Supply Furniture to Transport for London

Transport for London is seeking to procure a 1-stop shop furniture supplier to cover all requirements of the organisation, both Head Office and Operational.

United Kingdom-London: Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

2016/S 105-187582

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Transport for London – (Procurement Operations)
100 Petty France
For the attention of: Fiona Brand-Logue
SW1H 0BD London
UNITED KINGDOM
Telephone: +44 2030547390
E-mail: fionabrandlogue@tfl.gov.uk
Fax: +44 2030548367

Internet address(es):

General address of the contracting authority: www.tfl.gov.uk

Address of the buyer profile: http://https://eprocurement.tfl.gov.uk/epps/home.do

Electronic access to information: http://https://eprocurement.tfl.gov.uk/epps/home.do

Electronic submission of tenders and requests to participate: http://https://eprocurement.tfl.gov.uk/epps/home.do

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

TfL 90921 Pan-TfL Furniture.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: UK.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Transport for London (TfL) is seeking to procure a 1-stop shop furniture supplier to cover all requirements of the organisation, both Head Office and Operational. This will be a 3-phase procurement.

II.1.6)Common procurement vocabulary (CPV)

39000000, 39100000, 45421153, 39130000, 39150000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The proposed contract is to award a 1-stop shop arrangement to a single supplier to cover all of TfL’s new, ongoing and legacy furniture requirements. The Contract will also be accessible by TfL’s other Functional Bodies that fall under Greater London Authority (GLA). These are: London Fire and Emergency Planning Authority/London Fire Brigade (LFEPA/LFB), Mayors Office for Policing and Crime/Metropolitan Police Authority ( MOPAC/MPA), Greater London Authority (GLA), London Legacy Development Corporation (LLDC), Old Oak Common and Park Royal Development Corporation (OPDC).
TfL have over 39 Head Office buildings, over 435 LUL Operational Railway and 35 Overland Operational buildings, stations and depots. The remit is to accommodate staff relocations, accommodation and neighbourhood working and remodelling of occupied areas and more specialist operational Control Rooms.
Estimated value excluding VAT: 22 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The Contract duration will be for an initial five (5) years with an option to extend for a further five (5) years in multiples of 12 month periods.
Provisional timetable for recourse to these options:
in months: 60 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 120 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

If deemed necessary by the Authority acting reasonably, a performance bond or parent company guarantee maybe required.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details will be included within the Invitation to Tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Should groups of contractors wish to submit a joint response, they will be required to form a single entity representing the group to whom the Authority will award the Contract. Alternatively, a contractor in the group must be appointed as the lead and this contractor will act on behalf and be responsible for the entire group and will be the party to whom the Authority awards the Contract.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please refer to the Pre-Qualification Questionnaire (PQQ).

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please refer to the Pre-Qualification Questionnaire (PQQ).

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please refer to the Pre-Qualification Questionnaire (PQQ).

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures) no

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 1: and maximum number 5
Objective criteria for choosing the limited number of candidates: Short-listing for initial tender stage will be five (5) suppliers, short-listing for 2nd stage of the tender process will be a maximum of three (3) suppliers.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 30.6.2016 – 16:59
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

30.6.2016 – 17:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Bidders who wish to be considered for the next stage of this procurement process should complete the Pre-Qualification Questionnaire (‘PQQ’) relating to this project. The PQQ can be found on the Transport for London e-tendering portal: http://eprocurement.tfl.gov.uk 1 electronic copy of the completed PQQ and supporting documents should be uploaded to the Transport for London portal in accordance with the instructions set out in the PQQ.

The Contracting Authority reserves the right to cancel the tender process at any point without any liability to any economic operator or otherwise. The Contracting Authority reserves the right not to award a contract for any reason without any liability to any economic operator or otherwise. The Contracting Authority is not liable for any costs resulting from cancellation of this process nor for any costs incurred by or on behalf of economic operators in responding to this Contract Notice or taking part in this tender process.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Transport for London
Windsor House, 42-50 Victoria Street
SW1H 0TL London
UNITED KINGDOM
E-mail: fionabrandlogue@tfl.gov.uk
Telephone: +44 2030547390
Internet address: http://www.tfl.gov.uk
Fax: +44 2030548367

Body responsible for mediation procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The contracting authority will incorporate a minimum of 10 calendar days standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to consider the decision and highlight any errors in the award process. Such appeals should be addressed to the contact in VI.4.1) If an appeal regarding the award of a contract has not been successfully resolved, Public Contracts Regulations 2015) and any amendments thereon provide for aggrieved parties to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly and the intention to take action brought to the attention of the contracting authority to enable suspension of award proceedings.

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

31.5.2016

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