Supply and Delivery of Horticultural Products to Tayside Procurement Consortium

Multiple Lots. Lot 1 – Bulk Items.

United Kingdom-Dundee: Crops, products of market gardening and horticulture

2017/S 042-076524

Contract notice

Supplies

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Tayside Procurement Consortium
Fairmuir Depot, 365 Clepington Road
Dundee
DD8 3DZ
United Kingdom
Contact person: Yvonne Graham
E-mail: yvonne.graham@dundeecity.gov.uk
NUTS code: UKM21

Internet address(es):Main address: http://www.taysideprocurement.gov.uk

Address of the buyer profile:http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA12382

I.2)Joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:https://www.publictendersscotland.publiccontractsscotland.gov.uk

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via:https://www.publictendersscotland.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

Regional or local agency/office

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Supply and Delivery of Horticultural Products.

Reference number: TPC/HORTICUL/17/01

II.1.2)Main CPV code

03110000

II.1.3)Type of contract

Supplies

II.1.4)Short description:

Supply and Delivery of Horticultural Products.

II.1.5)Estimated total value

Value excluding VAT: 1 800 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes

Tenders may be submitted for all lots

II.2)Description

II.2.1)Title:

Bulk Items

Lot No: 1

II.2.2)Additional CPV code(s)

14211000

03440000

03110000

II.2.3)Place of performance

NUTS code: UKM21

NUTS code: UKM27

Main site or place of performance:

Angus, Dundee, Perth and Kinross.

II.2.4)Description of the procurement:

Various bulk items including various types of sand including; top dressing sand, play sand, sand infill for all weather pitches, top dressing sand for fine turf, greens and golf fairways sand.

Bark — forest and play grade.

Rubber crumb for all weather pitches.

Compost — seed, hanging basket and potting for the following organisations:

Angus Council,

Dundee City Council,

Perth and Kinross Council,

Tayside Contracts,

Dundee and Angus College,

NHS Tayside,

University of Dundee.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Quality / Weighting: 40

Price – Weighting: 60

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: yes

Description of renewals:

May take up option of 1 x 12 month extension.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

As detailed in ITT.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

II.2)Description

II.2.1)Title:

Chemicals

Lot No: 2

II.2.2)Additional CPV code(s)

03110000

II.2.3)Place of performance

NUTS code: UKM21

NUTS code: UKM27

Main site or place of performance:

Angus, Dundee, Perth and Kinross.

II.2.4)Description of the procurement:

Chemicals for use in Horticulture for the following organisations:

Angus Council,

Dundee City Council,

Perth and Kinross Council,

Tayside Contracts,

Dundee and Angus College,

NHS Tayside,

University of Dundee.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Quality / Weighting: 40

Price – Weighting: 60

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: yes

Description of renewals:

May take up option of 1 x 12 month extension.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

As detailed in ITT.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

II.2)Description

II.2.1)Title:

Fertilisers

Lot No: 3

II.2.2)Additional CPV code(s)

03110000

16141000

II.2.3)Place of performance

NUTS code: UKM21

NUTS code: UKM27

II.2.4)Description of the procurement:

Fertilisers for Horticulture use for the following organisations:

Angus Council,

Dundee City Council,

Perth and Kinross Council,

Tayside Contracts,

Dundee and Angus College,

NHS Tayside,

University of Dundee.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Quality / Weighting: 40

Price – Weighting: 60

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: yes

Description of renewals:

May take up option of 1 x 12 month extension.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

As detailed in ITT.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

II.2)Description

II.2.1)Title:

Grass Seeds

Lot No: 4

II.2.2)Additional CPV code(s)

03111000

03110000

II.2.3)Place of performance

NUTS code: UKM21

NUTS code: UKM27

Main site or place of performance:

Angus, Dundee, Perth and Kinross.

II.2.4)Description of the procurement:

Grass Seeds for the following organisations:

Angus Council,

Dundee City Council,

Perth and Kinross Council,

Tayside Contracts,

Dundee and Angus College,

NHS Tayside,

University of Dundee.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Quality / Weighting: 40

Price – Weighting: 60

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: yes

Description of renewals:

May take up option of 1 x 12 month extension.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

As detailed in ITT.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

List and brief description of selection criteria:

4B.6 Concerning any other economic or financial requirements, that may have been specified in the relevant Contract Notice, the bidder declares that:

Net Profit — should be positive — i.e. net profit not a net loss.

Shareholders equity — should be positive — i.e. is a positive number and not a negative number.

It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance.

