Supply File Sync and Share Software

Supply File Sync and Share Software

University of Nottingham File Sync and Share – DPS contract notice.

United Kingdom-Didcot: Software-related services

2016/S 038-062639

Simplified contract notice on a dynamic purchasing system

This notice is covered by: Directive 2004/18/EC

Section I: Contracting authority/entity

I.1)Name, addresses and contact point(s)

Jisc Services Ltd
Lumen House, Library Avenue
For the attention of: Procurement Co-ordinator
OX11 0SG Didcot
Telephone: +44 1235822341
Fax: +44 1235822286

Internet address(es):

General address of the contracting authority/entity:

Address of the buyer profile:

Electronic access to information:

Electronic submission of tenders and requests to participate:

I.2)Type of the contracting authority

Other: national education and research network provider

I.3)Main activity


I.4)Contract award on behalf of other contracting authorities/entities

The contracting authority/entity is purchasing on behalf of other contracting authorities/entities: no

Section II: Object of the contract

II.1)Title attributed to the contract by the contracting authority/entity:

University of Nottingham File Sync and Share – DPS contract notice.

II.2)Type of contract


II.3)Short description of the specific contract:

The University of Nottingham seeks to select and implement a file sync and share solution for our global research community.

II.4)Common procurement vocabulary (CPV)

72260000, 72268000, 72000000

II.5)Quantity or scope of the specific contract:

The University of Nottingham seeks to select and implement a file sync and share solution for our global research community. We aim to empower our users and strengthen their communities; from research groups through departments to international partnerships by allowing them to easily and securely to share files and content. This includes local collaboration from our two international campuses based in China and Malaysia.
To achieve this aim, our users must be able to collaborate, communicate, store and share data more effectively internally and externally. Therefore an EFSS solution is sought with the following characteristics:
Easy to use and secure (including support for features such as index/search, flexible device/OS/file-type support, and allowing users to grant access to appropriate external collaborators).
Well-integrated and easy to administer (integrated with our identity management systems and allowing single sign-on and automated provisioning/de-provisioning of access via Active Directory or SHIBBOLETH).
Scalable (in terms of number of users, amount of storage per user, performance, and the ability to accommodate a high number of account provisioning/de-provisioning actions at the start and end of each academic year).
Supported by a legal contract to protect the rights of the University and users.
The system must be in place and fully operation within a maximum period of 3 months of award of contract, and must operate with a minimum period of two years with an option to extend on a rolling 12 month basis.
There must be a clear exit strategy, which allows the University to orderly and safely extract and/or migrate all required data at the end of the arrangement.
It is anticipated that the use of the EFSS solution must be able to scale to support at least 7 500 initial internal users across our three main campuses but may also be widened in scope to provide a service to our entire 50 000 staff and student user base so much be able to scale to meet this requirement.

This notice is issued under The Janet Sync and Share Purchasing Service Which is a Dynamic Purchasing Service. University of Nottingham will be running a mini competition for the services detailed above via the Janet Sync and Share Purchasing Servce and any suppliers wishing to join the service has until the date given in IV.2.3) to submit a response to the indicative tender which can be found on the Janet DPS portal at:

The tender documents supplied by the University will be made available to suppliers accepted on to the Janet Sync and Share Purchasing Service.
Estimated value excluding VAT: 500 000 GBP

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedureOpen
IV.2)Administrative information
IV.2.1)File reference number attributed by the contracting authority/entity:

IV.2.2)Previous publication (Contract Notice) providing more information about the dynamic purchasing system

Notice number in the OJEU: 2014/S 039-064752 of 25.2.2014

IV.2.3)Time limit for submission of indicative tenders for the specific contract


IV.2.4)Language(s) in which tenders may be drawn up


Section VI: Complementary information

VI.1)Additional information:

VI.2)Date of dispatch of this notice: