Supply Electronic Point of Sale System

Supply Electronic Point of Sale System

Nottingham City Council requires a new computerised electronic point of sale system for the front line leisure centres.

UK-Nottingham: Point of sale (POS) software package

2013/S 088-149672

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Nottingham City Council
Loxley House, Station Street,
For the attention of: Juan Liu
Nottingham
UNITED KINGDOM
E-mail: juan.liu@nottinghamcity.gov.uk

Internet address(es):

General address of the contracting authority: www.nottinghamcity.gov.uk

Address of the buyer profile: http://nottinghamcity.selfservice.alito.co.uk/

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Computerise Till System.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
A combination of these
Main site or location of works, place of delivery or of performance: Nottingham.
NUTS code UKF14

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Nottingham City Council requires a new computerised electronic point of sale system for the front line leisure centres. This EPOS system will manage all customer transactions for the service area and payment of annual licence fees for each financial year as required by software provider and other services transactions. The procurement contract will be for an initial period of 5 years with a possible extension of an additional 2 years.
II.1.6)Common procurement vocabulary (CPV)

48110000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

This system will handle all of the cash, card and online payment transactions and customer bookings for the service and is deployed in a number of ways, with additional future developments to provide the following capabilities: 1. Leisure Centre Reception desks – as a computerised point of sale system for bookings and transactions plus access control for barriers and turnstiles. This includes spatial bookings and product sales, reservations for block bookings or simple single transactions. 2. Online bookings – to take bookings and payments for courses, classes and activities such as badminton, tennis and squash court bookings. 3. Mobile based applications and services, for use on mobile phones, tablets and devices. 4. Membership Management system – as a CRM system to assist in meeting customer needs by building a customer record and profile for each individual. 5. Sport and leisure Hotline – for the single telephone booking system used by the service to handle all phone bookings and enquiries for customers. 6. As a finance reporting system, linking payments and transactions to cash and payment reconciliation to the financial accounts. To be fully compatible with the councils Oracle Financial Suite, Civica payment gateway and other relevant commercially available payment systems such as Paypal, Google Wallet and Contactless Payment systems. 7. Data reporting and business analytics – to provide a wide range of data and statistical information and reports for business intelligence.Please note, the above list is not exhaustive.
II.2.2)Information about options

Options: yes
Description of these options: An additional 2 years.
Provisional timetable for recourse to these options:
in months: 24 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

N/A.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

N/A.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

N/A.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Information and formalitiesnecessary for evaluating if the requirements are met: The Authority will apply all theoffences listed in Article45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public ContractRegulations (PCR)2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive2004/18/EC (see alsoRegulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to beinvited to tender. Candidates will be required to answer these questions as part of the qualification process. Forcandidateswho are registered overseas, you will need to declare if you have any offences/misconduct underyourown countries laws, where these laws are equivalent to the Regulation 23 lists. Candidates who havebeenconvicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unlessthere areoverriding requirements in the general interest for doing so. Candidates who are guilty of any of theoffences,circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at thediscretion ofthe Authority.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Economic and financialcapacity will be assessed by completion of a company questionnaire, included in the Invitation to Tender, consistent with Directive 2004/18/EC.
Minimum level(s) of standards possibly required: Selection criteria including any minimum standards to be metin relation to economic and financial capacity are detailed in the Invitation to Tender available at I.1.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Technical capacity will be assessed by completion of a company questionnaire, included in the Invitation toTender, consistent with Directive 2004/18/EC.
Minimum level(s) of standards possibly required:
Selection criteria including any minimum standards to be met in relation to technical capacity are detailed in theInvitation to Tender available at I.1.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: Ojective selection criteria as detailed in the Pre-Qualification Questionnaire document available at I.1.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

1113.
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

10.6.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

3.5.2013