Minimum level(s) of standards possibly required:

Net Profit — should be positive — i.e. net profit not a net loss.

Shareholders equity — should be positive — i.e. is a positive number and not a negative number.

Minimum insurance requirements:

Employer’s (Compulsory) Liability Insurance = 10 000 000 GBP

Public Liability Insurance = 5 000 000 GBP.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

4C1.2 Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services/supplies as described in part II.2.4 of the OJEU Contract Notice or the relevant section of the Site Notice.

4C8.1/8.2 Bidders require to demonstrate that they have they have appropriate human resources available to deliver the requirements of the contract.

4C.9 Bidders will be required to demonstrate that they have (or have access to) the relevant tools, plant or technical equipment to deliver the types of requirements detailed in II.2.4 in the OJEU Contract Notice or the relevant section of the Site Notice.

4C.10 Sub Contacting: The bidder is required to provide details of the proportion (i.e. percentage) of the contract that Bidder intends to subcontract.

4D.1/4D1.1/4D1.2Quality Assurance Schemes including Health and Safety. The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent).

The bidder must hold a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS 18001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum.

Or be able to demonstrate that they have equivalent processes in place as detailed within the ITT

4D.2/4D2.1/4D2.2 The Bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate or be able to demonstrate that they have equivalent processes in place as detailed within the ITT.

Minimum level(s) of standards possibly required:

4C1.2 Please provide 2 relevant examples of services carried out during the last 3 years. The information you provide should cover the following areas:

— A description of the goods works or services delivered.

— Contract value and dates.

— Previous or current customer details.

4C8.1/8.2 Bidders require to demonstrate they have a minimum of 2 staff with knowledge and experience relevant and commensurate to the subject matter and scale of the work associated with this ITT.

4C.9 Bidders require to demonstrate that they:

— have access to transport for the purpose of delivering Horticultural products, details of transport to be provided.

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

Envisaged maximum number of participants to the framework agreement: 24

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 30/03/2017

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 30/03/2017

Local time: 13:00

Place:

Fairmuir Depot, 365 Clepington Road, Dundee, DD3 8DZ.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

Estimated timing for further notices to be published:

February 2020 or 2021 depending if extension option taken.

VI.2)Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3)Additional information:

Question scoring methodology for Selection Criteria: Pass/Fail where stated.

Award Criteria questions can be found in the ITT together with the weightings.

Award scoring methodology will be the following unless otherwise specified within the ITT:

0 — Unacceptable. Nil or inadequate response. Fails to demonstrate an ability to meet the requirement.

1 — Poor. Response is partially relevant but generally poor. The response addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled.

2 — Acceptable. Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas.

3 — Good. Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled.

4 — Excellent. Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 7625. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

Community benefits are included in this requirement. For more information see:http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

6.2.1 In October 2012 Tayside Procurement Consortium (TPC) Steering Group approved a Community Benefits from procurement Policy which introduces the TPC approach intended to secure the maximum economic and social benefits from TPC Procurement within the current legal framework.

Community Benefits is the term used to refer to a range of ‘social issues’ including targeted recruitment and training, equal opportunities considerations, supply change initiatives, awareness raising programmes and community engagement activity which contribute more widely to sustainable procurement.

Sustainable procurement is defined as ‘a process that achieves value for money on a whole life basis and generates benefits not only to the organisation, but also to society and the economy whilst minimising damage to the environment’.

The Supplier shall deliver a minimum one (1) Awareness Raising Events or Curriculum Support Events per year associated with delivery of the Contract if their spend under the framework is greater than 50 000 GBP.

Suppliers are required to identify other opportunities which would benefit their local community.

(SC Ref:485059).

VI.4)Procedures for review

VI.4.1)Review body

Tayside Procurement Consortium
Fairmuir Depot, 365 Clepington Road
Dundee
DD8 3DZ
United Kingdom
Telephone: +44 1382834182Internet address:http://www.taysideprocurement.gov.uk

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or the Court of Session. Any economic operator that it unsure of its rights here should seek suitable and independent legal advice immediately. The Scottish Courts Service (whose details are given below) can give more information on Scottish Courts and their locations but cannot give legal advice.

VI.4.4)Service from which information about the review procedure may be obtained

Scottish Courts Service
Saughton House, Broomhouse Drive
Edinburgh
EH11 3XD
United Kingdom
Telephone: +44 1312252595
E-mail: enquiries@scotcourts.gov.ukInternet address:http://www.scotcourts.gov.uk/index.asp

VI.5)Date of dispatch of this notice:

28/02/2017

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