

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Supply and Delivery of Ground Maintenance Equipment.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Various sites within the boundaries of local authorities in Scotland.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 30

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 50 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

This framework is for the supply and delivery of Ground Maintenance Equipment for the period 1.3.2015 to 28.2.2018 with an option to extend up to 28.2.2019.
Prospective suppliers should note that the tender (Project Code 2702) will not be accessible until 12:00 noon on Monday 6.10.2014.
Note: The buyer is using PCS-Tender to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.

To access PCS-Tender, record your interest in this notice and access the tender documentation please visithttps://www.publictendersscotland.publiccontractsscotland.gov.uk and search for project Code 2702 under PQQs Open to All Suppliers or ITTs Open to All Suppliers as appropriate. Please use the Search/Filter function, then select Project Code from the dropdown. Please note that once you have expressed interest in the PQQ/ITT it will move to your My PQQs/My ITTs area.

For further information on using PCS-Tender, please read the Supplier Response Guide:https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/supplierhelppage/PCS-TSupplierResponseGuide.pdf

If you have already registered on Public Contracts Scotland and PCS-Tender and paired your accounts you can access PCS-Tender through your Public Contracts Scotland Control Panel.

II.1.6)Common procurement vocabulary (CPV)

43325100, 16310000, 16311000, 16311100, 16710000, 16700000, 44511500, 44511000, 43312200, 34144700, 34223200, 34144420, 43313000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

This framework (10/14) is for the Supply and Delivery of Ground Maintenance Equipment. It is being arranged by Scotland Excel in collaboration with Member Councils. The purpose of this tender is to invite offers for a range of Ground Maintenance Equipment that is hereafter referred to as GME. The estimated spend across the members participating is circa 12.50 m GBP per annum.
Estimated value excluding VAT: 50 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: Scotland Excel reserves the right to extend this framework for up to 12 months subject to satisfactory performance and customer satisfaction.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 1.3.2015. Completion 28.2.2019

Information about lots

Lot No: 10Lot title: Tractor Mounted Equipment

1)Short description

Supply and delivery of tractor mounted equipment including, but not limited to, power grabs, spreaders, rotary cultivators, flail decks, backhoes and sweeper collectors.

2)Common procurement vocabulary (CPV)

43325100

3)Quantity or scope

This framework is for the supply and delivery of Ground Maintenance Equipment for the period 1.2.2015 till 31.1.2018 with an option to extend for up to 12 months.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 11Lot title: Tractor Mounted Mowers

1)Short description

Supply and delivery of Tractor mounted mowers including but not limited to, Pasture Mowers.

2)Common procurement vocabulary (CPV)

43325100

3)Quantity or scope

This framework is for the supply and delivery of Ground Maintenance Equipment for the period 1.2.2015 till 31.1.2018 with an option to extend for up to 12 months.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 12Lot title: Tractor Mounted Pitch Care Equipment

1)Short description

Supply and Delivery of Tractor Mounted Pitch Care Equipment including, but not limited to. Aerators, Pitch Liners, Pendulam Spreaders, disc overseeders, towed brushes and Ballast land rollers.

2)Common procurement vocabulary (CPV)

43325100

3)Quantity or scope

This framework is for the supply and delivery of Ground Maintenance Equipment for the period 1.2.2015 till 31.1.2018 with an option to extend for up to 12 months.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 13Lot title: Tractor Mounted Chippers, spreaders, Stump grinders

1)Short description

Supply and Delivery of tractor mounted equipment including, but not limited to, Chippers, Stump Grinders and Spreaders.

2)Common procurement vocabulary (CPV)

43325100, 43312200

3)Quantity or scope

This framework is for the supply and delivery of Ground Maintenance Equipment for the period 1.2.2015 till 31.1.018 with an option to extend for up to 12 months.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 14Lot title: Vehicle Mounted Equipment

1)Short description

Supply and Delivery of Vehicle Mounted Equipment including, but not limited to, Water Wagon and Topdressers.

