Supply and Distribution of Milk and Diary Products

Supply and Distribution of Milk and Diary Products

Supply and Distribution of Milk, Dairy Products and Morning Goods.

United Kingdom-Birmingham: Dairy products

2016/S 124-222184

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Birmingham City Council, Corporate Procurement Services
10 Woodcock Street
Contact point(s): Corporate Procurement Services
B4 7WB Birmingham
United Kingdom
Telephone: +44 1214648000
Fax: +44 1213037322

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Please refer to Section IV) Additional Information

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

F0258 — Supply and Distribution of Milk, Dairy Products and Morning Goods.

II.1.2)Type of contract and location of works, place of delivery or of performance



II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Duration of the framework agreement

Duration in years: 4

II.1.5)Short description of the contract or purchase(s)

Birmingham City Council invites organisations to apply for the supply and distribution of milk, dairy products and morning goods to 370+ units.
The framework will be awarded to 1 supplier for a period of 4 years.
The framework will be made available to all the local authorities and public bodies based within the West Midlands boundaries.
BCC will be using its e-tendering system (In-tend) for the administration of this procurement process and providers must register with the system to be able to express an interest. The web address is: Registration and use of In-tend is free. All correspondence for this procurement process must be via the In-tend correspondence function. If you are unable to register with In-tend please either email us at: or call. 0121 464 8000.

If you are interested in tendering please click on the following link to access Birmingham City Councils tender Portal: and submit your details to register as a bidder. We will send you a log on and password so you can download the tender documentation.

Closing date:
The latest date for requests for tender documents is 12:00, Friday, 22.7.2016.
Tenders must be returned by 12:00, Friday, 29.7.2016 as stated in the Tender documentation.

For more information contact: Nikki Fox, tel. 07766 402952, via email:

II.1.6)Common procurement vocabulary (CPV)

15500000, 15811000, 15894210, 15321000, 55520000, 55524000, 15511000, 15813000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The Contracting Authority reserves the right to require deposits, guarantees, bonds and/or other forms of appropriate security.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

This will be in the tender documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and Several Liability.
No special legal form is required but in the case of group bidders the authority requires that a prime service provider assumes primary liability for the group and that each organisation in the group accepts joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The successful tenderer will be required to participate actively in the service related economic, social and environmental regeneration of the locality of and surrounding the place of delivery for the procurement. Accordingly, tender evaluation and contract performance conditions may relate in particular to social, economic and environmental considerations. In addition the successful bidders who will offer their service to Birmingham City Council will be expected to sign up to the Birmingham Business Charter for Social Responsibility (see tender document).
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As set out in the Tender Documentation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set out in the Tender Documentation.
Minimum level(s) of standards possibly required: As set out in the Tender Documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the Tender Documentation.
Minimum level(s) of standards possibly required:
As set out in the Tender Documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:


IV.3.2)Previous publication(s) concerning the same contract


IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 22.7.2016 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

29.7.2016 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

A) The contracting authority is seeking to establish the framework agreement as available also for use by or on behalf of UK public sector bodies (and their statutory successors and organisations created as a result of re-organisation or organisational changes). These will include:
— Local Authorities i.e. a local authority as defined in Regulation 3(2) to (5) of the Public Contracts Regulations 2006;

— Registered Providers (a list can be found at:;

— NHS Bodies i.e. Acute Trusts, Ambulance Trusts, Primary Care trusts, Care trusts, NHS Hospital trusts, Strategic Health Authorities, Mental Health Trusts, Special Health authorities (a list of such authorities and trusts can be found at:;

— Police and Emergency Services authorities i.e. fire authorities, fire and rescue authorities (a list of fire authorities can be found, police authorities and the Metropolitan Police Authority as defined by Regulations 3 (1)(j) to (p) of the Regulations;

— Educational establishments i.e. schools maintained by local authorities, Academies, City Technology Colleges, further education establishments and Universities;

— Central Government Departments and their Agencies (a list of Executive Agencies can be found at:;

— Non-Departmental Public Bodies (a list of NDPB’s can be found at Annex A to the Public Bodies Directory 2009 published by the Cabinet Office which can be found at:;

— Registered charities (a list can be found at:

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:



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