Supply and Delivery of Heavy and Municipal Vehicles

Supply and Delivery of Heavy and Municipal Vehicles

This framework agreement is for the supply and delivery of Heavy and Municipal vehicles including, but not limited to, Chassis Cabs, Bodies for Tippers, Skips, Gully Emptier, Jetters, Tankers, Sweepers, Gritters, Refuse/ Food Waste / Recycling Collection Vehicles, Accessible Buses, Mobile Libraries and Bin Lifts.

United Kingdom-Paisley: Motor vehicles

2013/S 184-317409

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Scotland Excel
Renfrewshire House, Cotton Street
Contact point(s): Transport
For the attention of: Brian Kyle
PA1 1AR Paisley
UNITED KINGDOM
Telephone: +44 3003001200
E-mail: transport@scotland-excel.org.uk
Fax: +44 1416187423

Internet address(es):

General address of the contracting authority: http://www.scotland-excel.org.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10383

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Aberdeen City Council

Aberdeenshire Council

Angus Council

Argyll and Bute Council

City of Edinburgh Council

Clackmannanshire Council

Comhairle nan Eilean Siar

Dumfries and Galloway Council

Dundee City Council

East Ayrshire Council

East Dunbartonshire Council

East Lothian Council

East Renfrewshire Council

Falkirk Council

Fife Council

Glasgow City Council

Highland Council

Inverclyde Council

Midlothian Council

Moray Council, The

North Ayrshire Council

North Lanarkshire Council

Orkney Islands Council

Perth and Kinross Council

Renfrewshire Council

Scottish Borders Council

Shetland Islands Council

South Ayrshire Council

South Lanarkshire Council

Stirling Council

West Dunbartonshire Council

West Lothian Council

Tayside Contracts

Scotland Excel Associate Members and their successors

“Police Forces”- A Scottish Police Joint Board constituted under the Local Government (Scotland) Act 1994 registered as an Associate Member and any successor authority or body (full details provided in the tender document)

“Fire and Rescue Services” – A ‘relevant authority’ under the Fire (Scotland) Act 2005 otherwise known as a ‘fire and rescue’ authority registered as an Associate Member and any successor authority or body (full details provided in the tender document)

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Supply and Delivery of Heavy and Municipal Vehicles.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Various locations throughout the geographical boundaries of the participating Councils and associated members within Scotland.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 40
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 140 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

This framework agreement is for the supply and delivery of Heavy and Municipal vehicles including, but not limited to, Chassis Cabs, Bodies for Tippers, Skips, Gully Emptier, Jetters, Tankers, Sweepers, Gritters, Refuse/ Food Waste / Recycling Collection Vehicles, Accessible Buses, Mobile Libraries and Bin Lifts.
NOTE: The authority is using PCS-Tender to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.
To access PCS-Tender, record your interest in this notice and access the tender documentation please visit https://www.publictendersscotland.publiccontractsscotland.gov.uk and search for project Code 1132 within the appropriate area.

If you have already registered on Public Contracts Scotland and PCS-Tender and paired your accounts you can access PCS-Tender through your Public Contracts Scotland Control Panel.

II.1.6)Common procurement vocabulary (CPV)

34100000, 34200000, 34140000, 34130000, 34120000, 34144430, 34144511, 34144512, 34144760, 34144440, 34210000, 34143000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

This framework (02/13) is for the Supply & Delivery of Heavy & Municipal Vehicles. It is being arranged by Scotland Excel in collaboration with Member Councils. The purpose of this tender is to invite offers for a range of vehicles that are hereafter referred to as “Heavy & Municipal Vehicles” The estimated spend across the members participating is circa 35m GBP per annum.
Estimated value excluding VAT: 140 000 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: This framework will be for an initial period of 36 months. Scotland Excel reserves the right to extend the framework for up to 12 months.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Chassis Cabs

1)Short description

Supply and Delivery of Chassis Cabs
2)Common procurement vocabulary (CPV)

34100000, 34200000, 34140000, 34130000, 34120000

3)Quantity or scope

Supply and Delivery of Heavy and Municipal Vehicles for the period 1.1.2014 to 31.12.2016 with an option to extend, subject to satisfactory performance and customer satisfaction, up to 31.12.2017.
The framework will be divided into lots. Tenderers are invited to bid for any or all lots, however tenderers should offer complete lots.
The framework will be awarded on a lot by lot basis to suppliers who offer the Most Economically Advantageous Tender in any lot.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Bodies for Tippers, Flatbeds and Demounts.