2)Common procurement vocabulary (CPV)

43325100, 34223200

3)Quantity or scope

This framework is for the supply and delivery of Ground Maintenance Equipment for the period 1.2.2015 till 31.1.2018 with an option to extend for up to 12 months.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 15Lot title: Portable Equipment Jetting Units / Power Washers

1)Short description

Supply and Delivery of Portable Equipment including, but not limited to, jetting units, power washers and steam cleaners.

2)Common procurement vocabulary (CPV)

43325100

3)Quantity or scope

This framework is for the supply and delivery of Ground Maintenance Equipment for the period 1.2.2015 till 31.1.2018 with an option to extend for up to 12 months.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 16Lot title: Static Power Washers

1)Short description

Supply and Delivery of Static power washers.

2)Common procurement vocabulary (CPV)

43325100

3)Quantity or scope

This framework is for the supply and delivery of Ground Maintenance Equipment for the period 1.2.2015 till 31.1.2018 with an option to extend for up to 12 months.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 18Lot title: Self Propelled Pedestrian Equipment

1)Short description

Supply and Delivery of Self Propelled Pedestrian Equipment including but not limited to portable Floor Saws and Gas powered tool heaters.

2)Common procurement vocabulary (CPV)

43325100

3)Quantity or scope

This framework is for the supply and delivery of Ground Maintenance Equipment for the period 1.2.2015 till 31.1.2018 with an option to extend for up to 12 months.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 19Lot title: Tractor Mounted Equipment

1)Short description

Supply and Delivery of tractor mounted equipment including but not limited to Snow ploughs and salt/gritter spreaders.

2)Common procurement vocabulary (CPV)

43325100, 43313000, 34144420

3)Quantity or scope

This framework is for the supply and delivery of Ground Maintenance Equipment for the period 1.2.2015 till 31.1.2018 with an option to extend for up to 12 months.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 20Lot title: Towed Spreaders

1)Short description

Supply and delivery of towed salt / grit spreaders.

2)Common procurement vocabulary (CPV)

43325100, 34144420

3)Quantity or scope

This framework is for the supply and delivery of Ground Maintenance Equipment for the period 1.2.2015 till 31.1.2018 with an option to extend for up to 12 months.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 17Lot title: Hand held equipment

1)Short description

Supply and Delivery of hand held equipment including but not limited to Slab Lifters, Low vibration self powered percussion breakers, Disc cut-off saw and stone magnets.

2)Common procurement vocabulary (CPV)

43325100, 44511000

3)Quantity or scope

This framework is for the supply and delivery of Ground Maintenance Equipment for the period 1.2.2015 till 31.1.2018 with an option to extend for up to 12 months.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 01Lot title: Hand held equipment

1)Short description

Supply and delivery of hand held Ground Maintenance Equipment including, but not limited to, Strimmers/Chainsaws.

2)Common procurement vocabulary (CPV)

43325100, 43312200, 44511000, 44511500

3)Quantity or scope

This framework is for he supply and delivery of Ground maintenance Equipment for the period 1.2.2015 till 31.1.2018 with an option to extend for up to 12 months.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 02Lot title: Pedestrian Propelled Equipment

1)Short description

Supply and Delivery of Pedestrian propelled equipment including, but not limited to, Mowers and Linemarkers.

2)Common procurement vocabulary (CPV)

16310000, 16311000, 16311100, 43325100

3)Quantity or scope

This framework is for the supply and delivery of Ground Maintenance Equipment for the period 1.2.2015 till 31.1.2018 with an option to extend for up to 12 months.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 03Lot title: Self propelled Equipment

1)Short description

Supply and Delivery of self propelled equipment including, but not limited to, stump grinders, cultivators and scarifiers.

2)Common procurement vocabulary (CPV)

43325100

3)Quantity or scope

This framework is for the supply and delivery of Ground Maintenance Equipment for the period 1.2.2015 till 31.1.2018 with an option to extend for up to 12 months.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 04Lot title: Self propelled walk behind mowers

1)Short description

Supply and Delivery of walk behind mowers including but not limited to Rotary mowers, Cylinder Mowers and flail mowers.

2)Common procurement vocabulary (CPV)

43325100, 16310000, 16311000, 16311100

3)Quantity or scope

This framework is for the supply and delivery of Ground Maintenance Equipment for the period 1.2.2015 till 31.1.2018 with an option to extend for up to 12 months.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 05Lot title: Tractor mounted equipment

1)Short description

Supply and delivery of tractor mounted equipment including but not limited to demountable sprayers.

