Supply DVD and Blu Ray for Libraries

United Kingdom-Trowbridge: Audio-visual materials

2015/S 099-179383

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Wiltshire Council
County Hall, Bythesea Road
For the attention of: Miss Helen Danford
BA14 8JN Trowbridge
UNITED KINGDOM
Telephone: +44 1225713267
E-mail: procurementunit@wiltshire.gov.uk
Fax: +44 1225713083

Further information can be obtained from: Wiltshire Council
County Hall, Bythesea Road
For the attention of: Miss Helen Danford
BA14 8JN Trowbridge
UNITED KINGDOM
Telephone: +49 1225713267
E-mail: procurementunit@wiltshire.gov.uk
Fax: +49 1225713083

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Wiltshire Council
County Hall, Bythesea Road
For the attention of: Miss Helen Danford
BA14 8JN Trowbridge
UNITED KINGDOM
Telephone: +49 1225713267
E-mail: procurementunit@wiltshire.gov.uk
Fax: +49 1225713083

Tenders or requests to participate must be sent to: Wiltshire Council
County Hall, Bythesea Road
For the attention of: Miss Helen Danford
BA14 8JN Trowbridge
UNITED KINGDOM
Telephone: +49 1225713267
E-mail: procurementunit@wiltshire.gov.uk
Fax: +49 1225713083

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

DVD and Blu Ray for Libraries.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Wiltshire Council is seeking a supplier of DVD and Blu-Ray for its library service.
Although the council tendered for this service in 2014, the successful supplier in that exercise withdrew from the market, obliging the council to undertake the exercise again.
Latest release feature films will make up the majority of the requirement, with some TV series, and World Cinema also being a requirement. There may also be occasional need for special interest (e.g. exercise) and Bollywood. The library service in Wiltshire currently spends approximately 55 000 GBP annually on DVD and Blu-Ray realising a revenue of approximately 140 000 GBP from hires, although this revenue is declining. Almost all of the spend is focussed on DVDs. A small number of Blu-Ray discs are purchased, currently for three libraries. Approximately 15 libraries offer DVDs for hire, though at differing levels.
Wiltshire Council intends to purchase the majority of its requirements from any contract awarded as a result of this process but reserves the right to purchase outside the contract from time to time.

II.1.6)Common procurement vocabulary (CPV)

32321300

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

III.2.3)Technical capacity

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 0

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

9WQE-E2VIYO

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

19.6.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

19.6.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 24 months.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

21.5.2015