Supply Helmet Mounted Night Optic Replacement

Supply Helmet Mounted Night Optic Replacement

Binoculars. Goggles. Under the Helmet Mounted Night Optic (Replacement) project, the UK MOD has a requirement for a helmet-mounted night vision device to replace current in service systems. 

United Kingdom-Bristol: Binoculars

2014/S 117-207009

Contract notice

Supplies

Directive 2009/81/EC

Section I: Contracting authority/entity

I.1)Name, addresses and contact point(s)

Ministry of Defence, Land Equipment
LE Commercial Operations, Elm 3B #4325, MOD Abbey Wood
For the attention of: Jonathan Mundy
BS34 8JH Bristol
UNITED KINGDOM
Telephone: +44 3067982485
E-mail: deslecomrcl-ops-lifeboatmgr2@mod.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

Defence

I.4)Contract award on behalf of other contracting authorities/entities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Helmet Mounted Night Optic Replacement – HMNO(R).

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase

NUTS code UKK1

II.1.3)Information on framework agreement
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s):

Binoculars. Goggles. Under the Helmet Mounted Night Optic (Replacement) project, the UK MOD has a requirement for a helmet-mounted night vision device to replace current in service systems. The devices must meet, but not necessarily be limited to, the following capability requirements:
1. The user shall be provided with a capability which provides binocular unity vision.
2. The user shall be provided with an intensified Field of View (FOV) of ?40°.
3. The user shall be provided with a capability which allows continued operation without degradation between Starlight (1mLux) – Very dark day (100Lux) light conditions.
4. The user shall be able to identify a man-size target in clear starlight (1mLux) conditions out to a range of 50 m.
5. The user shall be provided with a capability that can be stowed whilst fitted to the helmet out of the user’s field of view, using a single hand.
6. The user shall be provided with a capability which is compatible with the following Ops Core products using a VAS Shroud interface: Fast Maritime / Fast Carbon / Skull Crusher.
7. The user shall be provided with a capability which allows all operations to be completed with a single hand: Image and Focus adjustments / All Switch Settings / to and from stowed positions.
8. The user shall be provided with a capability of total system weight, including battery of less than 680g.
9. The user shall be provided with a capability compliant with the Integrated Logistics Support policy defined in DEF STAN 00-600 Issue 2.
10. The user shall be provided with a capability that can withstand immersion (unprotected) in saltwater for up to 2 hours to depths in excess of 10 m.

II.1.6)Common procurement vocabulary (CPV)

3863100033735000

II.1.7)Information about subcontracting

The tenderer has to indicate in the tender any share of the contract it may intend to subcontract to third parties and any proposed subcontractor, as well as the subject-matter of the subcontracts for which they are proposed
The tenderer has to indicate any change occurring at the level of subcontractors during the execution of the contract

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Under the HMNO(R) project, the UK MOD has a requirement for a helmet mounted night vision device to replace current in service systems.
The Authority will seek to procure an initial quantity of 300 systems with options to procure up to 1600 systems plus spares. A service element will be required for an initial period of 2 years to facilitate spares, consumables and repairs, with options to extend this period to up to 5 years. There is also a requirement for necessary manuals, user guides and training materials.
Estimated value excluding VAT: 7 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The authority intends to let the resulting contract with options to procure up to 1600 systems plus spares and to extend the duration of the contract, including service element, up to a maximum of 5 years.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Employer’s liability insurance is a legal requirement (except for businesses employing only the owner / close family members) and this should be at least GBP 5 million. Please confirm that you have this in place when responding via the PQQ.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment will be made via the P2P electronic invoicing system upon acceptance of the deliverables under the Contract. Potential providers must ensure that they are able to accept payment in this way.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Should a group of economic operators wish to participate in this procurement together, the group must nominate a lead organisation to deal with the Authority. The Authority shall require the group to form a legal entity before entering into any contract.

III.1.4)Other particular conditions to which the performance of the contract is subject, in particular with regard to security of supply and security of information:

The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by a Security Aspects Letter, the Authority reserves the right to amend the terms of the Security Aspects Letter to reflect any changes in national law or government policy whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies or otherwise.
III.1.5)Information about security clearance:
III.2)Conditions for participation

III.2.1)Personal situation

Criteria regarding the personal situation of economic operators (that may lead to their exclusion) including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 39(1) of Directive 2009/81/EC (implemented as Regulation 23(1) of the Defence and Security Public Contract Regulations (DSPCR) 2011 in the UK) and all of the professional misconducts listed at Article 39(2) of Directive 2009/81/EC (see also Regulation 23(2) in the DSPCR 2011) to the decision of whether a Candidate is eligible to be invited to tender.