2)Common procurement vocabulary (CPV)

43325100

3)Quantity or scope

This framework is for the supply and delivery of Ground Maintenance Equipment for the period 1.2.2015 till 31.1.2018 with an option to extend for up to 12 months.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 06Lot title: Ride-on Equipment

1)Short description

Supply and Delivery of Ground Maintenance Equipment including but not limited to single deck mowers, triple deck mowers, Golf Course Ride-on Mowers and Rollers.

2)Common procurement vocabulary (CPV)

43325100, 16310000, 16311000, 16311100

3)Quantity or scope

This framework is for the supply and delivery of Ground Maintenance Equipment for the period 1.2.2015 till 31.1.2018 with an option to extend for up to 12 months.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 07Lot title: Utility vehicles

1)Short description

Supply and delivery of Utility Vehicles including, but not limited to, 4 x 4 Wheeled drive, Golf Course Utility Vehicles and Quad bikes.

2)Common procurement vocabulary (CPV)

43325100, 34144700

3)Quantity or scope

This framework is for the supply and delivery of Ground Maintenance Equipment for the period 1.2.2015 till 31.1.2018 with an option to extend for up to 12 months.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 08Lot title: Towed equipment

1)Short description

Supply and Delivery of Ground Maintenance Equipment including, but not limited to, Water wagons Vacuum Tankers, Grasscutting Collector, topdressers, Soil grader rake and fine turf brush.

2)Common procurement vocabulary (CPV)

43325100, 34223200

3)Quantity or scope

This framework is for the supply and delivery of Ground Maintenance Equipment for the period 1.2.2015 till 31.1.2018 with an option to extend for up to 12 months.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 09Lot title: Tractors

1)Short description

Supply and Delivery of Tractors.

2)Common procurement vocabulary (CPV)

43325100, 16700000

3)Quantity or scope

This framework is for the supply and delivery of Ground Maintenance Equipment for the period 1.2.2015 till 31.1.2018 with an option to extend for up to 12 months.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

N/A.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Contract Conditions are contained within the Tender Documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
All candidates must provide a DUNS number.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) All candidates will be required to provide certification from an independent body attesting conformity to environmental management standards in accordance with the Community Eco-Management and Audit Scheme (EMAS); or the European standard BS EN ISO 14001.
(2) All candidates will be required to provide certification drawn up by an independent body attesting the compliance of the economic operator with quality assurance standards based on the relevant European standards.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Quality/Technical. Weighting 40

2. Commercial. Weighting 60

IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: Although an Electronic Auction will not form part of the evaluation process to establish the framework, electronic auctions may be used where competition is re-opened for the purposes of awarding a specific contract.
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

10/14

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2014/S 63-106791 of 29.3.2014

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 31.10.2014

IV.3.4)Time limit for receipt of tenders or requests to participate

4.11.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

until: 4.3.2015

IV.3.8)Conditions for opening of tenders

Date: 4.11.2014 – 12:00

Place:

Scotland Excel Offices, Renfrewshire House, Cotton Street, Paisley PA1 1AR.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Only Scotland Excel officers will be present at tender opening.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: Approximately 1 year prior to the expiry of this framework.
VI.2)Information about European Union funds

VI.3)Additional information

Scotland Excel propose to host a tender system user guidance session on Friday 10.10.2014 at 10:00 pm lasting approximately 1-2 hours. This session will be held in Scotland Excel’s offices, Renfrewshire House, Cotton Street, Paisley, PA1 1AR. This will be an information session on how to use the electronic tendering system only. No questions will be taken in relation to the content of the published ITT Documents. All questions regarding the content of the ITT Documents must be submitted through the system messaging facility in accordance with the information and instructions to Tenderers contained within the ITT Documents. If you wish to attend, please send a request to transport@scotland-excel.org.uk with contact name and e-mail address.

(SC Ref:315824)

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2012 (Scottish SI 2012/88) (as amended) may bring proceedings in the Sheriff Court or the Court of Session.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

3.10.2014