Supply and Delivery of Office Seating

Supply and Delivery of Office Seating

Official orders may be placed by Strathclyde Police as and when required throughout the period of the contract, all goods require to be delivered to individual establishments within the Strathclyde Police Force area.


1 Authority Details


Authority Name and Address

Strathclyde Joint Police Board

173 Pitt Street,


G2 4JS


Corporate Procurement Department

+44 01415326313

+44 01415326907


Address from which documentation may be obtained

As in 1.1


Completed documents must be returned to:

As in 1.1

2 Contract Details



Supply and Delivery of Office Seating


Description of the goods or services required

Supply and Delivery of Office Seating. Official orders may be placed by Strathclyde Police as and when required throughout the period of the contract, all goods require to be delivered to individual establishments within the Strathclyde Police Force area. The Potential Provider must place all furniture in the final position ensuring that any necessary assembly is completed. Delivery to the entrance of the building will not be accepted. Applicants should note that no assistance will be provided by Joint Board employees when goods are being delivered or assembled (where that is necessary). Applicants should note that all products must comply with the appropriate current British Standards or equivalent EU Standards relevant to office seating as detailed below;

British standards (or equivalent) Relevant to Seating at Work

BS 2543:2004;

BS EN 14465:2003 Upholstery fabrics for end use applications. Classification; Textiles. Upholstery fabrics. Specification and methods of test.

BS EN 1335-1:2000 Office furniture. Office work chair. Dimensions. Determination of dimensions.

BS EN 1335-2:2000 Office furniture. Office work chair. Safety requirements.

BS EN 15373:2007 Furniture. Strength, durability and safety. Requirements for non-domestic seating.

BS 5459-2:2000 + A2:2008 Specification for performance requirements and tests for office furniture. Office pedestal seating for use by persons weighing up to 150kg and for use up to 24 hours a day, including type-approval tests for individual components.

BS 5852:2006 Methods of test for assessment of the ignitability of upholstered seating by smouldering and flaming ignition sources.

BS 7176:2007 Specification for resistance to ignition of upholstered furniture for non-domestic seating by testing composites.

BS EN 1021-1:2006 Furniture. Assessment of ignitability of upholstered furniture. Ignition source smouldering cigarette.

BS EN 1021-2:2006 Furniture. Assessment of ignitability of upholstered furniture. Ignition source match flame equivalent.

Items Required: Office Chair suitable for 24 hour use; Operator’s Chair without arms; Operator’s Chair with arms; Senior Officer’s Chair; Management Chair (Leather); Reception Chair and Stacking Side Chair

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at


Notice Coding and Classification

211200 Office

150 … Glasgow & Strathclyde


Total quantity or scope of tender

The contract period is 1 January 2013 – 31 December 2015.

Estimated quantity for the contract period:

Office Chair suitable for 24 hour use – 60

Operator’s Chair without arms – 474

Operator’s Chair with arms – 159

Senior Officer’s Chair – 3

Management Chair (Leather) – 12

Reception Chair – 10

Stacking Side Chair – 123

Estimated value excluding VAT: 78,100 GBP.

3 Conditions for Participation


Minimum standards and qualification required

4 Administrative Information


Type of Procedure

Dual stage – Candidates must first pass a selection procedure before being invited to tender or negotiate.


Reference number attributed to the notice by the contracting authority



Time Limits

16-08-2012  Time  16:00

c) Estimated award date  17-12-2012


Language or languages in which tenders or requests to participate can be drawn up



Tender Submission Postbox

5 Other Information


Additional Information

Any contract arising from this Tender will be governed by the Law of Scotland. Tenderers should note that under the 2012 Police and Fire Reform (Scotland) legislation, a Police Service of Scotland and a single Police Authority will be created as of 1 April to replace the existing eight Police Forces and Authorities and the Scottish Police Services Authority.

The legislation anticipates that rights or obligations that an existing Police Authority has or may have under a contractual arrangement or other arrangement will transfer to the Scottish Police Authority by virtue of a statutory Transfer Scheme. Details of the proposed Scheme are not yet available but it is anticipated that the Scheme will transfer the rights and liabilities of Strathclyde Joint Police Board under any Contract awarded pursuant to this Invitation to Tender to the new Scottish Police Authority as of 1 April 2013. In that event, the Scottish Police Authority will replace Strathclyde Joint Police as Purchaser. Notwithstanding any statutory transfer order, there will be reserved the right to the Police Authority in the case of a Contract awarded to assign or novate their interests in such a contract to a new Scottish Police Authority. Electronic copies (email, disk etc) of the ITT documentation will not be available. For the avoidance of doubt the date stated at 4.3 is the time limit for receipt of requests to participate. The award criteria as detailed in the ITT.

The Pre-Qualification Questionnaire is available online from the Public Contracts Scotland website or in paper form at the address stated in I.1 above. All requests to participate, in the form of a completed PQQ, can be submitted either electronically or on paper form as per Paragraph 7 of the PQQ.

(SC Ref:234107)


Additional Documentation

PQQ – Version 5


Publication date of this notice