Supply of Fruit and Vegetables to House of Commons

Supply of Fruit and Vegetables to House of Commons

The Catering and Retail Services (CRS) of the House of Commons (HOC) are intending to put in place a contract for the daily supply and delivery of fresh and prepared fruit and vegetables.

UK-London: fruit, vegetables and related products

2012/S 120-199113

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The House of Commons
1st Floor, 14 Tothill Street
Contact point(s): Business Support Team
Telephone: +44 2072191600

Internet address(es):

General address of the contracting authority:

Electronic access to information:

Electronic submission of tenders and requests to participate:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: UK Parliament
I.3)Main activity
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

GSP1030 Provision of Fruit and Vegetables.
II.1.2)Type of contract and location of works, place of delivery or of performance

NUTS code UKI11

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Fruit, vegetables and related products. The Catering and Retail Services (CRS) of the House of Commons (HOC) are intending to put in place a contract for the daily supply and delivery of fresh and prepared fruit and vegetables. The exact requirements will be detailed in the tender documents of this procurement, however, at a minimum suppliers must be able to provide a wide range of high quality fresh fruit and vegetables for use within the fine dining and cafeteria outlets of the House of Commons. To supply fruit portions for retail outlets and to provide pre-prepared fruit and vegetables in appropriate packaging. The CRS is looking to put in place a contract which consistently sources and delivers high quality produce. GM products are to be avoided. The CRS is looking for innovation and to improve the value for money offered by this contract. The contract will be for a 2 year period. The CRS is intending to appoint two suppliers for this food category – A primary supplier and a reserve supplier – both able to provide the requirements as detailed and in addition support and assist the Authority by providing category contract management.
II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The House of Commons operate an Offsite Consolidation Centre (OSCC) in NW10 where all deliveries must be made. Deliveries will be allocated a time slot which must be adhered to. Vehicle and Driver will undergo various security checks which they must be able to pass. Suppliers will be given full details and guidance upon award of the contract. Suppliers should note that for this food group the allocated times for deliveries is between Midnight and 4.00 am.
Bidders must be able to indicate their experience in delivering to high security limited access sites similar to the OSCC; the ability to guarantee deliveries within the time frame set by OSCC and should the need arise make a second delivery to OSCC by 09.00 am on the same day.
Bidders must be able to demonstrate they have appropriate Insurances, Policies, Systems and Certificates to deliver the obligations and requirements of this contract.
Estimated value excluding VAT: 385 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Applicants are required to download the tender documentation. This may be obtained from the following website as described at III.2.3 and must be completed and returned by the deadline given at IV.3.4 below. The tender documentation shall include, but not be limited to, the matters detailed under clauses III.2.2 and III.2.3 below.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As stated in the Tender Documents.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As stated in the Tender Documents.
The Tender Documents will be accessible at the following website To be able to access these documents you will need to select the above quoted tender in the “current tenders” list, click on the “view tender details” and express interest by clicking on the button provided. Afterwards, you will need to register your company details, thereafter you will be issued with a username and password. If you have already registered with In-Tend previously, please follow the link shown, this will redirect you to the home page where you can log on using your existing username and password to collect the tender documents. If you have registered and have forgotten your username and password, please click on the forgotten password link on the In-Tend homepage. Please keep this username and password secure, and do not pass it to any third parties. If you are experiencing problems, then please contact the In-Tend helpdesk via email: or call +44 1332869400 for further assistance. Please ensure that you allow yourself plenty of time when responding to this invitation to tender prior to the closing date as in in IV.3.4. If you are uploading multiple documents you will have to individually load one document at a time or you can opt to zip all the documents in an application like WinZip or WinRar.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
IV.2.2)Information about electronic auction
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

13.8.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds
VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs).However, any selection of tenderers will be based solely on the criteria set out for the procurement,and the contract will be awarded on the basis of the most economically advantageous tender. GO Reference: GO-2012621-PRO-4010913.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

The Corporate Officers of the House of Lords and the House of Commons
Department of Finance, House of Commons, 1st Floor,, London,
Telephone: +44 2072191600

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:21.6.2012