Supply of Fresh and Frozen Meat and Poultry Products to University of Durham

Supply of Fresh and Frozen Meat and Poultry Products to University of Durham

The University of Durham requires a contract for the Provision of Fresh and Frozen Meat and Poultry. The intention is to award the contract as a sole supplier framework agreement.

United Kingdom-Durham: Animal products, meat and meat products

2014/S 051-084901

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of Durham
Procurement Service, Mountjoy Centre, Holly Wing, Stockton Road
For the attention of: Liam Glasper
DH1 3LE Durham
UNITED KINGDOM
Telephone: +44 1913344528
E-mail: liam.glasper@durham.ac.uk
Fax: +44 1913344539

Internet address(es):

General address of the contracting authority: www.durham.ac.uk

Address of the buyer profile: http://events.transaxions.com/service.aspx?event=6711

Electronic access to information: http://events.transaxions.com/service.aspx?event=6711

Electronic submission of tenders and requests to participate: http://events.transaxions.com/service.aspx?event=6711

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Provision of Fresh and Frozen Meat and Poultry Products.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
NUTS code UKC1

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with a single operator
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 2 900 000 GBP

II.1.5)Short description of the contract or purchase(s)

The University of Durham requires a contract for the Provision of Fresh and Frozen Meat and Poultry. The intention is to award the contract as a sole supplier framework agreement. The contract will initially be for 2 years with the option to extend for a further 2 years on a year by year basis (2 + 1 + 1). The extension will be based on performance and requirements.
The appointed supplier must be able to supply a range of products to meet the diverse needs from routine cafeteria food to high kudos events. Deliveries will be required to various locations in Durham City and Stockton-on-Tees 6 days a week as well as cover over UK bank holidays and the Christmas period.
To express an interest please go to the following link:
http://events.transaxions.com/service.aspx?event=6711

II.1.6)Common procurement vocabulary (CPV)

15100000, 15110000, 15111000, 15112000, 15113000, 15114000, 15115000, 15130000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Contract value approximately 725,000 for 4 years = 2,900,000.
II.2.2)Information about options

Options: yes
Description of these options: The contract will initially be for 2 years with the option to extend for a further 2 years on a year by year basis (2 + 1 + 1). The extension will be based on performance and the University’s requirements.
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 24 (from the award of the contract)
II.3)Duration of the contract or time limit for completion

Starting 1.8.2014. Completion 31.7.2016

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Requested in pre-qualification questionnaire.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and Several Liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please go to the following link to see the Durham University exclusion criteria document: http://events.transaxions.com/service.aspx?event=6711

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please go to the following link to see the Durham University exclusion criteria document: http://events.transaxions.com/service.aspx?event=6711

Minimum level(s) of standards possibly required: Any minimum levels of standards are detailed at the following link: http://events.transaxions.com/service.aspx?event=6711

III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

OJEU13-026
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 11.4.2014 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

11.4.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

28.4.2014
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Date: 2.6.2014 – 12:00
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Authorised University personnel using the eSourcing system.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 4 years.
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

As in section V1.4.2 below

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: This authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. The communication will be in the form of a letter which will be issued electronically. The letter will provide a full debrief and contact details should a tenderer wish to appeal the decision. The timescale for appeals will be detailed in the letter.
If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the court may order the settling aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the court may only award damages.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:10.3.2014