Supply Educational Seating to Yorkshire Purchasing Organisation

Supply Educational Seating to Yorkshire Purchasing Organisation

To cover multiple environments and classroom setting predominantly (but not limited to) within the educational environments. 6 Lots.

United Kingdom-Wakefield: Furniture

2020/S 058-140350

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: YPO
Postal address: 41 Industrial Park
Town: Wakefield
NUTS code: UKE45
Postal code: WF2 0XE
Country: United Kingdom
Contact person: Contracts Team
E-mail: contracts@ypo.co.uk
Telephone: +44 192466485
Internet address(es):Main address: http://www.ypo.co.uk/

Address of the buyer profile: https://procontract.due-north.com/register?ReadForm

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://procontract.duenorth.com/register?ReadForm
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://procontract.due-north.com/register?ReadForm

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

001023 – Educational Seating

Reference number: 001023

II.1.2)Main CPV code

39100000

II.1.3)Type of contract

Supplies

II.1.4)Short description:

YPO are looking for Providers to be appointed onto a Framework Agreement for the provision of Educational Seating incorporating Chairs, Stools and Fabric Swivel Student Chairs to cover multiple environments and classroom setting predominantly (but not limited to) within the educational environments. The Framework can also be utilised by the Private Sector. This Framework is designed to allow YPO to meet the needs of all public sector organisations by establishing an agreement for Providers to deliver to YPO customers on a direct basis whereby the end customer places the order with YPO and YPO places the order with the Provider, but the Provider delivers direct to the end customer.

II.1.5)Estimated total value

Value excluding VAT: 15 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

One Piece Polypropylene Moulded Shell on a Metal Frame

Lot No: 1

II.2.2)Additional CPV code(s)

39110000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

One piece polypropylene moulded shell on a metal frame.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 40 %
Price – Weighting: 60 %
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/01/2021
End: 31/12/2024
This contract is subject to renewal: yes
Description of renewals:

There is a possibility that this framework will be subject to renewal after 3.5 years from the

Commencement date.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The Framework Agreement will cover the period from 1.1.2021 to 31.12.2022 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of May 2022 and will be dependant on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years from 1st January 2021 to 31st December 2024. (subject to an annual review, incorporating price negotiations and KPI performance.)

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

One Piece Polypropylene sShell and Reinforced Frame with Hand Hole

Lot No: 2

II.2.2)Additional CPV code(s)

39110000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

One piece polypropylene shell and reinforced frame with hand hole.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 40 %
Price – Weighting: 60 %
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/01/2021
End: 31/12/2024
This contract is subject to renewal: yes
Description of renewals:

There is a possibility that this framework will be subject to renewal after 3.5 years from the

Commencement date.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The Framework Agreement will cover the period from 1.1.2021 to 31st December 2022 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of May 2022 and will be dependant on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years from 1.1.2021 to 31.12.2024. (subject to an annual review, incorporating price negotiations and KPI performance.)

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

One Piece Moulded Polypropylene Shell and Legs with Hand Hole

Lot No: 3

II.2.2)Additional CPV code(s)

39110000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

One piece moulded polypropylene shell and legs with hand hole.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 40 %
Price – Weighting: 60 %
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/01/2021
End: 31/12/2024
This contract is subject to renewal: yes
Description of renewals:

There is a possibility that this framework will be subject to renewal after 3.5 years from the

Commencement date.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The Framework Agreement will cover the period from 1.1.2021 to 31.12.2022 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of May 2022 and will be dependant on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years from 1.1.2021 to 31.12.2024. (subject to an annual review, incorporating price negotiations and KPI performance.)

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Two Piece Separate Polypropylene Seat and Back on a Metal Frame

Lot No: 4

II.2.2)Additional CPV code(s)

39110000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

Two piece separate polypropylene seat and back on a metal frame.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 40 %
Price – Weighting: 40 %
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/01/2021
End: 31/12/2024
This contract is subject to renewal: yes
Description of renewals:

There is a possibility that this framework will be subject to renewal after 3.5 years from the

Commencement date.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The Framework Agreement will cover the period from 1.1.021 to 31.12.2022 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of May 2022 and will be dependant on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years from 1.1.2021 to 31.12.2024. (subject to an annual review, incorporating price negotiations and KPI performance.)

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Polypropylene Seat Stool on a Metal Frame

Lot No: 5

II.2.2)Additional CPV code(s)

39110000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

Polypropylene seat stool on a metal frame.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 40 %
Price – Weighting: 60 %
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/01/2021
End: 31/12/2024
This contract is subject to renewal: yes
Description of renewals:

There is a possibility that this framework will be subject to renewal after 3.5 years from the

Commencement date.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The Framework Agreement will cover the period from 1.1.2021 to 31.12.2022 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of May 2022 and will be dependant on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years from 1.1.2021 to 31.12.2024. (subject to an annual review, incorporating price negotiations and KPI performance.)

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Upholstered Student Chairs

Lot No: 6

II.2.2)Additional CPV code(s)

39110000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

Upholstered Student Chairs.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 40 %
Price – Weighting: 60 %
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/01/2021
End: 31/12/2024
This contract is subject to renewal: yes
Description of renewals:

There is a possibility that this framework will be subject to renewal after 3.5 years from the

Commencement date.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The Framework Agreement will cover the period from 1.1.2021 to 31.12.2022 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of May 2022 and will be dependant on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years from 1.1.2021 to 31.12.2024. (subject to an annual review, incorporating price negotiations and KPI performance.)

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Organisations must ensure that they are not in breach of any of the mandatory or discretionary exclusions contained in Regulation 57 of the Public Contracts Regulations 2015. Please refer to the

Tender Documentation/ Online Tender located on our E-Procurement system. The web

Address can be found under ‘Procurement Documents’ in ‘Communication’ section in this

Notice.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

Please refer to the Framework Agreement Terms and Conditions located on our E-Procurement system. The web address can be found under Procurement Documents in ‘Communication’ Section in this notice.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
In the case of framework agreements, provide justification for any duration exceeding 4 years:

Envisaged maximum number of participants in the framework agreement

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 28/04/2020
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 28/04/2020
Local time: 14:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

There is a possibility that this framework will be subject to renewal after 3.5 years

From the commencement date.

VI.2)Information about electronic workflows

VI.3)Additional information:

YPO are purchasing on the behalf of other contracting authorities. Please see the below link

For details: https://www.ypo.co.uk/about/customers/ojeu-permissible-users.aspx.

YPO will incorporate a standstill period at the point of notification of the award of the contract

Is provided to all bidders. The standstill period will be for a minimum of 10 calendar days, and

Provides time for unsuccessful tenderers to challenge the award decision before the contract

Is entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who

Have been harmed or are at risk of harm by a breach of the rules to take action in the High

Court (England, Wales and Northern Ireland).

VI.4)Procedures for review

VI.4.1)Review body

Official name: High Court of England and Wales
Town: London
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

19/03/2020