Supply of Electrical Components Defence Equipment and Support

Supply of Electrical Components Defence Equipment and Support

A four year framework for the supply of a range of approximately 10 000 electrical components, sub assemblies and minor equipments with options to extend the duration to 5 and then to 6 years.

UK-Bristol: electrical components

2012/S 119-197262

Contract notice


Directive 2009/81/EC

Section I: Contracting authority/entity

I.1)Name, addresses and contact point(s)

Medical and General Supplies Team, DE&S
#4226 Elm2B, DE&S, Abbey Wood
Contact point(s): Alan Pippett
BS34 8JH Bristol
Telephone: +44 3067983537

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

I.4)Contract award on behalf of other contracting authorities/entities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Supply of Electrical Components.
II.1.2)Type of contract and location of works, place of delivery or of performance

II.1.3)Information on framework agreement

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with a single operator
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 30 000 000 and 70 000 000 GBP

II.1.5)Short description of the contract or purchase(s):

Electrical components. Plugs and sockets. Lamps. Mains connections. Electrical resistors. Boards and fuse boxes. A four year framework for the supply of a range of approximately 10 000 electrical components, sub assemblies and minor equipments with options to extend the duration to 5 and then to 6 years. The range includes airworthy items that must be supplied with full lot traceability and certificates of conformity. Deliveries will be required to MoD warehouses and direct to military units.
Ordering, receipting and invoicing will be electronic via DECS P2P (details at

Please note that the requirement to which this notice relates comes under Logistic Commodities and Services (LCS), formed on 1 Aug 2011. LCS is determining the future strategy for all commodities and services within its remit and may, in the future, place a contract for the supply of services which may include the provision of articles (or services) which are covered by this notice. In this event, the Authority may satisfy its requirements from the LCS service contract and no further orders will be placed against any framework arising from this notice.
Supplier selection will be by Pre Qualification Questionnaire. The Authority reserves the right to seek clarification to PQQ responses.
The mandatory exclusion and discretionary exclusion criteria at section III.2.1 are shown below.
1 List of Convictions for Mandatory Exclusion (Article 39(1))
— (a) participation in a criminal organisation, as defined in Article 2 of Joint Action 98/733/JHA(1) of 21 December 1998 adopted by the Council on the basis of Article K.3 of the Treaty on European Union, on making it a criminal offence to participate in a criminal organisation in the Member States of the European Union (OJ L 351, 29.12.1998,p. 1);
— (b) corruption, as defined in Article 3 of the Act of 26.5.1997(2) drawing up, on the basis of ArticleK.3 (2) (c) of the Treaty on European Union, the Convention on the fight against corruption involving officials of the European Communities or officials of Member States of the European Union (OJ C 195,25.6.1997, p. 1) and Article 2(1) of Framework Decision 2003/568/JHA;
— (c) fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities (OJ C 316, 27.11.1995, p. 49. (1);
— (d) terrorist offences or offences linked to terrorist activities, as defined in Articles 1 and 3 of Framework Decision 2002/475/JHA of 13.6.2002 on combating terrorism (OJ L 164, 22.6.2002, p. 3). (2) respectively, or inciting, aiding or abetting or attempting to commit an offence, as referred to in Article 4 of that Framework Decision;
— (e) money laundering and terrorist financing, as defined in Article 1 of Directive 2005/60/EC of the European Parliament and of the Council of 26.10.2005 on the prevention of the use of the financial system for the purpose of money laundering and terrorist financing(OJ L 309, 25.11.2005, p. 15).
2 List of Misconduct for Discretionary Exclusion (Article 39(2))
— (a) is bankrupt or is being wound up, where its affairs are being administered by a court, where it has entered into an arrangement with creditors, where it has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
— (b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by a court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
— (c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning its professional conduct, such as, for example, infringement of existing legislation on the export of defence and/or security equipment;
— (d) has been guilty of grave professional misconduct proven by any means which the contracting authority/entity can supply, such as a breach of obligations regarding security of information or security of supply during a previous contract;
— (e) has been found, on the basis of any means of evidence, including protected data sources, not to possess the reliability necessary to exclude risks to the security of the Member State;
— (f) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which it is established or with those of the country of the contracting authority/entity;
— (g) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which it is established or with those of the country of the contracting authority/entity;
— (h) is guilty of serious misrepresentation in supplying the information required under this Section, or has not supplied such information.
Additional pass/fail criteria provided in the PQQ will be Economic and Financial Standing and Quality Accreditation.
The Applicant’s financial ability to meet this requirement will be assessed on a risk basis and the Applicant’s financial accounts will be evaluated the Authority. Factors that will be taken into consideration when evaluating the accounts include: turnover; profitability; liquidity and working capital; debt; cashflow. The MOD will also examine the financial health of any holding company or subsidiary of the applicant company where it is part of a group. When assessing the financial health of an organisation the Authority will also taken into consideration any Auditor’s opinion, for example qualifications or emphasis of matter statements. The Authority’s opinion may be validated using financial credit agencies such as Company Watch and Dunn and Bradstreet. If examination of the financial accounts exposes the potential for an applicant to experience financial difficulty, then the Authority will determine the level of risk that it is willing to bear in fulfilling the requirement. Evaluation of the accounts will attract an acceptable or non-acceptable risk marking. A non-acceptable risk marking will constitute a fail and the applicant’s PQQ response will not be considered further.
The pass/fail criterion for Quality Accreditation is certification with appropriate scope by an accredited body to BS EN 9001:2008 or equivalent.
Applicants that are successful with regard to the pass/fail criteria will be down selected if necessary to a maximum of 6 bidders using a scored evaluation of the following criteria, listed in no particular order: sustainability; performance management; innovation; supply chain management; collaborative working; and capability.

