Supply of Furniture to Universities
The NWUPC wishes to establish a multi provider Framework Agreement for the supply, delivery and installation of Furniture. The NWUPC is acting as lead consortia.
United Kingdom-Manchester: Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products
2014/S 093-162842
Contract notice
Supplies
Directive 2004/18/EC
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
NWUPC Ltd
Albert House, 17 Bloom Street
For the attention of: Laura Brooks
M1 3HZ Manchester
UNITED KINGDOM
Telephone: +44 1612348010
E-mail: laura.brooks@manchester.ac.uk
Internet address(es):
General address of the contracting authority: http://www.nwupc.ac.uk/
Address of the buyer profile: https://in-tendhost.co.uk/nwupc
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
I.3)Main activity
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: yes
Members of the Higher Education and Further Education Consortium
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
Purchase
NUTS code UK
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement
Framework agreement with several operators
Duration of the framework agreement
Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT:
Range: between 39 526 809,92 and 158 107 239,68 GBP
II.1.5)Short description of the contract or purchase(s)
The scope of the Framework Agreement will include but not be limited to the following items contained in Table 1 and 2 below.
Table 1, Furniture Scope:
Desking (including office, bench, height adjustable and reception desking);
Tables (including general, flip top and coffee tables);
Seating (including office, specialist ergonomic, general, conference visitor and stackable seating);
Storage (including tambour units, bookcases, storage units cupboards, filing cabinets and pedestals);
Screens.
It is a mandatory requirement that the Potential Provider can supply ALL of the above products through the framework agreement.
In addition to the above the Framework Agreement will also include the provision of the following product groups.
Table 2, Extended Furniture Scope:
Bar, Bistro, Restaurant Furniture;
Breakout Furniture;
Exam Desking;
Bespoke Furniture;
Teaching Furniture.
The ability to provide the above types of furniture will not be mandatory.
Awarded suppliers will be able to provide products from their own ranges or from third party manufacturers but in all instances the orders will be placed with, invoiced by, and managed by, the Agreement holder or their nominated distributor.
This Framework Agreement will commence on 1.1.2015 for an initial period of 2 years until 31.12.2016. Consideration will be given to extending the Agreement for a further 2 12 month periods until 31.12.2018, subject to satisfactory performance and the agreement of both parties.
NWUPC and CPC have committed to participate in this procurement exercise. Please see below the level of spend through the current NWUPC Furniture Framework Agreement from November 2010 to January 2014.
Table 3, Current NWUPC Furniture Framework Agreement NWUPC and CPC Spend.
1.11.2010 to 31.7.2011, GBP 4,275,933.80;
1.8.2011 to 31.7.2012, GBP 12,552,616.46;
1.8.2012 to 31.7.2013, GBP 9,544,097.80;
1.8.2013 to 31.1.2014, GBP 5,742,884.99.
The estimated annual value of the contract is between GBP 9,881,702.48 to GBP 39,526,809.92, this estimated is based on the previous spend through the current NWUPC Furniture Framework Agreement. Spend through the Framework Agreement may potentially increase due a potential increase in capital spend for NWUPC members and a possible increased CPC membership.
There no guaranteed level of expenditure on this Agreement; the competitiveness, level of service offered, and marketing effort of the chosen suppliers will be a large factor in determining how many institutions support the Agreement. The Authority are looking for Providers who will actively promote and market the Agreement and it is anticipated that multiple Providers will be appointed under the Framework Agreement.
A list of consortia members can be located at:
NWUPC http://www.nwupc.ac.uk/our-members
CPC http://www.cpc.salford.ac.uk/members
CPC membership is growing and is likely to increase during the period of this framework agreement.
The Framework Agreement is to be open to the current and future member institutions and affiliated Public Sector bodies including FE colleges as defined by the Consortia. Any other HE or FE Institution within the UK wishing to participate in this agreement is only able to do so via a subsequent application that is accepted by the NWUPC. The membership of the Consortia may change in the future owing to strategic realignment or the inclusion of new full or associate and affiliate members, who could be outside the education/research sector, but within the public sector. Institutions that are not members of the Consortia may be subject to the payment of additional access fees on an annual basis to the co-ordinating body in respect of their use of the agreement. These fees are individually agreed up front with each institution and may be waived at the discretion of the NWUPC. The agreements will also be made available, during their incubation period, to those participating institutions spin off companies where 50 % or more of their equity is owned by a participating institution or group of participating institutions.
