Supply Financial Information Systems

NNDR Software Solution.

United Kingdom-Borehamwood: Financial information systems

2014/S 094-164811

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Hertsmere Borough Council
Civic Offices
Contact point(s): Procurement
For the attention of: Andrew Harper
WD6 1WA Borehamwood
UNITED KINGDOM
Telephone: +44 2082072277
E-mail: andrew.harper@hertsmere.gov.uk

Internet address(es):

General address of the contracting authority: www.hertsmere.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

East Herts District Council
Pegs Lane
SG13 8EQ Hertford
UNITED KINGDOM

North Herts District Council
Gernon Road
SG6 3JF Letchworth
UNITED KINGDOM

Stevenage Borough Council
Danestrete
SG1 1HN Stevenage
UNITED KINGDOM

Broxbourne Borough Council
Churchgate
EN8 9XQ Cheshunt
UNITED KINGDOM

St Albans City and District Council
Civic Centre
AL1 3JE St Albans
UNITED KINGDOM

Watford Borough Council
Town Hall
WD17 3EX Watford
UNITED KINGDOM

Three Rivers District Council
Three Rivers House
WD3 1RL Rickmansworth
UNITED KINGDOM

Dacorum Borough Council
Civic Centre
HP1 1HH Hemel Hempstead
UNITED KINGDOM

Welwyn Hatfield Borough Council
The Campus
AL8 6AE Welwyn Garden City
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

NNDR Software Solution.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 6: Financial services a) Insurances services b) Banking and investment services

NUTS code UKH23

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with a single operator

Duration of the framework agreement

Duration in years: 2

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 5 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Financial information systems. NNDR Software Solution.

II.1.6)Common procurement vocabulary (CPV)

48812000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Hertsmere Borough Council on behalf of all other District / Borough Councils within Hertfordshire are seeking a contractor to provide software and undertake a review of business rate properties. The Council is looking for an electronic software solution to assist in forecasting the outcome of the appeals submitted to the Valuation Office Agency (VOA) and other potential threats to the local rating list along with potential Rateable Value (RV) growth in the area. The supplier shall assist in identifying properties which are not present on the current rating list.
The framework will be up to a period of 4 years, with commitment for a minimum of 2 years (after which they may extend for 2 further 1 year terms).
Estimated value excluding VAT: 5 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: Optional 2 1-year extensions after the initial term of the contract.

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.

A full list of the Regulation 23(1) and 23(2) criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr

Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.
As detailed in the tender documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established.
As detailed in the tender documents.

III.2.3)Technical capacity

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

23.6.2014 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 23.6.2014 – 14:00

Place:

Borehamwood.

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Hertsmere Borough Council has moved to a new way of e-Tendering and worked closely with the County, other Districts and Partners to create a joint procurement website called Supply Hertfordshire. This website is supported by BiP Solutions who provide a system called Delta-ets which is the background platform to Supply Hertfordshire.
Step 1: Registering with Supply Hertfordshire.

To participate in this tender you will need to go into http://supplyhertfordshire.g2b.info/hpf/ and register, thereafter you will be issued with a Username and Password. (If you have already registered with Delta-ets or Supply Hertfordshire, please follow the link above where you can log on using your existing username and password. If you have registered and have forgotten your Username and Password, please click on the forgotten password link below the log in box.) Please keep this Username and Password secure, and do not pass it to any third parties.

Step 2: Completing your Tender.
To complete the Tender you will need to go into the Response Manager area and enter the Tender Access Code D5KKJNM4Q6. You will then need to download the relevant Tender and complete. Please complete the information as fully as possible.
Step 3: Uploading Your Completed PQQ.
Once you have completed your Tender you must then “upload” your completed response in to the Tenderbox (Tender Access Code D5KKJNM4Q6) no later than 12:00 on Monday 23.6.2014.
Please make sure you have submitted your completed Tender to the correct Tender Access Code, the Council will not be held accountable for any errors made by a tenderer in submitting your completed Tender.

If you are experiencing problems, please contact the Delta helpdesk via email at support@supplyhertfordshire.g2b.info or call +44 8452707050 Monday to Friday 9:00 am – 17:00 pm for further assistance.

To view this notice, please click here:

https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=98539774

GO Reference: GO-2014512-PRO-5663793

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Hertsmere Borough Council
Civic Offices
WD6 1WA Borehamwood
UNITED KINGDOM
E-mail: procurement@hertsmere.gov.uk
Telephone: +44 2082072277

Body responsible for mediation procedures

Hertsmere Borough Council
Civic Offices
WD6 1WA Borehamwood
UNITED KINGDOM
Telephone: +44 2082072277

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

12.5.2014