Supply Electronic Health Record Solution
Oxford Health NHS Foundation Trust (as also referred to in related documents and notices as ‘Oxford Health’ or ‘the Trust’) requires the provision of an Electronic Health Record solution (Software and Services) to support the delivery of integrated community and mental health services, such solution to be delivered on a managed service basis.
UK-Oxford: Software package and information systems
Section I: Contracting authority
Oxford Health NHS Foundation Trust
Trust Headquarters, 4000 John Smith Drive
Contact point(s): https://www.nhssourcing.co.uk/OxfordHealthNHSFT/web/login.shtml
For the attention of: Rafael Sorribas
OX4 2GX Oxford
General address of the contracting authority: www.oxfordhealth.nhs.uk
Address of the buyer profile: https://www.nhssourcing.co.uk/OxfordHealthNHSFT/web/login.shtml
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
Section II: Object of the contract
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: Oxford Health NHS Foundation Trust sites and all other associated sites.
NUTS code UKJ14
48000000, 48814000, 72250000, 48810000, 48180000, 72261000, 72212180, 72260000, 48814200, 72263000, 72000000, 48814400, 72224100, 72266000, 48311000, 48314000
Oxford Health provides specialist mental health services to people of all ages in Oxfordshire and Buckinghamshire, forensic mental health services across the Thames Valley, mental health services for children and adolescents in Bath and North East Somerset, as well as specialist eating disorder services for adults in Wiltshire. The Trust also provides extensive community health services to people in Oxfordshire.
Oxford Health is comprised of more than 6,200 staff working out of 170 locations. At any time the Trust is treating in the region of 130,000 patients. In the last year there have been more than 1.2 million patient appointments completed, 30% of these took place in the patient’s home.
Oxford Health works in partnership with other organisations: with the University of Oxford to promote innovation in healthcare and to train doctors and psychologists; with Oxford Brookes University and the University of Bedfordshire and Thames Valley to train nurses and allied health professionals; with GPs, local acute hospitals, local authorities and voluntary organisations to provide joined up care.
Oxford Health aims to provide the best possible service to all its stakeholders. These include: service users, carers, local communities, and partner providers within health and social care. Oxford Health’s vision is for ‘outstanding care delivered by outstanding people’. Further information about Oxford Health can be found at: www.oxfordhealth.nhs.uk/
The Next Generation EHR Project:
The Next Generation EHR Project is a major change project with a number of service improvement and technical components. The EHR will relate to potentially every part of the Trust’s operations. As such, it must be highly effective and usable beyond current systems, boundaries and processes. The new solution must address the challenges of the future and solve the frustrations of the present, whilst maintaining the flexibility, mobility and ease of use commonly associated with paper.
Over 8,000 smartcard users are currently active within the Trust, reflecting the existing health record system user base. The change required to deliver a successful next generation EHR will be far reaching. Success will rely on gathering the experience and knowledge of many clinical and managerial staff that currently use systems, use this valuable resource to envision a better way of delivering care, and work jointly with the successful supplier to create the next generation EHR.
The project must deliver this next generation EHR to all services, by the Summer of 2015, to ensure timely exit from the current system contract.
Estimated value excluding VAT:
Range: between 50 000 and 400 000 GBP
Section III: Legal, economic, financial and technical information
Description of particular conditions: As specified in the tender documents.
Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender~: 1. Register your company on the eSourcing portal (this is only required once) – Browse to the eSourcing Portal: https://www.nhssourcing.co.uk and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct business and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender – Login to the portal with the username/password – Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. – Click the ‘Express Interest’ button at the top of the page. – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.
Please see tender documents.
Section IV: Procedure
Objective criteria for choosing the limited number of candidates: Please see tender documents.
Section VI: Complementary information
Oxford Health does not bind itself to accept the lowest or any offer and reserves the right to revert back to/re-commence any earlier stage of it and/or to change the basis of and the procedures for the procurement process and/or terminate the procurement process (or any part of it), in each case at any time. The Trust is not responsible for any costs of whatever kind and whenever incurred by any bidder in relation to its participation in this process. Oxford Health will be conducting this procurement exercise through the Bravo Solutions NHS Sourcing portal at https://www.nhssourcing.co.uk/OxfordHealthNHSFT/web/login.shtml.. All information must be downloaded and returned through this channel. Further details regarding the Trust’s requirement, the potential components of the solution required and the competitive dialogue process will be contained in the tender documents (PQQ, invitation to participate in dialogue and others).
VI.5)Date of dispatch of this notice:28.5.2013