Please see below a list of consortia members for NEUPC, SUPC, APUC, LUPC and HEPCW. All Agreements resulting from this tender process should be made available to and apply to all current and future members of the participating consortia. It should also apply, with the express written permission of the Authority, to any member of any other Higher or Further Education regional purchasing consortium or any other Higher Education Institution in the United Kingdom as well as the Research Councils, providing that they formally commit to participate in and support this Agreement. The Authority will only grant permission at the request of the consortium; or an institution if it is not a member of a Consortium. This Agreement is not intended to replace any current Agreements that either participating or non-participating consortia may already have in place.
NEUPC http://www.neupc.ac.uk/our-members
SUPC http://supc.procureweb.ac.uk/about-us
APUC http://www.apuc-scot.ac.uk/#!/members
LUPC http://www.lupc.ac.uk/list-of-members.html
HEPCW http://www.hepcw.ac.uk/about-us-2/
This framework agreement will be open for NWUPC and CPC members for European Regional Development Fund (ERDF) projects.
Any clarifications about the procurement should be submitted in writing by the methods outlined in Section 1.6 in the Pre – Qualification Introduction document and be received by Thursday 29.5.2014, otherwise a response cannot be guaranteed. The NWUPC will endeavour to respond to all requests for clarification within 5 working days.
Returns must be uploaded and submitted via the In-Tend system found at https://in-tendhost.co.uk/nwupc by 12:00 noon on the Thursday 12.6.2014. Late returns may not be considered.
Documents can be accessed online via Intend following registration: https://in-tendhost.co.uk/nwupc/aspx/Home
II.1.6)Common procurement vocabulary (CPV)
39000000, 45421153, 39151000, 39130000, 39153000, 79934000, 39100000, 50850000, 39156000, 39150000, 39155000
II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Lots
II.1.9)Information about variants
II.2.1)Total quantity or scope:
The scope of the Framework Agreement will include but not be limited to the following items contained in Table 1 and 2 below.
Table 1, Furniture Scope:
Desking (including office, bench, height adjustable and reception desking);
Tables (including general, flip top and coffee tables);
Seating (including office, specialist ergonomic, general, conference visitor and stackable seating);
Storage (including tambour units, bookcases, storage units cupboards, filing cabinets and pedestals).
Screens:
It is a mandatory requirement that the Potential Provider can supply ALL of the above products through the framework agreement.
In addition to the above the Framework Agreement will also include the provision of the following product groups.
Table 2, Extended Furniture Scope:
Bar, Bistro, Restaurant Furniture;
Breakout Furniture;
Exam Desking;
Bespoke Furniture;
Teaching Furniture.
The ability to provide the above types of furniture will not be mandatory.
Awarded suppliers will be able to provide products from their own ranges or from third party manufacturers but in all instances the orders will be placed with, invoiced by, and managed by, the Agreement holder or their nominated distributor.
This Framework Agreement will commence on 1.1.2015 for an initial period of 2 years until 31.12.2016. Consideration will be given to extending the Agreement for a further 2 12 month periods until 31.12.2018, subject to satisfactory performance and the agreement of both parties.
NWUPC and CPC have committed to participate in this procurement exercise. Please see below the level of spend through the current NWUPC Furniture Framework Agreement from November 2010 to January 2014.
Table 3, Current NWUPC Furniture Framework Agreement NWUPC and CPC Spend:
1.11.2010 to 31.7.2011, GBP 4,275,933.80;
1.8.2011 to 31.7.2012, GBP 12,552,616.46;
1.8.2012 to 31.7.2013, GBP 9,544,097.80;
1.8.2013 to 31.1.2014, GBP 5,742,884.99.
The estimated annual value of the contract is between GBP 9,881,702.48 to GBP 39,526,809.92, this estimated is based on the previous spend through the current NWUPC Furniture Framework Agreement. Spend through the Framework Agreement may potentially increase due a potential increase in capital spend for NWUPC members and a possible increased CPC membership.
There no guaranteed level of expenditure on this Agreement; the competitiveness, level of service offered, and marketing effort of the chosen suppliers will be a large factor in determining how many institutions support the Agreement. The Authority are looking for Providers who will actively promote and market the Agreement and it is anticipated that multiple Providers will be appointed under the Framework Agreement.
A list of consortia members can be located at:
NWUPC http://www.nwupc.ac.uk/our-members
CPC http://www.cpc.salford.ac.uk/members
CPC membership is growing and is likely to increase during the period of this framework agreement.
