Supply and Delivery of Motorcycle Accessories to Met Police

Supply and Delivery of Motorcycle Accessories to Met Police

The supply and delivery of motorcycle helmets, visors, boots, gloves, T-shirts, high visibility harnesses (H-Belts) and head-overs/neck rolls (These items are subject to change).

United Kingdom-Earls Court: Clothing, footwear, luggage articles and accessories

2013/S 229-397421

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Metropolitan Police Service
Procurement Services, Floor 8 Empress State Building, Lillie Road
For the attention of: Lee Kitchen
SW6 1TR Earls Court
UNITED KINGDOM
Telephone: +44 2071611578
E-mail: lee.kitchen@met.police.uk
Fax: +44 2071611403

Internet address(es):

General address of the contracting authority: www.met.police.uk

Address of the buyer profile: www.met.police.uk

Further information can be obtained from: The Mayor’s Office for Policing & Crime
Metropolitan Police Service, Procurement Services, 8th Floor, Empress State Building, Empress Approach, Lillie Road
SW6 1TR London
UNITED KINGDOM
Telephone: +44 2071611578
E-mail: procurement@met.police.uk

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

Public order and safety
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

The Supply and Delivery of Motorcycle Accessories.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Uniform Services, Unit 2, 1 Mandela Way, London, SE1 5SS – but not limited to (delivery locations are subject to change).
Delivery addresses will be stated on individual purchase orders.
Other UK police forces and emergency services will have different delivery locations.
NUTS code UKI

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 886 000 and 1 106 000 GBP

II.1.5)Short description of the contract or purchase(s)

The supply and delivery of motorcycle helmets, visors, boots, gloves, T-shirts, high visibility harnesses (H-Belts) and head-overs/neck rolls (These items are subject to change).
II.1.6)Common procurement vocabulary (CPV)

18000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The Metropolitan Police Service requires the following:
Lot 1
Motorcyclist Helmet (Modular Flip Front)
Visors
Lot 2
Motorcyclist Helmet (Full Face with Comms)
Visors
Lot 3
Motorcyclist Helmet – Off Road
Lot 4
Motorcyclist Boots – All Weather
Lot 5
Motorcyclist Boots – Off Road
Lot 6
Motorcyclist Gloves (Summer)
Lot 7
Motorcyclist Gloves (Winter)
Lot 8
High Visibility Harness (Police)
High Visibility Harness (Community Support Officer)
Lot 9
Motorcyclist T-Shirt (Long Sleeve)
Motorcyclist T-Shirt (Short Sleeve)
Lot 10
Motorcyclist Head-Over – Neck Roll
(Lot 1 and Lot 2 may be split over a number of manufacturers due to diversity issues to accomodate different head sizes and shapes).
The Framework Agreement will be open for all other UK police forces and emergency services.
The Contracting Authority intends to conclude a Framework Agreement for goods on behalf of itself and other UK public sector bodies (and their statutory successors and organisations created as a result of re-organisation or organisational changes). These will include: the Mayors Office for Policing & Crime (MOPAC)established in January 2012; a police authority established under section 3 of the Police Act 1996; a police authority established under section 2 of the Police (Scotland) Act 1967; the Northern Ireland Policing Board, the Greater London Authority or a functional body within the meaning of the Greater London Authority Act 1999; a fire authority constituted by a combination scheme under the Fire Services Act 1947; a fire and rescue authority within the meaning of section 1 of the Fire and Rescue Services Act 2004 or constituted by a scheme under section 2 or 4 of that Act.
The Framework Agreement will also be open to be accessed by the following contracting authorities.
Central Government Departments and their Agencies (a list of Executive Agencies can be found at : http://www.cabinetoffice.gov.uk/ministerial_responsibilities/executive_agencies.aspx), Non Departmental Public Bodies (NDPB’s)(a list of NDPB’s can be found at Annex A to the Public Bodies Directory 2007 published by the cabinet office which can be found at: http://www.civilservice.gov.uk/documents/pdf/public_bodies_2007.pdf); NHS Bodies (i.e. Acute Trusts, Ambulance Trusts, Primary Care Trusts, Care Trusts, NHS Hospital Trusts, Strategic Health Authorities, Mental Health Trusts, Special Health Authorities, Community Health Councils, Local Health Boards, NHS Trusts, NHS Scotland and its organisations and Special NHS Boards in Scotland (lists of such Authorities and Trusts can be found at: http://www.nhs.uk/servicedirectories/Pages/PrimaryCareTrustListing.aspx, http://www.wales.nhs.uk/catorgs.cfm#1, http://www.show.scot.nhs.uk/organsations/index.html and http://www.show.scot.nhs.uk/organisations/special_hbs.html)) and Local Authorities (i.e. a local authority as defined in Regulation 3(2) to (5) of the Public Contracts Regulations 2006 (the regulations) a list of such authorities can be found at: http://www.direct.gov.uk/en/DI1/Directories/Localcouncils/AToZOfLocalCouncils/DG_A-Z_LG),

Options
The Metropolitan Police Service (MPS) and other UK police forces, emergency services, authorities and chief constables (‘Participating Bodies’) may wish to call off goods from this Framework Agreement on a non-exclusive basis.
Managed Service Agreement
The MOPAC shall include a clause in the terms and conditions of the contract relating to Managed Service provision. The clause shall ensure that the contractor for this requirement understands and agrees that if the successful Bidder for the National Uniform Managed Service (NUMS) contract is able to provide Motorcycle Accessories at a more competitive price and either meets or exceeds the quality standard then the MOPAC may terminate this Framework Agreement and purchase Motorcycle Accessories through the NUMS contract. This will facilitate use of the NUMS and the transition of separate requirements to a single agreement.
Estimated value excluding VAT:
Range: between 886 000 and 1 106 000 GBP

II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: The Supply and Delivery of Motorcyclist Helmets (Open Face)

1)Short description

Motorcyclist Helmet (Modular Flip Front)
2)Common procurement vocabulary (CPV)

18000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: The Supply & Delivery of Motorcyclist Helmets (Full Face with Comms) and Visors

1)Short description

1) Motorcyclist Helmets (Full Face with Comms)
2) Visors
2)Common procurement vocabulary (CPV)

18000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: The Supply & Delivery of Motorcyclist Helmets – Off Road

1)Short description

Motorcyclist Helmets – Off Road
2)Common procurement vocabulary (CPV)

18000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: The Supply & Delivery of Motorcyclist Boots

1)Short description

Motorcyclist Boots (All weather)
2)Common procurement vocabulary (CPV)

18000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: The Supply & Delivery of Motorcyclist Boots – Off Road

1)Short description

Motorcyclist Boots – Off Road
2)Common procurement vocabulary (CPV)

18000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 6 Lot title: The Supply & Delivery of Motorcyclist Gloves (Summer)

1)Short description

Motorcyclist Gloves (Summer)
2)Common procurement vocabulary (CPV)

18000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 7 Lot title: The Supply & Delivery of Motorcyclist Gloves (Winter)

1)Short description

Motorcyclist Gloves (Winter)
2)Common procurement vocabulary (CPV)

18000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 8 Lot title: The Supply & Delivery of High Visibility Harnesses

1)Short description

— High-Visibility Harness (Police)
— High Visibility Harness (Community Support Officer)
2)Common procurement vocabulary (CPV)

18000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 9 Lot title: The Supply & Delivery of Motorcyclist T-Shirts

1)Short description

*Motorcyclist T-Shirt (Short Sleeve)
*Motorcyclist T-Shirt (Long Sleeve)
2)Common procurement vocabulary (CPV)

18000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 10 Lot title: The Supply & Delivery of Motorcyclist Head-Over / Neck Roll

1)Short description

Motorcyclist Head-Over / Neck Roll
2)Common procurement vocabulary (CPV)

18000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Parent company guarantee may be required in appropriate circumstances.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

See contract documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form required but each supplier will be required to become jointly or severally responsible for the contract before acceptance.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j)has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.
Information and formalities necessary for evaluating if requirements are met:
Registration of your company details, free of charge, is required at
http://www.bluelight.gov.uk/mps in order to aprticipate in this procurement.

The supplier guide will give all the necessary information needed to register
and how to respond to the Notice. Please advise expression of interest and
respond to the PQQ via the Bluelight portal. Please refer to Bluelight
reference: QTLE-973HLV.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please refer to the PQQ on the Bluelight e-tendering portal at
www.bluelight.gov.uk

Minimum level(s) of standards possibly required: Please refer to the PQQ on the Bluelight e-tendering portal at www.bluelight.gov.uk

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please refer to the PQQ on the Bluelight e-tendering portal at
www.bluelight.gov.uk

Minimum level(s) of standards possibly required:
Please refer to the PQQ on the Bluelight e-tendering portal at www.bluelight.gov.uk

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 30: and maximum number 40
Objective criteria for choosing the limited number of candidates: Responses to each of the questions in the PQQ must be provided to ensure a compliant submission.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

SS2/13/13
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

31.3.2014 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 3 years
VI.2)Information about European Union funds
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

The Mayor’s Office for Policing & Crime
Metropolitan Police Service, Procurement Services, 8th Floor, Empress State Building, Empress Approach, Lillie Road
SW6 1TR London
UNITED KINGDOM
E-mail: procurement@met.police.uk
Telephone: +44 2071611578
Fax: +44 2071611403

Body responsible for mediation procedures

The Mayor’s Office for Policing & Crime
Metropolitan Police Service, Procurement Services, 8th Floor, Empress State Building, Empress Approach, Lillie Road
SW6 1TR London
UNITED KINGDOM
E-mail: procurement@met.police.uk
Telephone: +44 2071611578
Fax: +44 2071611403

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

The Mayor’s Office for Policing & Crime
Metropolitan Police Service, Procurement Services, 8th Floor, Empress State Building, Empress Approach, Lillie Road
SW6 1TR London
UNITED KINGDOM
E-mail: procurement@met.police.uk
Telephone: +44 2071611578
Fax: +44 2071611403

VI.5)Date of dispatch of this notice:22.11.2013