Supply Enterprise Resource Planning (ERP) System

This contracts contains requirements relating to Community Fire safety (mandatory), Resource Management (mandatory), Generic (mandatory), Asset Management (optional) and HR (optional).

United Kingdom-Aylesbury: Software package and information systems

2015/S 238-432672

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Buckinghamshire and Milton Keynes Fire Authority
Brigade Headquarters Stocklake
Contact point(s): Buckinghamshire and Milton Keyes Fire and Rescue Service
For the attention of: Jarvis Osborne — Procurement Officer
HP20 1DS Aylesbury
UNITED KINGDOM
Telephone: +44 1296744400
E-mail: procurement@bucksfire.gov.uk

Further information can be obtained from: Contracts Finder
UNITED KINGDOM
Internet address: https://www.contractsfinder.service.gov.uk/Search

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Contracts Finder
Internet address: https://www.contractsfinder.service.gov.uk/Search

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Public order and safety

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Enterprise Resource Planning (ERP) System.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services

NUTS code UKJ

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Buckinghamshire and Milton Keynes Fire Authority wish to let a contract on behalf of Buckinghamshire & Milton Keynes Fire and Rescue Service (BMKFRS) for an Enterprise Resource Planning (ERP) System. The duration of the contract will be five years with a potential extension of one year.

II.1.6)Common procurement vocabulary (CPV)

48000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

This contracts contains requirements relating to Community Fire safety (mandatory), Resource Management (mandatory), Generic (mandatory), Asset Management (optional) and HR (optional).
Estimated value excluding VAT:
Range: between 275 000 and 725 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 72 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Minimum level(s) of standards possibly required: Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who has been convicted of:
a) Conspiracy within the meaning of Section 1 or 1A of the Criminal Law Act 1977 or article 9 or 9A of the Criminal Attempts and Conspiracy (Northern Ireland) Order 1983;
b) Corruption within the meaning of section 1 (2) of the Public Bodies Corrupt Practices Act 1889 or section 1 of the Prevention of Corruption Act 1906; where the offence relates to active corruption;
c) The offence of Bribery, where the offence relates to active corruption;
d) Bribery within the meaning of section 1 or 6 of the Bribery Act 2010;
e) Fraud, where the offence relates to fraud affecting the European Communities’ financial interests as defined by Article 1 of the Convention on the protection of the financial interests of the European Communities within the meaning of:
(i) the offence of cheating the Revenue;
(ii) the offence of conspiracy to defraud;
(iii) fraud or theft within the meaning of the Theft Act 1968 and the Theft Act 1978;
(iv) fraudulent trading within the meaning of section 458 of the Companies Act 1985 or section 993 of the Companies Act 2006;
(v) defrauding the Customs within the meaning of the Customs and Excise Management Act 1979 and the Value Added Tax Act 1994;
(vi) an offence in connection with taxation in the European Community within the meaning of section 71 of the Criminal Justice Act 1993; or
(vii) destroying, defacing or concealing of documents or procuring the extension of a valuable security within the meaning of section 20 of the Theft Act 1968;
f) money laundering within the meaning of the Money Laundering Regulations 2003 or Money Laundering Regulations 2007; or
g) any other offence within the meaning of Article 45(1) of Directive 2004/18/EC as defined by the national law of any relevant State.

III.2.3)Technical capacity

Minimum level(s) of standards possibly required:
Tenderers must be capable of undertaking the specification requirements.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 21.12.2015 – 14:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

8.1.2016 – 14:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 13.1.2016 – 10:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Buckinghamshire and Milton Keynes Fire Authority
UNITED KINGDOM

Body responsible for mediation procedures

Buckinghamshire and Milton Keynes Fire Authority
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: ‘(This authority) will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
The Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland)’.

VI.4.3)Service from which information about the lodging of appeals may be obtained

Buckinghamshire and Milton Keynes Fire Authority
UNITED KINGDOM

VI.5)Date of dispatch of this notice:

4.12.2015