The Framework Agreement is to be open to the current and future member institutions and affiliated Public Sector bodies including FE colleges as defined by the Consortia. Any other HE or FE Institution within the UK wishing to participate in this agreement is only able to do so via a subsequent application that is accepted by the NWUPC. The membership of the Consortia may change in the future owing to strategic realignment or the inclusion of new full or associate and affiliate members, who could be outside the education/research sector, but within the public sector. Institutions that are not members of the Consortia may be subject to the payment of additional access fees on an annual basis to the co-ordinating body in respect of their use of the agreement. These fees are individually agreed up front with each institution and may be waived at the discretion of the NWUPC. The agreements will also be made available, during their incubation period, to those participating institutions spin off companies where 50 % or more of their equity is owned by a participating institution or group of participating institutions.
Please see below a list of consortia members for NEUPC, SUPC, APUC, LUPC and HEPCW. All Agreements resulting from this tender process should be made available to and apply to all current and future members of the participating consortia. It should also apply, with the express written permission of the Authority, to any member of any other Higher or Further Education regional purchasing consortium or any other Higher Education Institution in the United Kingdom as well as the Research Councils, providing that they formally commit to participate in and support this Agreement. The Authority will only grant permission at the request of the consortium; or an institution if it is not a member of a Consortium. This Agreement is not intended to replace any current Agreements that either participating or non-participating consortia may already have in place.
NEUPC http://www.neupc.ac.uk/our-members
SUPC http://supc.procureweb.ac.uk/about-us
APUC http://www.apuc-scot.ac.uk/#!/members
LUPC http://www.lupc.ac.uk/list-of-members.html
HEPCW http://www.hepcw.ac.uk/about-us-2/
This framework agreement will be open for NWUPC and CPC members for European Regional Development Fund (ERDF) projects.
Any clarifications about the procurement should be submitted in writing by the methods outlined in Section 1.6 in the Pre – Qualification Introduction document and be received by Thursday 29.5.2014, otherwise a response cannot be guaranteed. The NWUPC will endeavour to respond to all requests for clarification within 5 working days.
Returns must be uploaded and submitted via the In-Tend system found at https://in-tendhost.co.uk/nwupc by 12:00 noon on the Thursday 12.6.2014. Late returns may not be considered.
Documents can be accessed online via Intend following registration: https://in-tendhost.co.uk/nwupc/aspx/Home
Estimated value excluding VAT:
Range: between 39 526 809,92 and 158 107 239,68 GBP
II.3)Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information
III.1.1)Deposits and guarantees required:
See documents. The Pre Qualification documents can be down loaded via Intend following registration on the Intend website:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
See documents. The Pre Qualification documents can be down loaded via Intend following registration on the Intend website:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
See documents. The Pre Qualification documents can be down loaded via Intend following registration on the Intend website:
III.1.4)Other particular conditions
Description of particular conditions: See documents. The Pre Qualification documents can be down loaded via Intend following registration on the Intend website:
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: See documents. The Pre Qualification documents can be down loaded via Intend following registration on the Intend website:
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: See documents. The Pre Qualification documents can be down loaded via Intend following registration on the Intend website:
https://in-tendhost.co.uk/nwupc
Minimum level(s) of standards possibly required: See documents. The Pre Qualification documents can be down loaded via Intend following registration on the Intend website:
III.2.3)Technical capacity
See documents. The Pre Qualification documents can be down loaded via Intend following registration on the Intend website:
https://in-tendhost.co.uk/nwupc
Minimum level(s) of standards possibly required:
See documents. The Pre Qualification documents can be down loaded via Intend following registration on the Intend website:
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Objective criteria for choosing the limited number of candidates: Minimum number of operators to be invited to Invitation to Tender is 5 inline with regulations.
IV.2.1)Award criteria
IV.2.2)Information about electronic auction
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.8)Conditions for opening of tenders
Place:
NWUPC Ltd, Albert House, 17 Bloom Street, Manchester, M1 3HZ.
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Staff members and or consortia members of the NWUPC.
Section VI: Complementary information
VI.1)Information about recurrence
Estimated timing for further notices to be published: 1.1.2017.
VI.2)Information about European Union funds
VI.3)Additional information
The Pre Qualification Introduction and Questionnaire can be down loaded via Intend following registration on the Intend website:
VI.4.2)Lodging of appeals
VI.5)Date of dispatch of this notice: