Supply of a digital content management system for the NIA in Birmingham

Supply of a digital content management system for the NIA in Birmingham

The system shall be commissioned and witnessed to the design agreed and signed off by the client. Group IT will install server hardware, sql and operating system software where required.

United Kingdom-Birmingham: Miscellaneous services

2014/S 053-087979

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The National Exhibition Centre Ltd
Bickenhill Lane
Contact point(s): Purchasing Department
For the attention of: Mark Allwood
B40 1NT Birmingham
UNITED KINGDOM
Telephone: +44 1217672473
E-mail: mark.allwood@necgroup.co.uk
Fax: +44 1217672865

Internet address(es):

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA6822

Further information can be obtained from: The National Exhibition Centre Ltd
Bickenhill Lane
For the attention of: Mark Allwood
B40 1NT Birmingham
UNITED KINGDOM
Telephone: +44 1217672473
E-mail: tenders@necgroup.co.uk
Fax: +44 1217672865

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The National Exhibition Centre Ltd
Bickenhill Lane
For the attention of: Mark Allwood
B40 1NT Birmingham
UNITED KINGDOM
Telephone: +44 1217672473
E-mail: tenders@necgroup.co.uk
Fax: +44 1217672865

Tenders or requests to participate must be sent to: The National Exhibition Centre Ltd
Bickenhill Lane
Contact point(s): Purchasing Department
For the attention of: Mark Allwood
B40 1NT Birmingham
UNITED KINGDOM
Telephone: +44 1217672473
E-mail: tenders@necgroup.co.uk
Fax: +44 1217672865

I.2)Type of the contracting authority

Other: .A company with a joint board with a local authority member in accordance with public contract regulations 2006 3 (1) (u)
I.3)Main activity

Other: Exhibition Centre
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Supply of a digital content management system for the NIA in Birmingham.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
A combination of these
Main site or location of works, place of delivery or of performance: The National Indoor Arena Birmingham.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The scope of the project can be split into key areas :
Design of the system.
It is expected that the supplier shall have the requisite skills to produce detailed low level technical designs for the system, including logical schematics detail.
Supply of hardware.
Screens.
Supply Approx. 42 no. 32” screens Supply of 64 no. minimum size 42” -65″ size screens.
Players.
The supplier shall provide the relevant number of PCs or equivalent players,
Server Hardware and Software Components
Additional Hardware that forms the solution
Installation.
The expectation is that the supplier will provide a ‘turnkey’ solution on site, working alongside other trades provided by the main and sub-contractors for the refurbishment project within a CDM environment.
Commissioning and system set up.
The system shall be commissioned and witnessed to the design agreed and signed off by the client. Group IT will install server hardware, sql and operating system software where required. It is anticipated that the prospective tenderer will install and configure the software as per the low level design. However, the NEC may consider a cloud based solution.
Training.
The anticipated requirements are for two sets of training, one for content scheduling and reporting for operational purposes and secondly for installation troubleshooting and support from a post go live perspective.
Support and Maintenance.
II.1.6)Common procurement vocabulary (CPV)

98300000, 32321200, 30213300, 30231000, 30236000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Please see PQQ for information known to date.
II.2.2)Information about options

Options: yes
Description of these options: The The NEC Ltd may wish to extend the contract term by a further two (2) years for the the support and maintenance of the system.
We would like to agree this option in year three of the contract.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Supply Of Screens and Other Hardware associted with the System

1)Short description

Screens:
Supply Approx. 108 no. screens;
Players;
Provide the PC based or equivalent players;
Other hardware for the system.
2)Common procurement vocabulary (CPV)

32321200

3)Quantity or scope

See PQQ document for further Information..
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Physical Installation of the Screens (and associated screen bracketry)

1)Short description

To undertake the installation of the physical hardware on site at the NIA.
2)Common procurement vocabulary (CPV)

32321200

3)Quantity or scope

Please see PQQ for further details.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Provision, design, supply, installation, training and commissioning of the content management system

1)Short description

The system shall be commissioned and witnessed to the design agreed and signed off by the client, subject to design change control, with detailed test plans and success criteria agreed in advance.
Group IT will install server hardware, sql and operating system software where required. It is anticipated that the prospective tenderer will install and configure the software as per the low level design. However, the NEC may consider a cloud based solution.
2)Common procurement vocabulary (CPV)

32321200, 30236000, 48900000

3)Quantity or scope

Please See PQQ for further Information.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Provision of integrated/zoned ‘sound’ functionality

1)Short description

Provide as part of the solution the ability to provide sound to the screens which is synced to the content shown.
2)Common procurement vocabulary (CPV)

32321200

3)Quantity or scope

Please see PQQ for further information.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please review Pre Qualification Document for known information to date.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please review Pre Qualification Document for known information to date.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please review Pre Qualification Document for known information to date.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

5675.14
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

18.4.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

6.5.2014
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

Please review Pre Qualification Document for known information to date.
(MT Ref:114201).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:11.3.2014