Supply and Delivery of Saloon – Hatchback Type Vehicles

Supply and Delivery of Saloon – Hatchback Type Vehicles

Central Procurement Directorate (CPD), on behalf of NICS Departments invites tenders for the supply, delivery and maintenance of large saloon/hatchback type vehicles.

United Kingdom-Belfast: Passenger cars

2014/S 125-222264

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Department of Finance and Personnel Northern Ireland
Clare House, 303 Airport Road West
For the attention of: John McGuigan
BT3 9ED Belfast

Internet address(es):

General address of the contracting authority:

Electronic access to information:

Electronic submission of tenders and requests to participate:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

NICS Supply, Delivery and Maintenance of Saloon/Hatchback type vehicles.

II.1.2)Type of contract and location of works, place of delivery or of performance

Main site or location of works, place of delivery or of performance: Various sites across Northern Ireland.


II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
The notice involves a public contract

II.1.4)Information on framework agreement

Framework agreement with a single operator

Duration of the framework agreement

Duration in years: 3

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 291 052 GBP

II.1.5)Short description of the contract or purchase(s)

Central Procurement Directorate (CPD), on behalf of NICS Departments invites tenders for the supply, delivery and maintenance of large saloon/hatchback type vehicles.
It is a long standing NICS-wide policy that Minister’s and members of the Senior Civil Service (SCS) have access to official transport to enable these officials to effectively perform their public duties. NICS departments are seeking to ensure that officials travel safely to their destination in an effective and efficient manner, while also ensuring that transport is provided in a way which is safe, sustainable and respects the environment. This is in line with Priority 3 of the Programme for Government (PFG) 2011-15.

II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and Several Liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The Executive’s vision as set out in the Programme for Government 2011-15 (PfG)is to grow the economy and tackle social disadvantage. The PfG is a visible commitment by the Executive to provide the groundwork for economic and social recovery. It aims to highlight the actions that will be taken to deliver the Executive’s number one priority – a vibrant economy which can transform our society while dealing with the deprivation and poverty which has affected some of our communities for generations. A specific commitment is to include social clauses in all public procurement contracts for supplies, services and construction; another is to support young people into employment by providing skills and training. The aim is to use government contracts to bring into employment as many people as possible who are currently without a job. In support of these objectives, this Contract will include a range of specified sustainable economic, social, equality and environmental terms, details of which will be set out in the Invitation to Tender documentation. Accordingly, the successful contractor will be required to comply with the following social clauses:
This procurement supports Programme for Government (PfG) objectives in that the Contractor must make provision for a minimum one 8-week work placement opportunity for an unemployed person utilising the accredited Government schemes to help trainees gain relevant work experience and awareness of up to date working practices within the industry during the period of the contract.
The Contractor shall offer opportunities to develop Essential Skills to all employees associated with the contract and provide reasonable evidence of the offer and take up where appropriate.
The Contractor must make provision to provide work placements as follows:
1 The Contractor shall provide, either directly or through its supply chain a work placement opportunity through an appropriate Department for Employment and Learning (DEL) approved scheme in Northern Ireland, or through an equivalent scheme that is acceptable to the Contracting Authority if the Contractor is operating elsewhere in the UK or in another Member State.

2 The Contractor shall liaise with the DEL Employer Contact Manager who can be contacted at Tel 028 9025 2070 to ensure appropriate arrangements are put in place.

3 The Contractor shall provide the unemployed participant with meaningful work experience, training and development which will enhance their opportunities for future employment
4 In the event that an Unemployed Person commences the work experience or employment opportunity but withdraws or is removed from the placement before the required number of Person Weeks as detailed in the Work Placement Plan (see below) has been completed, the Contractor shall arrange for a replacement unless the total number of Person Weeks yet to be delivered by that Unemployed Person is less than 2.
5 In seeking applicants from the DEL Schemes the Contractor shall highlight to potential applicants that a work placement may lead to an employment opportunity with the Contractor. In the event that the participant, during or on completion of their placement, is recruited by the Contractor as an employee, then the period of employment would contribute to the Contractor’s obligation to provide opportunities for the unemployed.

6 Details for DEL supported Programmes can be found at:

III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

Lowest price

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:


IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

8.8.2014 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up


IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Suppliers Instructions How to Express Interest in this Tender~: 1. Register your company on the eSourcing portal (this is only required once): Suppliers Instructions How to Express Interest in this Tender~: 1. Register your company on the eSourcing portal (this is only required once): and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct business and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender – Login to the portal with the username/password – Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. – Click the ‘Express Interest’ button at the top of the page. – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Central Procurement Directorate
303 Airport Road West
BT3 9ED Belfast
Internet address:

Body responsible for mediation procedures

Central Procurement Directorate
303 Airport Road West
BT3 9ED Belfast
Internet address:

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: CPD will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into
The Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.4.3)Service from which information about the lodging of appeals may be obtained

Central Procurement Directorate
303 Airport Road West
BT3 9ED Belfast
Internet address:

VI.5)Date of dispatch of this notice: