Supply and Delivery of Pvc-u Windows and Doors

Supply, delivery and installation of pvc-u window and door products and associated products (Wales).

United Kingdom-Uxbridge: Installation of doors and windows and related components

2013/S 228-396210

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

LHC Building Components and Services
Royal House, 2-4 Vine Street
Contact point(s): The Director
For the attention of: c/o Jim Noble
UB8 1QE Uxbridge
UNITED KINGDOM
Telephone: +44 1895274810
E-mail: tender.u9@lhc.gov.uk

Internet address(es):

General address of the contracting authority: http://www.lhc.gov.uk

Address of the buyer profile: http://www.lhc.gov.uk/24

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Housing and community amenities
Education
Other: Public sector framework tendering organisation

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Various – refer to www.lhc.gov.uk/Tendering-for-LHC-Frameworks/Buyer-Profile/ for other contracting authorities
2-4 Vine Street
UB8 1QE Uxbridge
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

U9 – Supply, delivery and installation of pvc-u window and door products and associated products (Wales).

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Main site or location of works, place of delivery or of performance: Various extension and refurbishment projects for local authorities, education authorities, further education authorities, academies, police authorities, fire authorities, public health authorities, tenant management organisations, registered providers and other public sector bodies throughout Wales.
NUTS code UKL

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 4
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 8 000 000 and 16 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

The fabrication, supply, delivery and installation of PVC-U window and door products and associated products for public sector buildings within Wales.
All interested companies will be required to demonstrate capability of fabricating, supplying, delivering and installing products that conform to minimum specified standards of sustainability, manufacture and performance in connection with refurbishment or new-build public sector projects.

II.1.6)Common procurement vocabulary (CPV)

45421100 – AB11 – DA03

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Subject to contracting authorities’ requirements.
Total quantity and scope depends on the number of companies appointed and the number of users who place orders through the framework. See II.1.4
Estimated value excluding VAT:
Range: between 8 000 000 and 16 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The arrangement will be based on a four (4)year term with a break clause for review after second year of the agreement if deemed necessary by LHC.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Contractual warranties may be required by the arrangement users for individual contracts.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details to be agreed with users for individual contracts.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Groups of suppliers tendering will be required to assume a specific legal form if successful.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Key Performance Indicators will be shown in the tender documents and monitored during the arrangement.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Described in the Pre-Qualification Questionnaire, which is downloadable from LHC’s Buyer Profile www.lhc.gov.uk/24 in accordance with Article 45 to 50 of Directive 2004/18/EC and Regulations 23 to 25 of the Public Contracts Regulations 2006 as amended by Public Contracts Regulations (Amendment) 2009 and as set out in the Offer Document.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Described in the Pre-Qualification Questionnaire, which is downloadable from LHC’s Buyer Profile www.lhc.gov.uk/24 in accordance with Article 47 of Directive 2004/18/ EC and Regulations 24 of the Public Contracts Regulations 2006 as amended by Public Contracts Regulations (Amendment) 2009 and as set out in the Offer Document.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Described in the Pre-Qualification Questionnaire, which is downloadable from LHC’s Buyer Profile www.lhc.gov.uk/24 in accordance with Article 48 to 50 of Directive 2004/18/EC and Regulations 25 of the Public Contracts Regulations 2006 as amended by Public Contracts Regulations (Amendment) 2009 and as set out in the Offer Document

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: As set out in the PQQ, which is downloadable from LHC’s Buyer Profile www.lhc.gov.uk/24All expressions of interest are required to be accompanied by a completed Pre-Qualification Questionnaire, which is downloadable at www.lhc.gov.uk/24 Expressions of interest not accompanied by completed Pre-Qualification Questionnaires will be rejected, and economic operators submitting unaccompanied expressions will not be considered.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 27.12.2013 – 13:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

13.1.2014 – 13:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

13.2.2014

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

LHC considers that this framework may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
Economic Operators wishing to tender for this framework arrangement are required to complete and submit a Pre-Qualification Questionnaire, which is downloadable from LHC Buyer Profile www.lhc.gov.uk/24 All expressions of interest are required to be accompanied by a completed Pre-Qualification Questionnaire. Expressions of interest not accompanied by a completed Pre-Qualification Questionnaires will be rejected, and economic operators submitting unaccompanied expressions of interest will not be considered.

This framework arrangement is to be procured by LHC and used by LHC Full and Associate Member Contracting Authorities, and RPs and other public sector bodies, including schools, academies, colleges and universities as well as other public sector authorities and establishments located in 4 Regional Lots in England and Wales (with the exception of London). Call-off projects may be subject to mini tenders or competition between companies appointed to the arrangement and LHC may introduce secondary tendering processes including electronic processes for call-off projects on behalf of participating bodies.
It is envisaged that the maximum number of operators will be four in each of the 2 workstreams for each of the 4 Lots.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

LHC
Royal House, 2-4 Vine Street
UB8 1QE Uxbridge
UNITED KINGDOM
E-mail: mail@lhc.gov.uk
Telephone: +44 1895274800
Internet address: http://www.lhc.gov.uk

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: In accordance with Regulations 32 and 47 of the Public Contracts Regulations 2006 as amended by Public Contracts (Amendment) Regulations 2009.

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:21.11.2013