Supply E-Medicines Solution

Supply E-Medicines Solution

The Leeds Teaching Hospitals NHS Trust seeks the purchase, delivery, installation, training and ongoing support of an e-medicines system.

United Kingdom-Leeds: Software package and information systems

2013/S 161-280619

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Leeds Teaching Hospitals
Trust Headquarters St James’ University Hospital Beckett Street
For the attention of: Catherine Grant
LS9 7FT Leeds
UNITED KINGDOM
Telephone: +44 1133926929
E-mail: catherine.grant@leedsth.nhs.uk

Internet address(es):

General address of the contracting authority: www.leedsth.nhs.uk

Address of the buyer profile: www.leedsth-tenders.co.uk

Tenders or requests to participate must be sent to: Leeds Teaching Hospitals NHS Trust
Suppliers are required to register with the Trusts electronic tendering portal www.leedsth-tenders.co.uk to request the documentation. The documentation can also be provided by the email address below, however suppliers must submit their PQQ’s through the portal.
For the attention of: Catherine Grant
LS9 7FT Leeds
UNITED KINGDOM
Telephone: +44 1133926929
E-mail: catherine.grant@leedsth.nhs.uk
Fax: +44 1133926929
Internet address: www.leedsth-tenders.co.uk

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Health
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Provision of an E-Medicines Solution.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Leeds Teaching Hospitals NHS Trust and other regional partners in the geographical area of Yorkshire.
NUTS code UKE

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The Leeds Teaching Hospitals NHS Trust seeks the purchase, delivery, installation, training and ongoing support of an e-medicines system. The system will provdie medicines prescribing, administration of medicines and knowledge and decision support functionality for adults and paediatric inpatient and outpatient care. The system must be robustly accessible by NHS staff across all sites of the Leeds Teaching Hospital NHS Trust and potentially other NHS organisations in the local area.
The Trust are looking for strategic partners who may be capable of providing other modules/functionality to aid the development of the Trusts emerging EPR both within Leeds Teaching and the wider City Leeds Care Record. The Trust as part of this system procurement may consider variant and alternative bids, of which e-medicines is a component of a wider solution which could be capable of expanding the system over time to provide new and additional functionality to aid the development of the emerging EPR through the clinical portal and the Leeds Care Record. However, it should be noted that the primary focus of this procurement and the evaluation process will be based upon the e-medicines requirements and functionality and any alternative bids will be considered after the e-medicines requirements have been met. Any future requirements will be evaluated through the term of the contract. The Trust therefore reserves the option to utilise additional existing and future healthcare functionality provided by the chosen supplier.
The contract will be an initial 5 year contract, however longer periods maybe considered if financially viable. The support and maintenance of the system will be renewed on an ongoing basis after the initial period of 5 years.
II.1.6)Common procurement vocabulary (CPV)

48000000, 72250000, 72260000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

There will be in excess of 11 000 users within Leeds Teaching Hospitals Trust with potentially more with other local NHS organisations.
We as a Trust currently deal with in excess of 1 300 000 patients per annum, 2 750 000 outpatient prescriptions per annum, 25 000 discharge advice notes per annum and 90 000 outpatient prescriptions per annum with an expected growth of 1-5 % per year.
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 52 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Contained within the PQQ.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Contained within the PQQ.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Contained within the PQQ.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Contained within the PQQ.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j)has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.
Information and formalities necessary for evaluating if requirements are met:
Contained within the PQQ.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) a statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information of these turnovers is available.
Information and formalities necessary for evaluating if requirements are met: contained within the PQQ.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(a) a list of the works carried out over the past five years, accompanied by certificates of satisfactory execution for the most important works. These certificates shall indicate the value, date and site of the works and shall specify whether they were carried out according to the rules of the trade and properly completed. Where appropriate, the competent authority shall submit these certificates to the contracting authority direct;
(b) a list of the principal deliveries effected or the main services provided in the past 3 years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given: – where the recipient was a contracting authority, in the form of certificates issues or countersigned by the competent authority, – where the recipient was a private purchaser, by the purchaser’s certification or, failing this, simply by a declaration by the economic operator;
(c) an indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator’s undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work;
(d) a description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking’s study and research facilities;
(e) where the products or services to be supplied are complex or, exceptionally, are required for a special purpose, a check carried out by the contracting authorities or on their behalf by a competent official body of the country in which the supplier or service provider is established, subject to that body’s agreement, on the production capabilities of the supplier or the technical capacity of the service provider and, if necessary, on the means of study and research which are available to it and the quality control measures it will operate;
(j) an indication of the proportion of the contract which the services provider intends possibly to subcontract.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 7
Objective criteria for choosing the limited number of candidates: Contained within the PQQ and subsequent tender documentation.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

DNWD-9AQDVN
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

18.9.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

25.10.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds
VI.3)Additional information

Suppliers are required to register with the Trusts electronic tendering portal www.leedsth-tenders.co.uk to request the documentation. The documentation can also be provided by the email address below, however suppliers must submit.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:19.8.2013