Supply Financial Planning Tool to Schools in Kent
This opportunity is for the provision of a Financial Planning Tool to support Kent schools with Budget planning and forecasting.
United Kingdom-Maidstone: Financial analysis software package
Section I: Contracting authority
I.1)Name and addresses
I.4)Type of the contracting authority
Section II: Object
SS17015 — Schools Financial Planning Tool.
II.1.2)Main CPV code
II.1.3)Type of contract
This opportunity is for the provision of a Financial Planning Tool to support Kent schools with Budget planning and forecasting. Solutions must be able to manage Kent Pay Scales.
II.1.5)Estimated total value
II.1.6)Information about lots
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
II.2.4)Description of the procurement:
Kent County Council Schools Financial Services team sells a Financial and Support Service to schools and academies within Kent and Medway. The support service centres on a Financial Planning Tool which provides the ability for a school to plan, set and monitor budgets, with a facility to create further budget scenarios. The Council is seeking tenders for a fully encompassing, effective and efficient financial management tool, that can be utilised for both council funded schools and academies. This may include occasional instances where Academies cross county borders otherwise this opportunity will be restricted to Kent.
The solution will be required to deliver the following high-level requirements:
1. Ability to plan, set and monitor school and academy budgets.
2. Ability to calculate salary cost using a number of salary pay schemes including the current Kent Range Scheme.
3. To be compatible with school accounting systems, including SIMS FMS6, PS Financials, Sage and Corero.
4. Ability to comply with the Council’s/DfE/ESFA financial returns and requirements.
5. Ability for the council to access, with appropriate permission, individual school’s financial data.
6. Draft financial plans must be stored to a minimum level of IL2. (Impact Level 2).
7. A managed Cloud based delivery.
Further requirements are detailed in the Invitation to Tender documentation.
The majority of KCC funded schools will utilise this solution. Academies and other LA maintained schools will also be able to purchase this tool as is the current practice. There are currently 397 maintained schools and 83 academies supported. Schools Financial Services will provide training and a skills support service for all users, although technical support will be required from the provider. The use of the product to schools/academies within this solution is to be controlled by the Schools Financial Services and the provider will be required to enter into a non-competition agreement with the Council, and agree to provide technical support for any new educational establishments that are added to the solution. Therefore an appropriate licensing model is required.
Potential providers are invited to express an interest and download the documentation from the Kent Business Portal (www.kentbusinessportal.org.uk). If the provider is not already registered on the portal, registration will be required. Expressions of interest cannot be submitted by any other means.
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
II.2.10)Information about variants
II.2.11)Information about options
II.2.13)Information about European Union funds
Section III: Legal, economic, financial and technical information
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.8)Information about the Government Procurement Agreement (GPA)
IV.2.2)Time limit for receipt of tenders or requests to participate
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.7)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
VI.5)Date of dispatch of this notice: