Supply Finance System to English Institute of Sport

Requirement for a core financial system that provides support for general ledger, accounts payable, accounts receivable.

United Kingdom-Manchester: Financial systems software package

2018/S 172-390726

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

English Institute of Sport Ltd
The Manchester Institute of Health and Performance, 299 Alan Turing Way
Manchester
M11 3BS
United Kingdom
Contact person: Paul Humphrey
E-mail: Paul.humphrey@eis2win.co.uk
NUTS code: UK

Internet address(es):Main address: http://www.eis2win.co.uk

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.eis2win.co.uk/app/uploads/2018/09/092018EISFINANCE-Standard-SQ.docx

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Other activity: High Performance athlete and sport science, medicine, technology and engineering services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Finance System

II.1.2)Main CPV code

48442000

II.1.3)Type of contract

Services

II.1.4)Short description:

The English Institute of Sport (EIS) is seeking to procure a new finance system to replace the current system.

II.1.5)Estimated total value

Value excluding VAT: 210 000.00 EUR

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UK

Main site or place of performance:

Manchester, UK

II.2.4)Description of the procurement:

The English EIS of Sport is considering purchasing the following:

— a core financial system that provides support for general ledger, accounts payable, accounts receivable, fixed assets, bank reconciliation and cash management and budget,

— a procurement-to-pay solution to support the streamlining of purchasing, receipting, invoicing and payment of suppliers,

— a document management solution to store and retrieve digital copies of invoices and supporting documents for financial transactions,

— hosting for the financial management system(s),

— implementation support, including installation and configuration of the financial systems and the provision of user guides and training for central staff. Implementation support may also involve assistance in the migration of data from the existing finance system,

— on-going support for the financial systems including first, second or third-line support. On-going support will also include bug-fixes and maintenance of the application.

The EIS would prefer to purchase an integrated solution from a single supplier or a solution comprising separate elements that have been integrated by the supplier and for which the supplier provides full support.

In order to identify suppliers to take part in this important process, a Standard Selection Questionnaire (SQ) should be submitted by interested parties in the first instance. The SQ can be found at (URL).

The English EIS of Sport is considering purchasing the following:

— a core financial system that provides support for general ledger, accounts payable, accounts receivable, fixed assets, bank reconciliation and cash management and budget,

— a procurement-to-pay solution to support the streamlining of purchasing, receipting, invoicing and payment of suppliers,

— a document management solution to store and retrieve digital copies of invoices and supporting documents for financial transactions,

— hosting for the financial management system(s). The EIS will enter into a separate arrangement with suppliers to host the application,

— on-going support for the financial systems including first, second or third-line support. On-going support will also include bug-fixes and maintenance of the application.

https://www.eis2win.co.uk/app/uploads/2018/09/092018EISFINANCE-Standard-SQ.docx

Please send the completed SQ by email to paul.humphrey@eis2win.co.uk by 19.10.2018.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 210 000.00 EUR

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: yes

Description of renewals:

To be renewed annually after 30 months.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

Maximum number: 10

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

III.1.3)Technical and professional ability

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 19/10/2018

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

VI.3)Additional information:

VI.4)Procedures for review

VI.4.1)Review body

English Institute of Sport
Manchester Institute of Health and Performance, 299 Alan Turing Way
Manchester
M11 3BS
United Kingdom

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

06/09/2018