Supply e-expenses system

Supply e-expenses system

Health Education England is seeking a suitable supplier for the provision of an e-expenses system to be used by its 2500 employees across the organisation. 

Provision of an e-expenses system

Reference number:LYP 00346

Deadline date:19/09/2014

This deadline is for…Last date that documents can be requested

Contract value: £30,000 – £50,000

Location where the contract is to be carried out:Garforth and Swillington

Is this suitable for smaller suppliers?Yes

Name of the buying organisation:Leeds and York Partnership NHS Foundation Trust

Original source URL

Description of the contract

Health Education England is seeking a suitable supplier for the provision of an e-expenses system to be used by its 2500 employees across the organisation. The system must be web-based and assessible 24 hours a day. It must also have an interface directly to our Payroll/HR ESR system. The contract is for 3 years. Suitable suppliers are invited to participate in our quotation process.



Classification of the contract

79997000Business travel services

Additional information

Contract type:Services – 27

Is it a framework agreement?No

Is this contract related to a programme of funding?No

Contract will be awarded based on:Most economically advantageous tender in terms of: The criteria below:

Estimated length of contract:20/10/2014 – 20/10/2017

Who to contact

Contact nameElisa Winstanley

Organisation nameLeeds and York Partnership NHS Foundation Trust

Address2150 Century Way, Leeds, West Yorkshire, United Kingdom, LS15 8ZB

Telephone0113 8559477

Extension number:

Fax0113 8559489

Web address

How to apply

How to Express Interest in this Tender: 1. Register your company on the eSourcing portal (this is only required once) – Browse to the eSourcing Portal: and click the link to register – Enter your correct business and user details – Note: your username will be the email address you have entered – you will also then shortly receive an email confirmation. 2. Once registered access the site and from the Home page hover over “Tenders” on the tool bar and select “current tenders” from the drop down options 3. Express Interest in the tender you are interested in – Select `Express Interest` within the Tender Details (located at the bottom of the synopsis). On doing so, you will instantly have access to the Tender Management area for that tender. Any available documentation will be available via the various relevant tabs. You can access this area at any point by logging in, navigating to `My Tenders` and selecting `View Details`. 4. Responding to the tender/quotation – There will be a tab allocated to any tender stage (e.g. PQQ and/or ITT). Under the `My Tender Return` area, you will be required to complete any mandatory questionnaires and upload any requested documentation. You can now use the `Correspondence` function to communicate with the buyer and seek any clarification (any clarifications will be found within the `Clarifications` tab). – Note the deadline for completion, then follow the onscreen instructions to complete and submit your response. – There may be a mixture of online and offline actions for you to perform (there is detailed online help available). You must then submit your reply using the `Submit Response` button at the bottom of the page. If you require any further assistance please consult the online help, or contact the In-tend Support Desk. Alerts will be sent to your request email addresses when any correspondence, alterations or clarifications are issued.