II.1.6)Common procurement vocabulary (CPV)

31681400, 31224100, 31521000, 31311000, 31711131, 31211000

II.1.7)Information about subcontracting

The tenderer has to indicate in the tender any share of the contract it may intend to subcontract to third parties and any proposed subcontractor, as well as the subject-matter of the subcontracts for which they are proposed
The tenderer has to indicate any change occurring at the level of subcontractors during the execution of the contract

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options

Options: yes
Description of these options: Options to extend duration of framework from 4 years to 5 or 6 years duration.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Starting 7.5.2013. Completion 6.5.2017

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment on delivery in pound sterling.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Single legal entity.
III.1.4)Other particular conditions to which the performance of the contract is subject, in particular with regard to security of supply and security of information:
III.1.5)Information about security clearance:
III.2)Conditions for participation
III.2.1)Personal situation

Criteria regarding the personal situation of economic operators (that may lead to their exclusion) including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 39(1) of Directive 2009/81/EC (implemented as Regulation 23(1) of the Defence and Security Public Contract Regulations (DSPCR) 2011 in the UK) and all of the professional misconducts listed at Article 39(2) of Directive 2009/81/EC (see also Regulation 23(2) in the DSPCR 2011) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process.
Candidates who have been convicted of any of the offences under Article 39(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest (including defence and security factors) for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 39(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability
III.2.3)Technical and/or professional capacity

Criteria regarding the technical and/or professional ability of subcontractors (that may lead to their rejection)

Information and formalities necessary for evaluating if the requirements are met:
BS EN ISO9001 2008 certification with appropriate scope.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3 and maximum number 6
Objective criteria for choosing the limited number of candidates: Sustainability; Performance management; innovation; supply chain management; collabrative working; and capability.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction has been used: yes
Additional information about electronic auction: Yes. A Reverse Auction, conducted using electronic means, may be used as part of the procurement process for this requirement. Specific relevant information on Reverse Auction usage will be given in the Invitation to Tender.
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

19.7.2012 – 23:59
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up


Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information:

Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.

Advertising Regime OJEU:- This contract opportunity is published in the Official Journal of the European Union (OJEU),the MoD Defence Contracts Bulletin and GO Reference: GO-2012618-DCB-4002333.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Medical & General Supplies Team, DE&S

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:18.6.2012