Supply Horticulture Equipment

Supply Horticulture Equipment

Supply / Contract Hire (inc Service) and Maintenance only for Specialist Horticulture Equipment.

UK-Buxton: grounds-maintenance equipment

2012/S 205-337506

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

High Peak Borough Council
Town Hall Buxton Derbyshire
Contact point(s): Procurement Officer
For the attention of: Procurement Unit
ST17 6EL Buxton
UNITED KINGDOM
Telephone: +44 08451297777
E-mail: procurement@highpeak.gov.uk
Fax: +44 129827639

Internet address(es):

General address of the contracting authority: http://www.highpeak.gov.uk

Electronic access to information: http://http://www.highpeak.gov.uk/hp/council-services/tenders-and-contracts/current-tender-opportunities

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Staffordshire Moorlands District Council
Moorlands House Stockwell Street
ST13 6HQ Leek
UNITED KINGDOM

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Supply / Contract Hire (inc Service) and Maintenance only for Specialist Horticulture Equipment.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Buxton, Glossop, New Mills in Derbyshire. Biddulph, Cheadle, Leek In Staffordshire Moorlands.
NUTS code UKF1,UKG2

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Horticulture specialist equipment will be used for general amenity mowing and to facilitate the grounds maintenance operation for High Peak Borough Council and Staffordshire Moorlands District Council parks and open spaces. The maintenance of these areas are managed by High Peak Borough Council and comprise of our large principal parks, large open spaces, recreation grounds, football pitches, highway verges, housing areas, cemeteries and closed cemeteries. The Contract is split in to 3 lots, for Purchase of items, Contract Hire with Maintenance and Maintenance only for new and existing equipment. Further details are included in the specification brief for this contract opportunity.
II.1.6)Common procurement vocabulary (CPV)

43325100, 16160000, 16310000, 16311000, 16311100, 50110000, 50530000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Detailed in tender documents.
II.2.2)Information about options

Options: yes
Description of these options: The initial term of the contract(s) will be for 3 calendar years extendable a the client’s sole descretion via two options to extend for a maximum of one calendar year for each indvidual extension.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 36 (from the award of the contract)
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Supply only of Horticulture Equipment

1)Short description

Purchase of items listed in LOT 1 of the tender specification, available to download at www.highpeak.gov.uk/hp/council-services/tenders-and-contracts/current-tender-opportunities.

2)Common procurement vocabulary (CPV)

43325100, 16160000, 16310000, 16311000, 16311100, 50110000, 50530000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Specification and instruction for bidders is detailed in the tender documents available to download at www.highpeak.gov.uk/hp/council-services/tenders-and-contracts/current-tender-opportunities.

Bidders can either bid for individual or all lots.

Lot No: 2 Lot title: Contract Hire with Maintenance for Horticulture Equipment

1)Short description

The hire, with maintenance and replacement equipment for specialist horticulture equipment as detailed in the specification brief available to download at www.highpeak.gov.uk/hp/council-services/tenders-and-contracts/current-tender-opportunities.

2)Common procurement vocabulary (CPV)

43325100, 16160000, 16310000, 16311000, 16311100, 50110000, 50530000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Specification and instruction for bidders is detailed in the tender documents available to download at www.highpeak.gov.uk/hp/council-services/tenders-and-contracts/current-tender-opportunities.

Bidders can either bid for individual or all lots.

Lot No: 3 Lot title: Service / Repairs and Maintenance of Council Owned Horticulture Equipment

1)Short description

The planned annual servicing, repair and maintenance of the equipment as stated in LOT 1 and LOT 3 of the tender specification document, available to download at www.highpeak.gov.uk/hp/council-services/tenders-and-contracts/current-tender-opportunities.

2)Common procurement vocabulary (CPV)

43325100, 16160000, 16310000, 16311000, 16311100, 50110000, 50530000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Specification and instruction for bidders is detailed in the tender documents available to download at www.highpeak.gov.uk/hp/council-services/tenders-and-contracts/current-tender-opportunities.

Bidders can either bid for individual or all lots.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The deposits and perforamance guarantee bond requirements will be set out in the contract document and explained in the specification brief.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

The main financing conditions and payment arrangements required by the clients will be set out in the contract documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Applicants are invited to complete a tender document consistent with the OPEN tender procedure under the EC Consolidated Public Procurement Directive. The tender documents and forms are available to download at http://www.highpeak.gov.uk/hp/council-services/tenders-and-contracts/current-tender-opportunities. Submissions must be returned in accordance with the conditions set out in the tender return information using the specified address.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Refer to III.2.1.
Minimum level(s) of standards possibly required: Refer to IIII.2.1.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Refer to III.2.1.
Minimum level(s) of standards possibly required:
Refer to III.2.1.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

T2012-00024
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

14.12.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 36 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders

Place:

High Peak Borough Council Offices.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: In accordance with Council’s prcocedures for the receipt of tenders.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 36 months
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

High Court of England and Wales
Royal Courts of Justice The Strand London
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000

Body responsible for mediation procedures

As above
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: A minimum of 10 calendar days standstill period at the point of information on the notification of intent to award of the contract is communicated to all participants.
VI.4.3)Service from which information about the lodging of appeals may be obtained

High Peak Borough Council
Town Hall Buxton Derbyshire
SK17 6EL Buxton
UNITED KINGDOM
E-mail: procurement@highpeak.gov.uk
Telephone: +44 08451297777
Internet address: http://www.highpeak.gov.uk
Fax: +44 129827639

VI.5)Date of dispatch of this notice:19.10.2012