Supply of fire safety systems and equipment services

Supply of fire safety systems and equipment services

The inspection, testing and maintenance of all portable fire fighting equipment such as fire blankets and various types of fire extinguishers in landlord’s common areas, secure service areas, client’s offices, care homes and sheltered and supported accommodation.

United Kingdom-High Wycombe: Fire-prevention services

2014/S 199-351892

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Guinness Partnership Limited
17 Mendy Street
For the attention of: Katherine Rudkin
HP11 2NZ High Wycombe
UNITED KINGDOM
Telephone: +44 1494535823
E-mail: procurement@guinness.org.uk
Fax: +44 1494459502

Internet address(es):

General address of the contracting authority: www.guinnesspartnership.com

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA2146

Further information can be obtained from: The Guinness Partnership Limited
17, Mendy Street
HP11 2NZ High Wycombe
UNITED KINGDOM
Telephone: +44 1494535823
E-mail: procurement@guinness.org.uk
Fax: +44 1494459502
Internet address: www.guinnesspartnership.com

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The Guinness Partnership Limited
17, Mendy Street
HP11 2NZ High Wycombe
UNITED KINGDOM
Telephone: +44 1494535823
E-mail: procurement@guinness.org.uk
Fax: +44 1494459502
Internet address: www.guinnesspartnership.com

Tenders or requests to participate must be sent to: The Guinness Partnership Limited
17, Mendy Street
HP11 2NZ High Wycombe
UNITED KINGDOM
Telephone: +44 1494535823
E-mail: procurement@guinness.org.uk
Fax: +44 1494459502
Internet address: www.guinnesspartnership.com

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Supply of fire safety systems and equipment services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: England.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Guinness Partnership is a leading national provider of affordable homes providing accommodation for more than 120 000 people in over 60 000 homes across England. The Partnership is seeking to appoint a preferred contractor for the provision of Fire Safety Systems and Equipment Services in the properties managed by The Partnership. The selected supplier will need to have service flexibility and capacity to accommodate varying operational requirements and a clear commitment to work with The Partnership over the full contract period to ensure evolving requirements remain fully satisfied.
The basis of this proposed Fire Safety Systems and Equipment Services contract is to include, but not limited to, the following works and services to the Guinness properties:
— The inspection, testing, maintenance and cleaning of all emergency lighting luminaires to common stairways, corridors and landlord’s secure service areas (including lift shafts) not limited to housing stock, client’s offices, care homes and sheltered and supported accommodation.
— The inspection, testing, maintenance and cleaning of the fire detection and alarm systems not limited to housing stock, client’s offices, care homes and sheltered and supported accommodation.
— The inspection, testing and maintenance of all portable fire fighting equipment such as fire blankets and various types of fire extinguishers in landlord’s common areas, secure service areas, client’s offices, care homes and sheltered and supported accommodation.
— The inspection, testing and maintenance of all dry and wet riser systems in landlord’s common areas.
— The inspection, testing and maintenance of all automatic opening vents (AOVs) and smoke extraction systems in landlord’s common areas.
— The inspection, testing and maintenance of all automatic sprinkler systems in housing stock, client’s offices, care homes and sheltered and supported accommodation.
— The inspection, testing and maintenance of all door restraint catches and hold open devices linked to fire alarm systems in landlord’s common areas.
— The inspection, testing, maintenance and cleaning of automatic fire curtains.
— Testing alarm panels are connected to alarm receiving centres or Warden Call
— The contractor will be responsible for ensuring all systems are kept in good working order, are legally compliant and that any deficiencies found in the services provided above are reported to the relevant Client Contract Supervisor.
— The contractor will be responsible for establishing and maintaining an asset register of all fire services equipment as described above at each site location. The asset register shall detail each device and each device location. A ‘mimic diagram’ of the complete fire system detailing all devices shall be included with the asset register. The contractor will also be responsible for establishing and maintaining fire service log-books in care homes, sheltered schemes and client’s offices.
— The contractor will responsible for providing and fixing Zone Plans adjacent to main fire control panels where these are found to be incomplete or missing. The Zone Plans will be framed and wall fixed.
— The contractor will also be expected to make recommendations to improve the existing fire detection and alarm systems and to offer suggestions based on best practice for such improvements.
— The successful Contractor(s) will be required to monitor, measure and report on a suite of performance measures. The contractor will be responsible for providing data for a quarterly asset reconciliation.
— The Contractor will be responsible for providing detailed completion records to The Partnership to ensure effective financial and operational control of these services.
— Contractors will be required to establish interfaces or provided files for The Partnership’s asset database Promaster.

II.1.6)Common procurement vocabulary (CPV)

75251110, 50413200, 51700000, 31625000, 39525400, 44480000, 31518200, 35110000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established.
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a reference from their bank.
(2) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(3) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(4) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.

III.2.3)Technical capacity

Minimum level(s) of standards possibly required:
The Pre-Qualification Questionnaire must be completed and returned in accordance with the instructions and by the deadline listed in Section IV.3.4 of the contract notice.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

17.11.2014 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

2.2.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

The Partnership reserve the right to cancel the procurement at any time and not to proceed with the award of any contract at any stage of the procurement process. Tenders should note that the provisions of the ‘Transfer of Undertakings (Protection of Employment) Regulations 2006’ as amended by the ‘Collective Redundancies and Transfer of Undertakings (Protection of Employment) (Amendment) Regulations 2014 may apply to this procurement.
(MT Ref:141971)
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Head of Legal and Governance
The Guinness Partnership, 17 Mendy Street
HP11 2 NZ High Wycombe
UNITED KINGDOM
Telephone: +44 1494535823

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

13.10.2014