A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process.
Candidates who have been convicted of any of the offences under Article 39(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest (including defence and security factors) for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 39(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability

Criteria regarding the economic and financial standing of economic operators (that may lead to their exclusion)

Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from the economic operator’s bankers or where appropriate, evidence of relevant professional risk indemnity insurance.
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established.
(c) where appropriate, a statement, covering the three previous financial years of the economic operator, of: (i) the overall turnover of the business of the economic operator; and (ii) where appropriate, the turnover in respect of the work, works, goods or services which are of a similar type to the subject matter of the contract.
The information to evaluate economic and financial standing will be sought through the formal pre-qualification questionnaire (PQQ).

III.2.3)Technical and/or professional capacity

Criteria regarding the technical and/or professional ability of economic operators (that may lead to their exclusion)

Information and formalities necessary for evaluating if the requirements are met:
(d) a statement of the technicians or technical services available to the economic operator to: (i) carry out the work under the contract, or (ii) be involved in the production of goods or the provision of services under the contract, particularly those responsible for quality control, whether or not they are independent of the economic operator;
(e) a statement of the economic operator’s: (i) technical facilities; (ii) measures for ensuring quality; (iii) study and research facilities; and (iv) internal rules regarding intellectual property;
(j) a description of the tools, material, technical equipment, staff numbers, know-how and sources of supply (with an indication of their geographical location when it is outside the territory of the EU) available to the economic operator to perform the contract, cope with any additional needs required by the contracting authority as a result of a crisis or carry out the maintenance, modernisation or adaptation of the goods covered by the contract.
The information to evaluate technical capability will be sought through the formal pre-Qualification Questionnaire (PQQ).

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3
Objective criteria for choosing the limited number of candidates: Interested suppliers are required to complete the PQQ to provide information that allows the Authority to evaluate the supplier’s capacities and capabilities against the selection criteria set out at Sections III.2.1), III.2.2) and III.2.3) of this Contract Notice.
The Authority will use the PQQ response to create a shortlist of tenderers who:
(1) are eligible to participate under Section III.2.1) of this Contract Notice;
(2) fulfil any minimum standards under Sections III.2.2) and III.2.3) of this Contract Notice; and
(3) best meet in terms of capacity and capability the selection criteria set out Sections III.2.2) and III.2.3) of this Contract Notice.
Full details of the method for choosing the tenderers will be set out in the Dynamic PQQ.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction has been used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

SSP/00049

IV.3.2)Previous publication(s) concerning the same contract

Notice on a buyer profile

Notice number in the OJEU: 2014/S 34-055488 of 18.2.2014

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

16.7.2014 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at www.contracts.mod.uk. The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.

Potential suppliers must note the mandatory requirement for electronic trading using the Ministry of Defence’s standard Purchase to Payment (P2P) system operating under the Defence Electronic Commerce Service, which shall be a special condition for the performance of this Contract. You can find details on the P2P system at www.d2btrade.com. The Contractor shall be required to sign DEFFORM 30 (Electronic Transaction Agreements) and unconditionally accept DEFCON 5J (Unique Identifiers), DEFCON 129J (The Use of Electronic Business Delivery Form); and DEFCON 522J (Payment under P2P).

Advertising Regime OJEU: This contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk

The UK Ministry of Defence will require the loan of 4-5 systems from each economic operator that is selected to be invited to tender for this requirement. It is anticipated that these systems will be required by 1.9.2014 for the trials programme.
Where International Traffic in Arms Regulations (ITAR) for US manufactured products or similar arrangements for other nations prevent the supply of equipment with the tube specification detailed in Part 2 of the PQQ in the required timelines, the MOD will consider trialing 4 representative systems of a lower tube specification for UK based trials to assess all non II tube related requirements. In this situation, selected suppliers will be required to provide a fully compliant unit in the country of manufacture for an estimated period of up to 7 weeks for tube performance trials.
Suppliers must read through this set of instructions and follow the process to respond to this opportunity.

The information and/or documents for this opportunity are available on http://www.contracts.mod.uk/delta. You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.

Suppliers must log in, go to your Response Manager and add the following Access Code: 22KE489592. Please ensure you follow any instruction provided to you here.
The deadline for submitting your response(s) is 16.7.2014 15:00. Please ensure that you allow yourself plenty of time when responding to this invitation prior to the closing date and time, especially if you have been asked to upload documents.

If you experience any difficulties please refer to the online Frequently Asked Questions (FAQ’s) or the User Guides or contact the MOD DCO Helpdesk by emailing – support@contracts.mod.uk or call +44 8452707099. GO Reference: GO-2014616-DCB-5744019.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

16.6.2014