Supply Electronic Document and Records Management System

Supply Electronic Document and Records Management System

The Museum is seeking an experienced and suitably qualified supplier to configure and implement to provide it with an Electronic Document and Records Management system. It is envisaged that this will be in a ‘Sharepoint’ environment which is a common model for many of the major Museums.

CONTRACT NOTICE – NATIONAL

SERVICES

1 Authority Details

1.1

Authority Name and Address


Amgueddfa Cymru – National Museum Wales

Cathays Park,

Cardiff

CF10 3NP

UK

Michael Evans

+44 2920573376

michael.evans@museumwales.ac.uk
www.museumwales.ac.uk

1.2

Address from which documentation may be obtained


Amgueddfa Cymru – National Museum Wales

Cathays Park,

Cardiff

CF10 3NP

UK

Michael Evans

+44 2920573376

michael.evans@museumwales.ac.uk
www.museumwales.ac.uk

1.3

Completed documents must be returned to:


Amgueddfa Cymru – National Museum Wales

Cathays Park,

Cardiff

CF10 3NP

UK

Michael Evans

+44 2920573376

michael.evans@museumwales.ac.uk
www.museumwales.ac.uk

2 Contract Details

2.1

Title

Electronic Document & Records Management System

2.2

Description of the goods or services required

The Museum is seeking an experienced and suitably qualified supplier to configure and implement to provide it with an Electronic Document and Records Management system.

It is envisaged that this will be in a ‘Sharepoint’ environment which is a common model for many of the major Museums.

The system will initially support the work of two Departments, Finance and Corporate Information

The proposed solution must be expandable to include other Departments as appropriate.

NOTE: The authority is using eTenderwales to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.

To access eTenderwales, express your interest in this notice and access the tender documentation please visit https://etenderwales.bravosolution.co.uk/web/login.shtml and search for PQQ/ITT code PQQ 30957 within the appropriate area.

2.3

Notice Coding and Classification

48311000 Document management software package
48311100 Document management system

1022 Cardiff and Vale of Glamorgan

2.4

Total quantity or scope of tender

3 Conditions for Participation

3.1

Minimum standards and qualification required

4 Administrative Information

4.1

Type of Procedure

Dual stage – Candidates must first pass a selection procedure before being invited to tender or negotiate.

4.2

Reference number attributed to the notice by the contracting authority

N/a

4.3

Time Limits

a) Time-limit for obtaining documentation 25-07-2013

b) Deadline for requests to participate
25-07-2013  Time  12:00

c) Dispatch of invitations to tender 01-08-2013

d) Estimated award date 20-09-2013

4.5

Language or languages in which tenders or requests to participate can be drawn up

EN

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

The tender process is being conducted electronically using the etenderwales portal.

Suppliers are required to register on this website:

https://etenderwales.bravosolution.co.uk in order to receive documentation. After registering the tender documentation can then be downloaded/completed online.

All tender responses and any supporting documentation must be submitted through this system. There must be no postal correspondence from bidders unless agreed by the Museum. Tenders shall not be sent and will not be accepted by fax or e-mail.

(WA Ref:166)

5.2

Additional Documentation

5.3

Publication date of this notice

11-07-2013