Supply of Fresh and Cooked Meats

Supply of Fresh and Cooked Meats

Caerphilly County Borough Council are seeking to establish a framework Agreement for the Supply and Distribution of Fresh and Cooked Meats.

United Kingdom-Hengoed: Animal products, meat and meat products

2017/S 179-366132

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Caerphilly County Borough Council
Penallta House, Tredomen Park, Ystrad Mynach
CF82 7PG
United Kingdom
Telephone: +44 1443863161
Fax: +44 1443863062
NUTS code: UKL16
Internet address(es):Main address:

Address of the buyer profile:

I.2)Joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement


The Supply of Fresh and Cooked Meats.

Reference number: CCBC/PS1594/17/RJ

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

Caerphilly County Borough Council are seeking to establish a framework Agreement for the Supply and Distribution of Fresh and Cooked Meats in accordance with the tender documents.

II.1.5)Estimated total value

Value excluding VAT: 540 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKL16
Main site or place of performance:

Establishments within the boundaries of Caerphilly County Borough Council.

II.2.4)Description of the procurement:

Caerphilly County Borough Council invites tenders in for the Supply and Distribution of Fresh and Cooked Meats to participating establishments within Caerphilly County Borough.

This framework agreement will be available to Caerphilly County Borough Council only and will primarily be used by our Schools and Social Services establishments. It should be noted that the framework agreement is open to all client departments within the Authority.

This Framework Agreement is a non contractual arrangement whereby the Framework Provider(s) offers the supply of goods at an agreed price for the offer period subject to variations but a contractual relationship between the Framework Provider(s) and the Purchaser(s) does not become effective until the Purchaser(s) places an order with the Framework Provider (s) for the supply of goods.

This Framework Agreement will not be for any fixed quantity but only for such quantities as the Purchaser(s) may order from time to time.

The Council do not bind themselves to purchase any fixed quantity of goods or any goods at all. The estimate of requirements based on previous usage is provided by the Council and is merely to assist the tenderer in making their bid.

The period of the framework shall be 1.12.2017 to 31.5.2019. The Council, reserves the right, subject to satisfactory service provision, to extend the contract for a period of up to one year until 31.5.2020.

Suppliers accepted onto the framework agreement will be required to hold a Caerphilly Third Party Food Hygiene Audit. Further information on qualifying criteria can be found within the tender documents.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 60
Price – Weighting: 40
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 18
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 2
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 18/10/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English, Welsh

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 18/10/2017
Local time: 12:00

Ty Penallta, Tredomen Business Park, Ystrad Mynach, CF82 7PG.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

As part of the process, the tender will be undertaken utilising Caerphilly CBC’s Proactis Plaza e-tendering system. Therefore, companies are invited to follow the following directions to register on the system:

1. Log in to the Proactis Plaza E-Sourcing Portal at

2. Click the Register Now button at the bottom of the window.

3. Enter your correct Organisation Name, Details and Primary Contact Details. The system will auto generate the Organisation ID and User Name for you.

4. Please make a note of the Organisation ID and User Name, then click Register.

5. You will then receive an email from the system asking you to Click here to activate your account. This takes you to Enter Organisation Details.

6. Please enter the information requested, click Next and follow the instructions ensuring that you enter all applicable details.

7. In the Enter Product Classification screen please ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice.

8. Accept the Terms and Conditions and then click Next. This takes you in to the Welcome window.

9. In the Welcome window please enter your User Name (User ID) and password. You now need to create your unique password. Please ensure that you make a note of this along with the other information already recorded.

10. Now click Done and you will enter the Supplier Home page.

11. From the Home Page, go to the ‘Opportunities’ area, then search for New Opportunities. Click on the ‘ID’ of the relevant opportunity and then click to register your interest on the relevant button. Click the Requests from Buyers command in the Opportunities area. This will take you to the list of current opportunities available to you.

12. Click the Project ID that relates to this notice, this will take you into the Tender Request.

13. Note the closing date for completion of the relevant project. Please review the Items tab and the Documents tab as there will be information relating to the project held here.

14. You can now either Create a Response to, or Decline this opportunity.

Note: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

Procurement is viewed as a key driver for delivering the Council’s sustainable development commitment.

Sustainable development means ensuring that the Council’s actions contribute in the round to social, economic and environmental well-being now and in the future; improving the environment, building stronger communities, reducing social exclusion and poverty and encouraging the development of the economy.

The Council’s commitment to deliver ‘Community Benefit’ outcomes is designed to ensure that wider social and economic issues are taken into account when utilising procurement processes for contracts and the spending of public money.

Suppliers must provide a Community Benefit statement for review as a Non-Core approach.

(WA Ref:71033)

The buyer considers that this contract is suitable for consortia.

VI.4)Procedures for review

VI.4.1)Review body

Caerphilly County Borough Council
Penallta House, Tredomen Park, Ystrad Mynach
CF82 7PG
United Kingdom
Telephone: +44 1443863161
Fax: +44 1443863167Internet
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: