Supply Of Fresh Cakes and Gateaux

Supply Of Fresh Cakes and Gateaux

LCC is inviting tenders on the terms set out in this ITT for the supply and distribution of fresh cakes and gateaux.

United Kingdom-Preston: Cakes

2014/S 021-032605

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Lancashire County Council
County Hall
Contact point(s):
For the attention of: Chris Ridings
PR1 0LD Preston

Internet address(es):

General address of the contracting authority:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

See section VI.3 (Additional Information)

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

CORP – The Supply Of Fresh Cakes and Gateaux.
II.1.2)Type of contract and location of works, place of delivery or of performance

NUTS code UKD43

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with a single operator
Duration of the framework agreement

Duration in years: 2
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 68 000 GBP

II.1.5)Short description of the contract or purchase(s)

LCC is inviting tenders on the terms set out in this ITT for the supply and distribution of fresh cakes and gateaux, supported by the contract specification in Schedule One. These products include a diverse range of high quality individual, whole and pre portioned fresh cream cakes, meringues, puddings, gateaux, tarts, flans, tray bakes, cheesecakes, sweet pies etc.
II.1.6)Common procurement vocabulary (CPV)

15812200, 15812000, 15810000, 15820000

II.1.7)Information about Government Procurement Agreement (GPA)

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The contract awarded will start no later than 21.7.2014. A supplier awarded such a contract must be fully operational at this point. The contract period will be from 21.7.2014 to 20.7.2016. There may be an extension period of up to 2 years to 20.7.2018 subject to the agreement of both parties and contractual performance.
The total value of GBP 68 000 represents the full scope of the agreement i.e. 4 years (the annual value of the goods to be procured through the framework is estimated to be GBP 17 000)
For product and service details and unit listings/delivery addresses – refer to the tender document.
II.2.2)Information about options

Options: yes
Description of these options: See II 2.1) Option to extend for up to 2 years following initial period.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: see below and tender documents.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See below and tender documents.
Minimum level(s) of standards possibly required: The economic operator must effect and maintain in force with a reputable insurance company a policy or policies of insurance covering all the matters which are contemplated by the Contract including but not limited to public liability employer’s liability and product liability insurance with minimum cover levels of:
— GBP 5 000 000 in respect of public liability; and
— GBP 10 000 000 in respect of employer’s liability;
For each and every claim the number of claims is unlimited; and
— GBP 2 000 000 in respect of product liability;
If the economic operator does not have the stated insurance levels as indicated above, they must confirm they are willing and able to raise their current insurance levels to meet those requirements ahead of the contract start date.
The economic operator shall produce copies of all policy documents, certificates and premium receipts to LCC/OCL if requested to do so.
The economic operator must have turned over at least GBP 57 000 for each of the last two financial years to demonstrate that the estimated annual value of the contract being tendered for does not exceed more than 30 % of recent annual turnover.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See below and tender documents
Minimum level(s) of standards possibly required:
The economic operator must have a written health and safety at work policy, and health and safety at work system.
The economic operator must have been in the business of co-ordinating and delivering a fully managed, time critical fresh cakes and gateaux distribution operation continually for a minimum of three (3) years to demonstrate the minimum experience the Purchaser requires.
The economic operator must have been in the business of supplying and delivering fresh cakes and gateaux products at a minimum rate of 18 deliveries per week for 1 year to demonstrate the bear minimum experience the Purchaser requires.
The economic operator must at the point in time of tendering, be able to deliver the products in a chilled / refrigerated vehicle.
If the economic operator is a distributor of product only (and not also a manufacturer of product to be supplied under the Contract), it is the responsibility of the distributor to ensure that any manufacturers that they engage for the provision of the contract, be accredited to SALSA or equivalent as a minimum standard.
Economic operators which are manufacturers themselves must have the SALSA accreditation or equivalent.
All economic operators which pass Stage 2 will move onto Stage 3; Award Criteria. Please refer to the tender documentation: The tender evaluation panel reserves the right not to progress all tenderers through to product testing and site visits.
Parent company guarantee may be requested where applicable.
See Terms and Conditions contained in ITT document.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

11.3.2014 – 10:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 120 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Date: 11.3.2014

Lancashire County Council, County Secretary and Solicitor (Tenders) – Central Mailroom, PO BOX 340, Preston, Lancashire, PR1 8GR.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: Prior to expiry of provision
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Tenderers are encouraged to obtain and submit their tender responses via Lancashire County Council’s electronic tendering system. Use of the system does not require high specification IT equipment or connections, nor high level personal IT skills/capabilities. Access to the system/software and advice/training is free of charge.
Where a successful tenderer’s capacity and capability permits, Lancashire County Council will expect the successful tenderer, if and when approached, to be willing to contract with other UK public sector bodies for the products/service tendered herein, at the prices/costs agreed as a result of this competition. ITT documents will provide further detail. This expectation will not be considered in the scoring of the ITT.
The list of possible Local authorities, police and emergency services & NHS bodies, that are eligible to join the contract are listed in the following websites:
Lancashire schools, colleges and academies:

Central Government Departments and their Agencies

UK Local Authorities, colleges, academies, higher education establishments (including universities) and schools;

Fire and rescue service;



VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:29.1.2014