Supply and Delivery of Janitorial Supplies

Derbyshire County Council is inviting companies to tender for the supply and delivery of janitorial products.

United Kingdom-Matlock: Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

2014/S 191-336554

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Derbyshire County Council
County Hall
Contact point(s): Procurement and Systems Team, County Hall
For the attention of: Michelle Smith
DE4 3AG Matlock
UNITED KINGDOM
Telephone: +44 1629535693
E-mail: lisa.holleworth@derbyshire.gov.uk
Fax: +44 1629538991

Internet address(es):

General address of the contracting authority: www.derbyshire.gov.uk

Electronic submission of tenders and requests to participate: www.eastmidstenders.org

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

CTP626 — Supply and Delivery of Janitorial Supplies.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase

NUTS code UKF1

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 2

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 1 920 000 GBP

II.1.5)Short description of the contract or purchase(s)

Derbyshire County Council is inviting companies to tender for the supply and delivery of janitorial products. The Contract covers the supply of janitorial products for use in all of the Councils buildings to ensure they maintain a clean, welcoming, comfortable and safe environment. There are a number of different types of buildings the Council occupies in addition to the main office buildings. These include Libraries, schools, Children’s Centres, Homes for Older People and various other sites who have the option to use this contract within the Geographical area of Derbyshire (excluding Derby City).

II.1.6)Common procurement vocabulary (CPV)

39000000, 39800000, 39224300, 39830000, 98000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Tenders are invited for the supply and delivery of Janitorial Supplies to Derbyshire Coutny Council establishments as listed in Appendix D. The estimated value of the contract over a four year period is 1920 000 GBP.
Estimated value excluding VAT: 1 920 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The initial contract is for 2 years with an option to extend for a further 2 years.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1Lot title: Cleaning Supplies

1)Short description

Supply and Delivery of Cleaning Supplies.

2)Common procurement vocabulary (CPV)

39000000, 39800000, 39224000, 39830000

3)Quantity or scope

The estimated value of lot one over a four year period is 1 800 000 GBP.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 2Lot title: Supply and Delivery of Cleaning Chemicals

1)Short description

Supply and Delivery of Cleaning Chemicals.

2)Common procurement vocabulary (CPV)

39000000, 39800000, 39224300, 39830000

3)Quantity or scope

The estimated value of lot two over a four year period is 120 000 GBP.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As detailed in the tender documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As detailed in the tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As detailed in the tender documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As detailed in the tender documents.
Minimum level(s) of standards possibly required: As detailed in the tender documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As detailed in the tender documents.
Minimum level(s) of standards possibly required:
As detailed in the tender documents.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

CTP626

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 9.11.2014 – 16:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

10.11.2014 – 11:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 180 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 10.11.2014 – 11:00
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Senior Officers employed by the Council.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 01/12/2018

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Derbyshire County Council
County Hall
DE4 3AG Matlock
UNITED KINGDOM
E-mail: michelle.smith@derbyshire.gov.uk
Telephone: +44 1629536870
Internet address: www.derbyshire.gov.uk
Fax: +44 1629538991

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Derbyshire County Council will operate a minimum 10 (or 15 calendar days if non-electronic of fax methods used) standstill period at the point of information on the award of the contract is communicated to the relevant economic operators. Debriefing by the Council shall be with accordance with the Public Contract rEgulations 2006 (as amended) (the Regulations), Such information should be requested from the addressee in Section 1.1 If an appeal regarding the award of the contract has not been successfully resolved the Regulations provide for the aggrieved parties who are of the opinion that they have been harmed or are at risk of harm by a breach of Regulations, to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally 3 months).

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

1.10.2014