Supply of Flag and Flagpole Maintenance Services

The provision of full 24/7/365 planned and reactive maintenance service for flags and flagpoles across the MOPAC Estate.

United Kingdom-London: Support equipment

2016/S 118-210745

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Mayor’s Office for Policing and Crime (MOPAC) c/o Metropolitan Police Service
11th Floor, Empress State Building, Lillie Road
For the attention of: Mr Nathan Fox
SW6 1TR London
United Kingdom
E-mail: FMIntegrator_Sourcing@kbr.com

Internet address(es):

General address of the contracting authority: http://www.met.police.uk/

Further information can be obtained from: The Mayor’s Office for Policing and Crime (MOPAC) c/o Metropolitan Police Service
11th Floor, Empress State Building, Lillie Road
For the attention of: Mr Nathan Fox
SW6 1TR London
United Kingdom
E-mail: FMIntegrator_Sourcing@kbr.com

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:The Mayor’s Office for Policing and Crime (MOPAC) c/o Metropolitan Police Service
11th Floor, Empress State Building, Lillie Road
For the attention of: Mr Nathan Fox
SW6 1TR London
United Kingdom
E-mail: FMIntegrator_Sourcing@kbr.com

Tenders or requests to participate must be sent to: The Mayor’s Office for Policing and Crime (MOPAC) c/o Metropolitan Police Service
11th Floor, Empress State Building, Lillie Road
For the attention of: Mr Nathan Fox
SW6 1TR London
United Kingdom
E-mail: FMIntegrator_Sourcing@kbr.com

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Public order and safety

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

The Supply of Flag and Flagpole Maintenance Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services

NUTS code UKI

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The provision of full 24/7/365 planned and reactive maintenance service for flags and flagpoles across the MOPAC Estate. The Estate covers 32 boroughs within the Greater London area, and a number of other locations, more fully defined in Specification of Requirements.
The MOPAC/MPS intend to enter into either a 3 or 5 year call-off contract, commencing April 2017, with unilateral options for the MOPAC/MPS to extend for no more than 2 or 2 years respectively (for a maximum of a 7 year contract duration).
The value of MOPAC expenditure on this contract is anticipated to be 994 000 000 GBP (at June 2016 prices).

II.1.6)Common procurement vocabulary (CPV)

35820000, 45000000, 71000000, 50700000, 45450000, 35821000, 79993000, 35821100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

II.2.2)Information about options

Options: yes
Description of these options: The MOPAC/MPS intend to enter into 3 or 5 year call-off contract agreement, commencing April 2017, with unilateral options for the MOPAC/MPS to extend for no more than 2 or 2 years respectively (for a maximum of a 7 year contract duration). Provisional timetable for recourse to these options: in days: 0 (from the award of the contract).
Provisional timetable for recourse to these options:
in days: 0 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Specific requirements and information will be provided in the Pre-Qualification Questionnaire (PQQ) and subsequently the Invitation to Tender (ITT) which can be downloaded by accessing: http://www.bluelight.gov.uk

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes

Description of particular conditions: Specific requirements and information will be provided in the Pre-Qualification Questionnaire (PQQ) and subsequently the Invitation to Tender (ITT) which can be downloaded by accessing: http://www.bluelight.gov.uk

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Specific requirements and information will be provided in the Pre-Qualification Questionnaire (PQQ) and subsequently the Invitation to Tender (ITT) which can be downloaded by accessing: http://www.bluelight.gov.uk

III.2.2)Economic and financial ability

Minimum level(s) of standards possibly required: Specific requirements and information will be provided in the Pre-Qualification Questionnaire (PQQ) and subsequently the Invitation to Tender (ITT) which can be downloaded by accessing: http://www.bluelight.gov.uk

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:

Minimum level(s) of standards possibly required:

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 8

Objective criteria for choosing the limited number of candidates: Specific requirements and information will be provided in the Pre-Qualification Questionnaire (PQQ) and subsequently the Invitation to Tender (ITT) which can be downloaded by accessing: http://www.bluelight.gov.uk

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

AAQJ-Z7E9MF

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2015/S 171-311153 of 4.9.2015

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

16.9.2016 – 16:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

11.8.2016

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 24.2.2019.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Helen Linklater
Commercial Services, 11th Floor, Empress State Building, Empress Approach, Lillie Road
SW6 1TR London
United Kingdom

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

16.6.2016

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