Supply Electronic Patient Record Solution

Installation, integration, data migration, training and support of an Electronic Patient Record System.

United Kingdom-Dudley: Software package and information systems

2016/S 058-097964

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Dudley Group NHS FT
Russells Hall Hospital, Pensnett Road
For the attention of: Grant Catherine
DY1 2HQ Dudley
UNITED KINGDOM
Telephone: +44 1384456111
E-mail: catherine.grant@dgh.nhs.uk

Internet address(es):

Address of the buyer profile: www.nhssourcing.co.uk

Electronic access to information: www.nhssourcing.co.uk

Electronic submission of tenders and requests to participate: www.nhssourcing.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

A Clinical Wrap EPR Solution and Associate Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: Russell Hall Hospital, Pensnett Road, Dudley DY1 2HQ.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Type of Procedure: Competitive procedure with negotiation. The Authority seeks the licensing, delivery, installation, integration, data migration, training and support of an Electronic Patient Record System. To include the following mandatory Core functionality: — Clinical documentation to replace the paper record including Emergency Department (ED), inpatients, outpatients and multi-disciplinary team meetings
— Nursing and AHP documentation to include community nursing and therapies.
— ED tracker board.
— Electronic observations, including track and trigger alerts.
— Integrated clinical letters function with coding that meets NHS 2017 standard contract requirements to send ED, discharge letters and outpatient letters electronically to GPs.
— Order Communications to include e-referrals, e-requesting and integrated results reporting.
— Electronic Prescribing and Medicines Administration (ePMA).
— Clinical pathways and order sets.
— Clinical Decision Support System.
— User-configurable worklists and search function for patient tracking.
— Clinical Coding and performance reporting functions.
— Theatre management.
— Critical Care.
— Maternity — inpatient, outpatient and community.
— Bed Management.
— Discharge planning.
— Patient portal.
The Authority is looking for a commercial and well established solution to ensure compliance with the implementation timescales of a go live date of 2018. Therefore any solution which is not developed for a rapid implementation is unlikely to be successful.

The Contracting Authority reserves the right under this procedure to award the contract on the basis of the initial tender without conducting a negotiation phase. The contract may also be subject to amendment during the course of the contract to include, additional licenses and services to implement the licenses, services to support the solution, additional functionality and modules detailed in the procurement documentation and which are within scope of an EPR, including departmental systems during the term of the contract. We reserve the right to seek these modifications but may not do so. Full details of the scope and the requirements is available in the procurement documentation at www.nhssourcing.co.uk

II.1.6)Common procurement vocabulary (CPV)

48000000, 72000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

II.2.2)Information about options

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 5

II.3)Duration of the contract or time limit for completion

Duration in months: 120 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The Contracting Authority reserves the right to request deposits, guarantees, parent guarantees or other forms of security.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

The Contracting Authority has set out such information within its Pre-Qualification Questionnaire suite of documents available through the online bid management portal BravoSolutions.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Contracting Authority has set out such information within its Pre-Qualification Questionnaire suite of documents available through the online bid management portal BravoSolutions.

III.1.4)Other particular conditions

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender~: 1. Register your company on the eSourcing portal (this is only required once) — Browse to the eSourcing Portal: https://www.nhssourcing.co.uk and click the link to register — Accept the terms and conditions and click ‘continue’ — Enter your correct business and user details — Note the username you chose and click ‘Save’ when complete — You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender — Login to the portal with the username/password — Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) — Click on the relevant PQQ/ ITT to access the content. — Click the ‘Express Interest’ button at the top of the page. — This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender — Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) — You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification — Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT — There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the e-Tendering help desk.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: The Contracting Authority has set out such information within its Pre-Qualification Questionnaire suite of documents available through the online bid management portal BravoSolutions.
Minimum level(s) of standards possibly required: The Contracting Authority has set out such information within its Pre-Qualification Questionnaire suite of documents available through the online bid management portal BravoSolutions.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
The Contracting Authority has set out such information within its Pre-Qualification Questionnaire suite of documents available through the online bid management portal BravoSolutions.
Minimum level(s) of standards possibly required:
The Contracting Authority has set out such information within its Pre-Qualification Questionnaire suite of documents available through the online bid management portal BravoSolutions.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Negotiated

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates: Type of procedure: Competitive Procedure with Negotiation.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

Q005411

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

19.4.2016 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

VI.3)Additional information

The Contracting Authority reserves the right to procure repeat requirements of a similar nature without a call for further completion pursuant to Article 31(4)(b) of Directive 2004/18/EC and Regulation 14(1)(d)(ii) of the Public Contracts Regulations 2006 as amended. The Authority reserves the right to extend the contract duration subject to a value for money assessment, market conditions or other factors that may affect the contract period. As noted above, the Authority reserves the right during the contract term to procure a patient administration system or other departmental systems. It also reserve the right to amend the contract to include other licenses for additional Trusts within the geographical area in accordance with the Black County Alliance programme.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

18.3.2016