1)Short description

Supply and delivery of Bodies for Tippers, Flatbeds and Demounts.
2)Common procurement vocabulary (CPV)

34100000, 34200000, 34140000, 34130000, 34120000

3)Quantity or scope

Supply and Delivery of Heavy and Municipal Vehicles for the period 1.1.2014 to 31.12.2016 with an option to extend, subject to satisfactory performance and customer satisfaction, up to 31.12.2017.
The framework will be divided into lots. Tenderers are invited to bid for any or all lots, however tenderers should offer complete lots.
The framework will be awarded on a lot by lot basis to suppliers who offer the Most Economically Advantageous Tender in any lot.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Bodies for Skip Vehicles including Hooklifts

1)Short description

Supply and Delivery of Bodies for Skip Vehicles including Hooklifts
2)Common procurement vocabulary (CPV)

34100000, 34200000, 34120000, 34130000, 34140000

3)Quantity or scope

Supply and Delivery of Heavy and Municipal Vehicles for the period 1.1.2014 to 31.12.2016 with an option to extend, subject to satisfactory performance and customer satisfaction, up to 31.12.2017.
The framework will be divided into lots. Tenderers are invited to bid for any or all lots, however tenderers should offer complete lots.
The framework will be awarded on a lot by lot basis to suppliers who offer the Most Economically Advantageous Tender in any lot.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Supply and Delivery of Bodies for Gully Emptier, Jetting Units and Tankers

1)Short description

Supply and delivery of Bodies for Gully Emptier, Jetting Units and Tankers
2)Common procurement vocabulary (CPV)

34100000, 34200000, 34120000, 34130000, 34140000

3)Quantity or scope

Supply and Delivery of Heavy and Municipal Vehicles for the period 1.1.2014 to 31.12.2016 with an option to extend, subject to satisfactory performance and customer satisfaction, up to 31.12.2017.
The framework will be divided into lots. Tenderers are invited to bid for any or all lots, however tenderers should offer complete lots.
The framework will be awarded on a lot by lot basis to suppliers who offer the Most Economically Advantageous Tender in any lot.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: Bodies for Sweepers and Full Sweeper Vehicles

1)Short description

Supply and Delivery of Bodies for Sweepers and Full Sweeper Vehicles
2)Common procurement vocabulary (CPV)

34100000, 34200000, 34120000, 34130000, 34140000

3)Quantity or scope

Supply and Delivery of Heavy and Municipal Vehicles for the period 1.1.2014 to 31.12.2016 with an option to extend, subject to satisfactory performance and customer satisfaction, up to 31.12.2017.
The framework will be divided into lots. Tenderers are invited to bid for any or all lots, however tenderers should offer complete lots.
The framework will be awarded on a lot by lot basis to suppliers who offer the Most Economically Advantageous Tender in any lot.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 6 Lot title: Bodies for Gritters

1)Short description

Supply and Delivery of Bodies for Gritters.
2)Common procurement vocabulary (CPV)

34100000, 34200000, 34120000, 34130000, 34140000

3)Quantity or scope

Supply and Delivery of Heavy and Municipal Vehicles for the period 1.1.2014 to 31.12.2016 with an option to extend, subject to satisfactory performance and customer satisfaction, up to 31.12.2017.
The framework will be divided into lots. Tenderers are invited to bid for any or all lots, however tenderers should offer complete lots.
The framework will be awarded on a lot by lot basis to suppliers who offer the Most Economically Advantageous Tender in any lot.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 9 Lot title: Bodies for Mobile Libraries

1)Short description

Supply and Delivery of Bodies for Mobile Libraries
2)Common procurement vocabulary (CPV)

34100000, 34200000, 34120000, 34130000, 34140000

3)Quantity or scope

Supply and Delivery of Heavy and Municipal Vehicles for the period 1.1.2014 to 31.12.2016 with an option to extend, subject to satisfactory performance and customer satisfaction, up to 31.12.2017.
The framework will be divided into lots. Tenderers are invited to bid for any or all lots, however tenderers should offer complete lots.
The framework will be awarded on a lot by lot basis to suppliers who offer the Most Economically Advantageous Tender in any lot.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 10 Lot title: Bin Lift

