Supply of Fitness Equipment to King’s College London

Supply of Fitness Equipment to King’s College London

We are looking for suitably experienced companies to provide excellent replacement fitness equipment. Companies wishing to tender will need to be able to provide a comprehensive range of state-of-the-art cardiovascular, fixed weight and free-weight resistance equipment suitable for use within a busy and dynamic fitness centre.

United Kingdom-London: Fitness equipments

2014/S 069-118213

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

King’s College London
Strand
Contact point(s): http://www.kcl.ac.uk/aboutkings/orgstructure/ps/purchasing/suppliers/etender.aspx
WC2R 2LS London
UNITED KINGDOM
Telephone: +44 2078484431

Internet address(es):

General address of the contracting authority: www.kcl.ac.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

European institution/agency or international organisation
I.3)Main activity

Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

KCL14-0636 Fitness Equipment.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: London
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

We are looking for suitably experienced companies to provide excellent replacement fitness equipment. Companies wishing to tender will need to be able to provide a comprehensive range of state-of-the-art cardiovascular, fixed weight and free-weight resistance equipment suitable for use within a busy and dynamic fitness centre.
Cardiovascular equipment will need to include treadmills, upright and recumbent cycles, elliptical/ cross trainers/equivalent, steppers/equivalent, rowers and upper body ergometers. Fixed weight resistance equipment will need to cover all major muscle groups. All cardiovascular equipment and all fixed-weight resistance equipment must offer users a consistent style of screen for ease of use. Suppliers should be able to offer integrated IT and retention-related solutions on all equipment and integrated TVs and IPod docking on all cardiovascular equipment (where possible). The ability to provide the fitness equipment will need to be supported with a proven track record in providing the highest levels of customer care and service to meet the needs of a successful gym operating in many diverse markets.
II.1.6)Common procurement vocabulary (CPV)

37440000, 51121000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

One-off purchasing costs of Fitness Equipment plus 5 year service/maintenance of it.
Estimated value excluding VAT: 200 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Starting 1.9.2014. Completion 31.8.2019

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As stated in the tender and supporting documentation.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As stated in the tender and supporting documentation.
Minimum level(s) of standards possibly required: A minimum turnover of GBP 800 000 per annum is required. As stated in the tender and supporting documentation.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As stated in the tender and supporting documentation.
Minimum level(s) of standards possibly required:
As stated in the tender and supporting documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

KCL14-0636.
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 8.5.2014 – 18:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

15.5.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

until: 1.9.2014
IV.3.8)Conditions for opening of tenders

Date: 15.5.2014 – 13:00
Place:

London

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Two members of staff – at least one from Procurement.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Royal Courts of Justice
Strand
WC2A 2LL London
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The contracting authority will incorporate a minimum 10-calendar-day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek such information as included in the Public Contracts Regulations 2006 (as amended). If an appeal regarding the award of this contract cannot be resolved, the regulations provide for aggrieved parties to take action in the High Court. Any such action must be taken promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the awards decision. If a contract has been entered into, the Court may only award damages.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

4.4.2014