Supply Employee Voluntary Benefits Platform

United Kingdom-Maidstone: Human resources management consultancy services

2015/S 099-179980

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Kent County Council
County Hall
For the attention of: Miss Georgina Atkins
ME14 1XQ Maidstone
UNITED KINGDOM
Telephone: +44 3000415794
E-mail: georgina.atkins@kent.gov.uk

Internet address(es):

General address of the contracting authority: www.kentbusinessportal.org.uk

Address of the buyer profile: www.kentbusinessportal.org.uk

Electronic access to information: www.kentbusinessportal.org.uk

Electronic submission of tenders and requests to participate: www.kentbusinessportal.org.uk

Further information can be obtained from: Kent County Council
County Hall
For the attention of: Miss Georgina Atkins
ME14 1XQ Maidstone
UNITED KINGDOM
Telephone: +44 3000415794
E-mail: georgina.atkins@kent.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Kent County Council
County Hall
For the attention of: Miss Georgina Atkins
ME14 1XQ Maidstone
UNITED KINGDOM
Telephone: +44 3000415794
E-mail: georgina.atkins@kent.gov.uk

Tenders or requests to participate must be sent to: Kent County Council
County Hall
For the attention of: Miss Georgina Atkins
ME14 1XQ Maidstone
UNITED KINGDOM
Telephone: +44 3000415794
E-mail: georgina.atkins@kent.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

SS14 133 Employee Voluntary Benefits Platform (Kent Rewards).

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 11: Management consulting services [6] and related services

NUTS code UKJ42

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The principal objective of this opportunity is to provide an employee voluntary benefits Platform, which acts as a focal point to enable engagement of the Council’s employees and to assist understanding of, and access to information about all aspects of their employment package. This includes the variety of employee rewards, benefits (including health and wellbeing) and discounts (national and local) in a Total Reward context. Discounts are only a small proportion of the overall Total Reward approach which the Platform must represent.
The requirement is for the provision of an Employee Voluntary Benefits Platform to replace the contract for the current provision. The Council is committed to further enhancing employee participation levels and the Platform is seen as a key component to deliver this in practice. There is a desire to use the Platform more strategically and develop ways which can improve and promote the discussion and dialogue between mangers and staff about their wider employment package. This is intended to be innovative and move the delivery of employee benefits to the next level. Categories offered on the current Platform, for example salary sacrifice schemes, financial benefits, health and wellbeing benefits and discounts, are to continue.
The current Platform, Kent Rewards, has been in operation for several years. This is web based (site not owned by the Council but domain name is) and delivers valued, beneficial and relevant employee benefits. The Platform is available to an employee base of approximately 35 000 school, non-school and other individuals, as defined by the Council. Although the Platform currently caters for Council and non-Council individuals, its primary purpose is to provide a service to Council employees. The Council is undergoing a period of transformation and it may be that some service provision may change. Eligibility will be reviewed on a case-by-case basis for any new partner or delivery arrangements. It may not be appropriate for employees of partner organisations to access all rewards, benefits and discounts.
Tenderers can only respond by logging in and registering to express an interest in this opportunity at the follow web address:

www.kentbusinessportal.org.uk

II.1.6)Common procurement vocabulary (CPV)

79414000, 72200000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 84 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

See ITT.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

See ITT.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

See ITT.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: See ITT.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: See ITT.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See ITT.
Minimum level(s) of standards possibly required: See ITT.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See ITT.
Minimum level(s) of standards possibly required:
See ITT.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 0

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: The Council reserves the right to carry out an electronic auction.

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

SS14 133

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

15.6.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

15.5.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 120 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 15.6.2015 – 12:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Kent County Council
Sessions House, County Road
ME14 1XQ Maidstone
UNITED KINGDOM
E-mail: procurement@kent.gov.uk

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

18.5.2015