Supply of Floor Cleaning Equipment

The Supply of Floor Cleaning Equipment (including repairs and maintenance).

United Kingdom-Aberdeen: Floor-cleaning machines

2016/S 056-093465

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Aberdeen City Council

Woodhill House, Westburn Road
Contact point(s): Commercial and Procurement Services
For the attention of: Melanie Mackenzie
AB16 5GB Aberdeen
UNITED KINGDOM
Telephone: +44 1224665652
Fax: +44 1224665656

Internet address(es):

General address of the contracting authority: http://www.aberdeencity.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00231

Electronic access to information: http://www.publiccontractsscotland.gov.uk/

Electronic submission of tenders and requests to participate: http://www.publiccontractsscotland.gov.uk/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Aberdeenshire Council

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

The Supply of Floor Cleaning Equipment (including repairs and maintenance).

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Aberdeen City and Aberdeenshire.

NUTS code UKM5

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Aberdeen City Council and Aberdeenshire Council (together ‘the Councils’) have a requirement for the Supply of Floor Cleaning Equipment (including Repairs and Maintenance), (the ‘Services’) which will be split into the below lots.
Lot 1: Vacuum/Suction Cleaners;
Lot 2: Floor Cleaning Machines;
Lot 3: Scrubber Dryers;
Lot 4: Carpet Cleaners;
Lot 5: Servicing/Repairs.

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland web site athttp://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=437338

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available athttp://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

II.1.6)Common procurement vocabulary (CPV)

39713410

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes

Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

To be detailed in ITT documentation.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 1.8.2016. Completion 31.7.2019

Information about lots

Lot No: 1 Lot title: Vacuum/Suction Cleaners

1)Short description

Vacuum/Suction Cleaners.

2)Common procurement vocabulary (CPV)

39713410

3)Quantity or scope

To be detailed in ITT documentation.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 2 Lot title: Floor Cleaning Machines

1)Short description

Floor Cleaning Machines.

2)Common procurement vocabulary (CPV)

39713410

3)Quantity or scope

To be detailed in ITT documentation.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 3 Lot title: Scrubber Dryers

1)Short description

Scrubber Dryers.

2)Common procurement vocabulary (CPV)

39713410

3)Quantity or scope

To be detailed in ITT documentation.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 4 Lot title: Carpet Cleaners

1)Short description

Carpet Cleaners.

2)Common procurement vocabulary (CPV)

39713410

3)Quantity or scope

To be detailed in ITT documentation.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 5 Lot title: Repairs/Maintenance

1)Short description

Repairs/Maintenance Floor Cleaning Machines.

2)Common procurement vocabulary (CPV)

39713410

3)Quantity or scope

To be detailed in ITT documentation.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

III.2.3)Technical capacity

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: As per PQQ.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

892/ACP/601

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 11.4.2016

IV.3.4)Time limit for receipt of tenders or requests to participate

18.4.2016 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

2.5.2016

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

VI.3)Additional information

(SC Ref:437338).

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

17.3.2016