Supply Estate Management and Capital Accounting System

The Council requires an externally hosted solution that shall have functionality in terms of work-flows, help-desk and reporting covering all property disciplines.

United Kingdom-Truro: Software package and information systems

2016/S 129-231382

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Cornwall Council
County Hall, Treyew Road
Truro
TR1 3AY
United Kingdom
Contact person: Mr Jeff Goostrey
Telephone: +44 1872322024
E-mail: jgoostrey@cornwall.gov.uk
NUTS code: UKK

Internet address(es):Main address: www.cornwall.gov.uk

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.supplyingthesouthwest.org.uk

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted to the following address:

Cornwall Council
County Hall, Treyew Road
Truro
TR1 3AY
United Kingdom
Contact person: Jeff Goostrey
Telephone: +44 1872322024
E-mail: jgoostrey@cornwall.gov.uk
NUTS code: UKK

Internet address(es):Main address: www.cornwall.gov.uk

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

Other activity: AI.Procurement.Gateways.Ojeu.Constrained.S209Final.OtherString200

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Estate Management and Capital Accounting System.

II.1.2)Main CPV code

48000000

II.1.3)Type of contract

Services

II.1.4)Short description:

Cornwall Council is responsible for the management of a significant property estate. Its assets include a wide variety of operational and commercial properties such as offices, libraries, leisure centres, social care properties, schools, industrial estates, business centres, depots, public open space, ports and harbours, heritage buildings, art galleries, a mine and an airport. The book value of the estate is 1 900 000 000 GBP and consists of over 1 600 sites and 6 500 separate buildings.

The Council requires an externally hosted solution that shall have functionality in terms of work-flows, help-desk and reporting covering all property disciplines.

The tender has been structured to allow separate bids for the estates and capital accounting requirements, or for a solution covering the full range of the Council’s requirements.

II.1.5)Estimated total value

Value excluding VAT: 735 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes

Tenders may be submitted for all lots

Maximum number of lots that may be awarded to one tenderer: 2

The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Lot 1 and Lot 2.

II.2)Description

II.2.1)Title:

Estate Management System

Lot No: 1

II.2.2)Additional CPV code(s)

48000000

II.2.3)Place of performance

NUTS code: UKK

II.2.4)Description of the procurement:

The Council requires an externally hosted solution that shall have functionality in terms of work-flows, help-desk and reporting covering all property disciplines.

The tender has been structured to allow separate bids for the estates and capital accounting requirements, or for a solution covering the full range of the Council’s requirements.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: yes

Description of renewals:

Options to renew for a further period of 24 months each time up to 3 times, in total up to 72 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Capital Accounting System

Lot No: 2

II.2.2)Additional CPV code(s)

48000000

II.2.3)Place of performance

NUTS code: UKK

II.2.4)Description of the procurement:

The Council requires an externally hosted solution that shall have functionality in terms of work-flows, help-desk and reporting covering all property disciplines.

The tender has been structured to allow separate bids for the estates and capital accounting requirements, or for a solution covering the full range of the Council’s requirements.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: yes

Description of renewals:

Options to renew for a further period of 24 months each time up to 3 times, in total up to 72 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

III.1.3)Technical and professional ability

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 04/08/2016

Local time: 15:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 04/08/2016

Local time: 15:30

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

VI.3)Additional information:

VI.4)Procedures for review

VI.4.1)Review body

The Cornwall Council
County Hall, Treyew Road
Truro
TR1 3AY
United KingdomInternet address:www.cornwall.gov.uk

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

04/07/2016

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