Supply Document management software – Driving Licence Verification System

Supply Document management software – Driving Licence Verification System

YPO are looking for a single provider to be appointed onto a Framework Agreement for the supply of a Driving Licence Verification System.

United Kingdom-Wakefield: Document management software package

2013/S 174-300752

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Yorkshire Purchasing Organisation
41 Industrial Park
Contact point(s): Contracts at YPO
For the attention of: Contracts
WF2 0XE Wakefield
UNITED KINGDOM
E-mail: contracts@ypo.co.uk

Internet address(es):

Address of the buyer profile: https://etendering.ypo.co.uk/epps

Electronic access to information: https://etendering.ypo.co.uk/epps

Electronic submission of tenders and requests to participate: https://etendering.ypo.co.uk/epps

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

YPO
WF2 0XE Wakefield
UNITED KINGDOM

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Driving Licence Verification System.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: UK.
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with a single operator
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 20 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

YPO are looking for a single provider to be appointed onto a Framework Agreement for the supply of a Driving Licence Verification System. The system needs to be a solution for Fire and Rescue and Police Services and other Public Sector buying organisations to replace their current in-house provision, which is usually an Excel spread sheet. YPO’s customers current provision is not sufficient to comply with Heath and Safety requirements and the Corporate Manslaughter and Corporate Homicide Act 2007. The intended system needs to be a comprehensive web based recording and management system, hosted by the supplier on behalf of each individual customer, accessible from any location via broadband. The system needs to: – Record driving licence information from all relevant personnel – Verify with DVLA – Record once verified – Record 3 year mandates for all drivers – Assign levels of risk according to driving history – Check licence details periodically as agreed with the customer. – Checks on other aspects such as MOT’s Insurance and foreign driving licences.
II.1.6)Common procurement vocabulary (CPV)

48311000, 48332000, 48333000, 48220000, 48983000, 22454000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Value estimated range between 20 000 000 to 40 000 000.
Estimated value excluding VAT: 20 000 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if the requirements are met:
(a) is bankrupt or is beingwound up, where his affairs are being administered by the court, where he has entered into an arrangementwith creditors, where he has suspended business activities or is in any analogous situation arising from a similarprocedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up oradministration by the court or of an arrangement with creditors or of any other similar proceedings undernational laws and regulations;
(c) has been convicted by a judgment which has the force of res judicator in accordance with the legalprovisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contracting authorities candemonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance withthe legal provisions of the country in which he is established or with those of the country of the contractingauthority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of thecountry in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has notsupplied such information;
(h) has been the subject of a conviction for participation in a criminal organisation, as defined in Article 2 (1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article 3 (1) of Council Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to theprotection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: please refer to documentation.
Minimum level(s) of standards possibly required: please refer to documentation.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
please refer to documentation.
Minimum level(s) of standards possibly required:
please refer to documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. cost. Weighting 30

2. quality. Weighting 60

3. implementation timescales. Weighting 10

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

000520
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

7.10.2013 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

1.11.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Whilst initially for use by local authorities and fire authorities served by YPO as Central Purchasing Bodiesdefined by the EU Combined Procurement Directive 2004/18/EC the Framework Agreement will be open tothe entire public sector, other public bodies, such as the Police, Fire and Rescue Service, NHS Bodies andregistered charities within the UK and to those central government departments and their agencies that wish touse it. Any OCB described below may utilise the resulting Framework Agreement from the commencement date.See the following websites for details:
Local Authority Councils: County, Unitary, District, Borough and Metropolitan Councils
http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm

(Parish and Community Councils are also permissible users)
Educational Establishments: Nursery School, Primary School, Middle or High School, Secondary School,Academy, Special School, Pupil Referral Unit (PRU), Further Education, College, University.
http://www.schoolswebdirectory.co.uk/index.php

http://www.ucas.com/students/choosingcourses/choosinguni/instguide/

http://www.ukschoolsdirectory.net/searchresult.php

http://www.edubase.gov.uk/search.xhtml?clear=true

Police, Fire and Rescue, Maritime and Coastguard Agency Emergency Services:
http://www.police-information.co.uk/police-directory/index.php?category=6

http://www.psni.police.uk/index.htm

http://www.scottish.police.uk/

http://www.nifrs.org/locations.php

http://www.mcga.gov.uk/c4mca/mcga07-home.htm

http://www.fireservice.co.uk/information/ukfrs

NHS Bodies, the HSC (Northern Ireland) and Ambulance Services:
http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx http://www.hscni.net/index.php?link=trusts

http://www.engage.hscni.net/partners/NIAS.html

http://www.show.scot.nhs.uk/organisations/index.aspx

http://www.scottishambulance.com/AboutUs/HowWeOrganised.aspx

http://www.wales.nhs.uk/nhswalesaboutus/structure

Central Government Departments and their Agencies:
http://www.direct.gov.uk/en/Dl1/Directories/A-ZOfCentralGovernment/index.htm

Registered Charities:
http://www.charity-commission.gov.uk/About_us/Regulation/Registering_charities_index.aspx

http://www.oscr.org.uk/

http://www.dsdni.gov.uk/ccni.htm

Registered Social Landlords: Government-funded, not-for-profit organisations that provide affordable housing.They include housing associations, trusts and cooperatives.
http://www.idea.gov.uk/idk/core/page.do?pageId=7175736

For more information please email the contacts stated above. This procurement process will take place through YPO’s e-procurement system. Can all tenderers wishing to receive the tender documents please go online to https://etendering.ypo.co.uk/epps/home.do and ‘Register as a Supplier’. Once you have registered, please follow these steps: Click on the ‘opportunities register’, Click on the title of interest, Click on ‘show opp menu’, Click on ‘expression of interest’. You should then be able to view the tender documents by clicking on the ‘opp documents’ or also start to answer the questions by clicking on ‘tender questions and returns’.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:5.9.2013