1)Short description

Supply and fit Bin lifts
2)Common procurement vocabulary (CPV)

34100000, 34200000, 34120000, 34130000, 34140000

3)Quantity or scope

Supply and Delivery of Heavy and Municipal Vehicles for the period 1.1.2014 to 31.12.2016 with an option to extend, subject to satisfactory performance and customer satisfaction, up to 31.12.2017.
The framework will be divided into lots. Tenderers are invited to bid for any or all lots, however tenderers should offer complete lots.
The framework will be awarded on a lot by lot basis to suppliers who offer the Most Economically Advantageous Tender in any lot.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 8 Lot title: Bodies for Accessible Buses

1)Short description

Supply and Delivery of Bodies for Accessible Buses.
2)Common procurement vocabulary (CPV)

34100000, 34200000, 34120000, 34130000, 34140000

3)Quantity or scope

Supply and Delivery of Heavy and Municipal Vehicles for the period 1.1.2014 to 31.12.2016 with an option to extend, subject to satisfactory performance and customer satisfaction, up to 31.12.2017.
The framework will be divided into lots. Tenderers are invited to bid for any or all lots, however tenderers should offer complete lots.
The framework will be awarded on a lot by lot basis to suppliers who offer the Most Economically Advantageous Tender in any lot.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 7 Lot title: Bodies for Refuse/Recycling/Food Waste Collection Vehicles.

1)Short description

Supply and Delivery of Bodies for Refuse Collection Vehicles, including general refuse, food waste and recycling material.
2)Common procurement vocabulary (CPV)

34100000, 34200000, 34120000, 34130000, 34140000

3)Quantity or scope

Supply and Delivery of Heavy and Municipal Vehicles for the period 1.1.2014 to 31.12.2016 with an option to extend, subject to satisfactory performance and customer satisfaction, up to 31.12.2017.
The framework will be divided into lots. Tenderers are invited to bid for any or all lots, however tenderers should offer complete lots.
The framework will be awarded on a lot by lot basis to suppliers who offer the Most Economically Advantageous Tender in any lot.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) All candidates will be required to provide certification from an independent body attesting conformity to environmental management standards in accordance with the Community Eco-Management and Audit Scheme (EMAS); or the European standard BS EN ISO 14001.
(2) All candidates will be required to provide certification drawn up by an independent body attesting the compliance of the economic operator with quality assurance standards based on the relevant European standards.
(3) Certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to specifications or standards.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Commercial. Weighting 70

2. Technical. Weighting 30

IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: Although an Electronic Auction will not form part of the evaluation process to establish the framework, electronic auctions may be used where competition is re-opened for the purposes of awarding a specific contract
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

02/13
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2013/S 25-038421 of 5.2.2013

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 17.10.2013
IV.3.4)Time limit for receipt of tenders or requests to participate

17.10.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 5 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Date: 17.10.2013 – 12:00
Place:

Scotland Excel Offices, Paisley.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Only Scotland Excel officers will be present at the tender opening.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: Approximately 1 year prior to thr expiry of this framework.
VI.2)Information about European Union funds
VI.3)Additional information

Scotland Excel intends to use an electronic tendering system in this procurement exercise. Please register using the link:-
www.publictendersscotland.publiccontractsscotland.gov.uk. In order to acces the tender documentation, when registered, you must search for Project 1132 and select ITT 2634 – Heavy & Municipal Vehicles 02-13.

The tender documents are only available to access online and must be submitted electronically through the tender system.
The Tender Documents are available immediately.
If the documents do not show as available, please contact Geoff Clark on +44 1416187442.
Scotland Excel propose to host a tender system user guidance session on Friday 4.10.2013 from 10:30 lasting approximately 1-2 hours. This will be an information session on how to use the electronic tendering sytem only. No questions will be taken in relation to the content of the published Tender Documents. All questions regarding the content of the Tender Documents must be submitted through the system messaging facility in accordance with the information and instructions to Tenderers contained within the Tender Documents. If you wish to attend, please send a request to elizabeth.faulds@scotland-excel.org.uk with contact name and e-mail address.

All contracts awarded will be subject to Scots Law and the exclusive jurisdiction of the Scottish Courts.
(SC Ref:266875)

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

19.9.2013