Supply Electronic Products and Services to Libraries

Supply Electronic Products and Services to Libraries

Reference Online is a national collaborative procurement initiative previously led by Arts Council England on behalf of English public libraries. Its purpose is to provide a service for the procurement of commercial electronic products and services that secures cost-effectiveness for libraries.

United Kingdom-Didcot: Publishing services

2013/S 215-374166

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Jisc Collections and Janet Limited
Lumen House, Library Avenue
For the attention of: Procurement Co-ordinator
OX11 0SG Didcot
UNITED KINGDOM
Telephone: +44 1235822341
E-mail: procurement@ja.net
Fax: +44 1235822286

Internet address(es):

General address of the contracting authority: www.ja.net

Electronic access to information: https://tenders.ja.net

Electronic submission of tenders and requests to participate: https://tenders.ja.net

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: National education and research network provider
I.3)Main activity

Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

As per section II.2.1

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Reference Online Framework Agreement for Subscription-based Online Content for Public Libraries in England.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 15: Publishing and printing services on a fee or contract basis
NUTS code UKJ14

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 25
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 7 000 000 and 14 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Reference Online is a national collaborative procurement initiative previously led by Arts Council England on behalf of English public libraries. Its purpose is to provide a service for the procurement of commercial electronic products and services that secures cost-effectiveness for libraries.
II.1.6)Common procurement vocabulary (CPV)

79970000, 64216200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Jisc Collections is seeking to implement a framework agreement for an initial period of two years, from 1.4.2014 to 31.3.2016, with an option to extend for a further two year period, from 1.4.2016 to 31.3.2018.
There are 151 English Public Library Authorities eligible to purchase via the framework. These range in size from small unitary Authorities with fewer than 10 access points to large county Authorities with over 100 access points and are listed below:
Barking & Dagenham
Barnet
Barnsley
Bath & North East Somerset
Bedford
Bexley
Birmingham
Blackburn with Darwen
Blackpool
Bolton
Bournemouth
Bracknell Forest
Bradford
Brent
Brighton & Hove
Bristol
Bromley
Buckinghamshire
Bury
Calderdale
Cambridgeshire
Camden
Central Bedfordshire
Cheshire East
Cheshire West and Chester
City of London
Cornwall
Coventry
Croydon
Cumbria
Darlington
Derby
Derbyshire
Devon
Doncaster
Dorset
Dudley
Ealing
East Riding of Yorkshire
East Sussex
Enfield
Essex
Gateshead
Gloucestershire
Greenwich
Hackney
Halton
Hammersmith and Fulham
Hampshire
Haringey
Harrow
Hartlepool
Havering
Herefordshire
Hertfordshire
Hillingdon
Hounslow
Isle of Wight
Isles of Scilly
Islington
Kensington and Chelsea
Kent
Kingston upon Hull
Kingston upon Thames
Kirklees
Knowsley
Lambeth
Lancashire
Leeds
Leicester
Leicestershire
Lewisham
Lincolnshire
Liverpool
Luton
Manchester
Medway
Merton
Middlesborough
Milton Keynes
Newcastle upon Tyne
Newham
Norfolk
North East Lincolnshire
North Lincolnshire
North Somerset
North Tyneside
North Yorkshire
Northamptonshire
Northumberland
Nottingham
Nottinghamshire
Oldham
Oxfordshire
Peterborough
Plymouth
Poole
Portsmouth
Reading
Redbridge
Redcar and Cleveland
Richmond upon Thames
Rochdale
Rotherham
Rutland
Salford
Sandwell
Sefton
Sheffield
Shropshire
Slough
Solihull
Somerset
South Gloucestershire
South Tyneside
Southampton
Southend-on-Sea
Southwark
St.Helens
Staffordshire
Stockport
Stockton-on-Tees
Stoke-on-Trent
Suffolk
Sunderland
Surrey
Sutton
Swindon
Tameside
Telford and Wrekin
Thurrock
Torbay
Tower Hamlets
Trafford
Wakefield
Walsall
Waltham Forest
Wandsworth
Warrington
Warwickshire
West Berkshire
West Sussex
Westminster
Wigan
Wiltshire
Windsor and Maidenhead
Wirral
Wokingham
Wolverhampton
Worcestershire
York
II.2.2)Information about options

Options: yes
Description of these options: Jisc Collections is now seeking to implement a framework agreement for an initial period of two years, from 1.4.2014 to 31.3.2016, with an option to extend for a further two year period, from 1.4.2016 to 31.3.2018.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Grounds for discretionary rejection as set out in Article 45 items 2(a), (b), (c), (d) and (g) of EU directive 2004/18/EC:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations
(b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations
(c) has been convicted by a judgement which has he force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct
(d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can demonstrate
(g) is guilty of serious misrepresentation in supplying the information required under this section or has not supplied such information
Grounds for mandatory rejection as set out in Regulation 23(1) of the Public Contracts Regulations 2006:
(a) conspiracy within the meaning of section 1 or 1A of the Criminal Law Act 1977 or article 9 or 9A of the Criminal Attempts and Conspiracy (Northern Ireland) Order 1983 where that conspiracy relates to participation in a criminal organisation as defined in Article 2 of Council Framework Decision 2008/841/JHA
(b) corruption within the meaning of section 1(2) of the Public Bodies Corrupt Practices Act 1889 or section 1 of the Prevention of Corruption Act 1906 where the offence relates to active corruption
(c) the offence of bribery, where the offence relates to active corruption
(d) fraud, where the offence relates to fraud affecting the European Communities’ financial interests as defined by Article 1 of the Convention on the protection of the financial interests of the European Communities, within the meaning of—
(i) the offence of cheating the Revenue
(ii) the offence of conspiracy to defraud
(iii) fraud or theft within the meaning of the Theft Act 1968, the Theft Act (Northern Ireland) 1969, the Theft Act 1978 or the Theft (Northern Ireland) Order 1978
(iv) fraudulent trading within the meaning of section 458 of the Companies Act 1985, article 451 of the Companies (Northern Ireland) Order 1986 or section 993 of the Companies Act 2006
(v) fraudulent evasion within the meaning of section 170 of the Customs and Excise Management Act 1979 or section 72 of the Value Added Tax Act 1994
(vi) an offence in connection with taxation in the European Union within the meaning of section 71 of the Criminal Justice Act 1993
(vii) destroying, defacing or concealing of documents or procuring the execution of a valuable security within the meaning of section 20 of the Theft Act 1968 or section 19 of the Theft Act (Northern Ireland) 1969
(viii) fraud within the meaning of section 2, 3 or 4 of the Fraud Act 2006 or
(ix) making, adapting, supplying or offering to supply articles for use in frauds within the meaning of section 7 of the Fraud Act 2006
(e) money laundering within the meaning of section 340(11) of the Proceeds of Crime Act 2002
(f) any other offence within the meaning of Article 45(1) of the Public Sector Directive as defined by the national law of any relevant State.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: The supplier shall provide evidence of financial and economic standing, as specified in Article 47 of EU directive 2004/18/EC.
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 18.12.2013 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

19.12.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Date: 19.12.2013 – 12:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Each interested supplier is required to register its intention to submit a response to the ITT via the Janet e-tendering opportunities portal at https://tenders.ja.net

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:5.11.2013